Human Resources Coordinator

Domtar; Fort Mill (SC); On-site; USD 57,000 - 70,000; Full time

Benefits offered by this job

Relocation support

Annual bonus plan

Retirement savings plan

Employee and Family Assistance Program

Comprehensive benefits package

Job summary

Domtar is seeking an experienced Human Resources Coordinator to join our Howe Sound Mill team. You will coordinate day-to-day HR activities, support recruitment and onboarding, maintain employee records, and assist with payroll, benefits, and compliance processes.

This hands-on role requires confidentiality, strong organization, and collaboration across departments to enhance employee experience and mill operations. We offer competitive compensation and a comprehensive benefits package.

Qualifications

• Diploma or degree in Human Resources, Business Administration, or a related field.
• Experience in an HR coordination, HR administration, or generalist support role; experience in an industrial, manufacturing, or unionized environment is required.
• Knowledge of HR practices, employment standards, and employee lifecycle processes.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills with all levels of staff.
• Discretion and sound judgment for confidential information.

Responsibilities

• Coordinate day-to-day HR activities, providing timely support to employees, supervisors, and management.
• Support recruitment and onboarding activities, including job postings, interview coordination, and onboarding.
• Maintain accurate employee records, HR documentation, personnel files, and HRIS.
• Assist with employee changes, leaves of absence, benefits administration, and other lifecycle processes.
• Provide payroll support by coordinating timekeeping and payroll documentation.
• Prepare HR correspondence, reports, and workforce-related information.
• Coordinate training, orientation, and compliance activities in collaboration with operations.
• Assist with HR programs related to engagement, performance, and organizational effectiveness.
• Ensure HR practices align with policies and applicable employment legislation.

Skills

Microsoft Office

HRIS knowledge

Communication skills

Education

Bachelor's or Diploma in HR/Business Administration

Tools

HR Information Systems (HRIS)

Job description

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world. Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth. Our Howe Sound Mill, located on the Sunshine Coast of British Columbia, is seeking an experienced and collaborative Human Resources Coordinator to join our team. This role offers the opportunity to work closely with employees, supervisors, and leaders across the mill, contributing to effective HR practices and a positive employee experience. The successful candidate will play an important role in coordinating day-to-day HR activities, supporting recruitment and onboarding, maintaining employee records, and assisting with labour relations, employee programs, and HR initiatives. This position is well suited to someone who thrives in a hands‑on operational setting, values confidentiality and accuracy, and enjoys building strong working relationships across all levels of an organization.

Key Responsibilities

• Coordinate day-to-day HR activities, providing timely and responsive support to employees, supervisors, and management.
• Support recruitment and selection activities, including job postings, interview coordination, and onboarding.
• Maintain accurate employee records, HR documentation, personnel files, and HR information systems.
• Assist with employee changes, leaves of absence, benefits administration, and other employee lifecycle processes.
• Provide payroll support by coordinating employee timekeeping, reviewing payroll documentation, and assisting with the resolution of payroll discrepancies.
• Prepare HR correspondence, reports, presentations, and workforce-related information.
• Coordinate employee training, orientation, and required compliance activities in collaboration with operational departments.
• Assist with HR programs and initiatives related to employee engagement, performance management, and organizational effectiveness.
• Ensure HR practices and documentation align with company policies, collective agreements, and applicable employment legislation.
• Identify opportunities to improve HR processes, strengthen administrative practices, and enhance service delivery.

What You'll Bring

• Diploma or degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• Experience in an HR coordination, HR administration, or generalist support role; experience in an industrial, manufacturing, or unionized environment is required.
• Knowledge of HR practices, employment standards, and employee lifecycle processes.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast‑paced environment.
• Excellent communication and interpersonal skills, with the ability to work effectively with employees and leaders at all levels.
• Demonstrated discretion and sound judgment when handling confidential and sensitive employee information.
• Proficiency with Microsoft Office applications and the ability to learn HR information systems.
• A proactive, solutions-oriented approach and a commitment to teamwork and continuous improvement.

Why Join Domtar?

This is an opportunity to build your HR experience in a highly technical industrial environment while contributing to the employee experience and supporting the people and processes that keep mill operations running. We offer a competitive salary, comprehensive benefits package, retirement savings plan, annual bonus plan, relocation support, and an Employee and Family Assistance Program. The annual salary range for this position is $80,000 – $98,000, commensurate with experience, qualifications, and demonstrated capabilities. Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills. To learn more about our company, consult the Domtar Company Web Site and follow us on LinkedIn , Instagram and Twitter .