Human Resources Coordinator

WestRock Company; Hicksville (NY); On-site; USD 46,000 - 62,000; Full time

Benefits offered by this job

Comprehensive training

Competitive salary

Medical, dental, vision coverage

401(k) with company match

Life insurance & disability

Job summary

WestRock Company in Hicksville, NY is seeking an HR Coordinator to handle administrative HR tasks including recordkeeping, I-9s, orientation, and benefits questions. You will screen candidates, arrange interviews, and maintain compliance with federal/state regulations.

The role requires a Bachelor's degree or 3+ years of related experience, strong written communication, and the ability to work with all levels of the organization. Overtime may be required.

Qualifications

• Bachelor's degree from four-year college or university; or minimum three years' related experience and/or training.
• Demonstrated ability to communicate in writing.
• Ability to relate effectively with others at all levels of the organization.
• Good attendance and time management.
• Computer literacy including maintaining databases, word processing, and spreadsheets using Excel.

Responsibilities

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Checks employment references.
• Ensures drug tests and background checks are done per policy.
• Answers benefits questions and assists with enrollment and insurance bills.
• Handles safety and workers' compensation reporting.
• Tracks HR metrics (new hires, temps, terminations).
• Ensures compliance with federal, state, and company posting requirements.
• Conducts exit interviews.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.

Skills

Confidentiality

Written communication

Interpersonal skills

Time management

Excel proficiency

Education

Bachelor's degree or 3+ years related experience

Tools

Excel

Word processing

Databases

Job description

Human Resources Coordinator - Hicksville, NY

The Opportunity:

Responsible for the administrative functions of the plant's Human Resources department, including recordkeeping, maintaining organizational charts, creating and updating spreadsheets, orienting new employees, answering benefits questions, screening job candidates.

How You Will Impact Smurfit Westrock:

• Maintains up-to-date personnel files on each employee.
• Manages I-9s; ensure they are complete, accurate, and updated as needed.
• Creates and updates Excel spreadsheets as required.
• Files confidential documents.
• Conducts new hire orientation and prepares paperwork.
• Screens job candidates and arranges job interviews.
• Checks employment references.
• Ensures drug tests and background checks are done in accordance with company policy.
• Answers benefits questions, assists with benefits enrollment, and checks insurance bills for accuracy.
• Handles safety and workers' compensation reporting.
• Tracks HR metrics (new hires, temps, terminations, etc.).
• Ensures compliance with federal, state, and company posting requirements.
• Conducts exit interviews.
• Orders employee uniforms.
• Disseminates safety training materials and maintains training records.
• Reports work-related injuries to insurance company.
• Maintains OSHA recording software.
• Assists with administering FML.
• Performs other job duties as assigned.

What You Need to Succeed:

• Bachelor's degree from four-year college or university; or minimum three years' related experience and/or training.
• Ability to be discreet and adhere to strict confidentiality policies.
• Ability to perform job duties with minimal supervision.
• Must have demonstrated ability to communicate in writing.
• Must be able to relate effectively with others at all levels of the organization.
• Good attendance.
• Mathematical ability to perform calculations required by the job.
• Computer literacy including the ability to maintain basic databases, do word processing, create and maintain spreadsheets using Excel.
• Well-organized and able to manage time efficiently.
• Ability to maintain a professional demeanor at all times.
• Professional appearance.
• Bilingual in English and Spanish is preferred.
• Willing to work overtime as needed.
• Ability to perform all essential functions of this job with or without reasonable accommodation.

What We Offer:

• Corporate culture based on integrity, respect, accountability, and excellence
• Comprehensive training with numerous learning and development opportunities
• Competitive salary reflecting skills, competencies, and potential
• A career with a global packaging company where sustainability, safety, and inclusion are foundational to how we operate
• Competitive total rewards package including medical, dental, and vision coverage options starting on your first day
• Health Savings Account (HSA) with company contributions and flexible spending account (FSA) options
• 401(k) retirement plan with company match and automatic contributions to support your long-term financial goals
• Company-paid life insurance and disability coverage for financial protection
• Mental health support and wellness programs designed to promote overall well-being
• Generous paid time off, including company holidays, vacation, and paid parental leave
• Tuition reimbursement and ongoing learning and development opportunities
• Additional voluntary benefits such as legal services, identity protection, pet insurance, and more