Human Resources Coordinator

WilmerHale; Miamisburg, Northern (OH, KY); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match and profit‑n

Paid time off and holidays

Job summary

WilmerHale, a leading international law firm, is seeking an HR Coordinator in Miamisburg, Ohio to support onboarding, recruiting, internships and HR operations. This highly visible role partners across the firm to foster an exceptional employee experience.

You will coordinate New Hire Orientation, assist with background checks, maintain records, and contribute to performance management and compensation activities. A Bachelor’s degree and 2+ years in HR are required.

Qualifications

• 2+ years in human resources
• Bachelor’s degree required
• Strong organizational and communication skills
• Experience with onboarding, recruiting support, and HR operations is preferred

Responsibilities

• Coordinate onboarding, recruiting, internship programs, leave administration, recognition initiatives, wellness programs and HR operations.
• Lead New Hire Orientation including content, speakers, schedules and benefits paperwork; ensure program consistency across U.S. offices.
• Assist recruiting with reference and background checks and job postings.
• Maintain internship programs by screening candidates and coordinating events and communications with academic advisors.
• Support recognition programs by tracking staff awards and maintaining records.
• Assist with performance management and compensation activities, including draft evaluations and market pricing.
• Handle data entry for personal data changes, job changes and leave information.
• Maintain HR records compliance and confidentiality across files.

Skills

Organizational skills

Communication skills

Data and records management

MS Office / HRIS

Client-focused mindset

Adaptability to AI tools

Education

Bachelor’s degree

Tools

Microsoft Office Suite

HRIS / database systems

Job description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

About the Role

Join WilmerHale's Human Resources team as an HR Coordinator and play a key role in delivering an exceptional employee experience throughout the entire employee lifecycle. This highly visible position offers the opportunity to partner with colleagues across the firm, contribute to HR initiatives, and support a collaborative, high-performing workplace culture.

What You Will Be Doing

• In this role, you will serve as a trusted resource for employees and managers, helping to coordinate onboarding, recruiting, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations. You will help create engaging experiences for new hires and interns, support talent acquisition efforts, maintain employee records and compliance processes, and contribute to performance management and compensation activities.
• Facilitate and lead all aspects of New Hire Orientation, including content, speakers, schedules, new hire and benefits paperwork and materials.Works with other HR coordinator to ensure program consistency across all U.S. offices.Serves as the main point of contact for the online onboarding application for new hires.
• Assists recruiting team with reference checks, background checks, conference room coordination and job postings.
• Maintains high quality internship programs by screening potential candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors and ensuring that students have a meaningful experience from beginning to end.
• Assists with firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assists with various performance management and compensation activities, including but not limited to, reviewing draft evaluations, market pricing of positions and memo creation and review.
• Responsible for all data entry; personal data changes, job changes, leave information, etc.
• Maintains expertise in HR records compliance; specifically record retention and destruction.Maintains all personnel and recruiting files to ensure complete accuracy and confidentiality at all times.
• This position offers a unique opportunity to gain broad exposure to all facets of human resources while making a meaningful impact on the employee experience at one of the world's leading law firms.

Tracking Code 2414-437 Job Description

WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.

About the Role

Join WilmerHale's Human Resources team as an HR Coordinator and play a key role in delivering an exceptional employee experience throughout the entire employee lifecycle. This highly visible position offers the opportunity to partner with colleagues across the firm, contribute to HR initiatives, and support a collaborative, high-performing workplace culture.

What You Will Be Doing

• In this role, you will serve as a trusted resource for employees and managers, helping to coordinate onboarding, recruiting, internship programs, leave administration, recognition initiatives, wellness programs, and HR operations. You will help create engaging experiences for new hires and interns, support talent acquisition efforts, maintain employee records and compliance processes, and contribute to performance management and compensation activities.
• Facilitate and lead all aspects of New Hire Orientation, including content, speakers, schedules, new hire and benefits paperwork and materials.Works with other HR coordinator to ensure program consistency across all U.S. offices.Serves as the main point of contact for the online onboarding application for new hires.
• Assists recruiting team with reference checks, background checks, conference room coordination and job postings.
• Maintains high quality internship programs by screening potential candidates, extending employment offers, educating students about WilmerHale, coordinating monthly events, staying in close contact with academic advisors and ensuring that students have a meaningful experience from beginning to end.
• Assists with firm-wide recognition programs by monitoring, tracking, reviewing, and generating staff awards.
• Assists with various performance management and compensation activities, including but not limited to, reviewing draft evaluations, market pricing of positions and memo creation and review.
• Responsible for all data entry; personal data changes, job changes, leave information, etc.
• Maintains expertise in HR records compliance; specifically record retention and destruction.Maintains all personnel and recruiting files to ensure complete accuracy and confidentiality at all times.
• This position offers a unique opportunity to gain broad exposure to all facets of human resources while making a meaningful impact on the employee experience at one of the world's leading law firms.

Required Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines. Excellent written and verbal communication skills with a client focused mindset. High level of discretion and ability to handle sensitive and confidential information. Strong attention to detail and commitment to accuracy in data and record management. Proficiency in Microsoft Office Suite and HRIS/database systems. Collaborative team player with a proactive, solution-oriented approach and strong interpersonal skills.
• Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Required Experience

• 2+ years in human resources

Education:

• Bachelor’s degree required

Why Join Us?

• A values‑driven firm that fosters collaboration and respect
• The salary range for this position isbased on experience, qualifications and internal equity.
• This position is eligible for a Hybrid Schedule
• Medical, dental, and vision insurance
• 401(k) with company match and profit-sharing options
• Paid time off and holidays
• Fo r additional information about our benefits, please click here

Our Commitment

Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination.

It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law.

WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.

For more information about Equal Employment Opportunity, please click here .

This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.

Job Location Miamisburg, Ohio, United States Position Type Full-Time/Regular