Human Resources Coordinator

Ventas; Chicago (IL); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Discretionary incentive compensation

Comprehensive benefits package

Paid time off

Job summary

Ventas is seeking a Human Resources Coordinator in the Chicago area to support core HR programs and employee lifecycle processes. You will coordinate onboarding and offboarding, maintain accurate records, ensure compliance, and assist with reporting and special projects.

Requirements include a Bachelor's degree and 2+ years of HR experience, with preference for Workday. This hybrid role requires three days in the office and strong attention to detail, confidentiality, and customer service

Qualifications

• Bachelor's degree required.
• 2+ years of professional Human Resources experience required.
• Must be located in the Chicago, IL surrounding area, or willing to relocate for the duration of employment.
• Willingness to adapt and thrive in a blended work environment with three days in the office, seamlessly transitioning between remote work and in-office operations.
• Experience with HRIS platforms; Workday experience preferred.

Responsibilities

• Process employee information and lifecycle changes in the human resources information system, including new hires, transfers, promotions, organizational changes and terminations.
• Coordinate onboarding and offboarding activities, including employee orientation, employee files, onboarding checklists, required training follow-up and completion of termination tasks.
• Manage Form I-9 compliance and respond to employment verification, unemployment and other third-party requests accurately and within required timeframes.
• Serve as a representative of the HR department and point of contact for employees and managers, providing timely guidance on Human Resources programs, pay, benefits, training and other employee resources.
• Maintain electronic Human Resources files and support document retention and destruction practices in accordance with company requirements.
• Support the administration of performance management, training and other Human Resources programs, including communications, tracking and follow-up.
• Compile data from the human resources information system, conduct research and analysis, prepare ad hoc reports and create clear process documentation, forms and communications.
• Identify opportunities to improve Human Resources processes, support implementation and complete department projects, meetings, events and other assignments as needed.

Skills

HR generalist experience

Workday experience

Onboarding coordination

Data analysis

Education

Bachelor's degree

Tools

Workday

Job description

Ventas is a leading S&P 500 company enabling exceptional environments that benefit a large and growing aging population. With an enterprise value exceeding $50 billion and a portfolio of more than 1,400 properties across North America and the United Kingdom, Ventas is a preeminent participant in the longevity economy. Its largest business is private-pay senior housing, which includes over 850 communities providing valuable care and services to more than 90,000 residents. The Ventas portfolio also includes outpatient medical buildings, research centers and healthcare facilities that attract strong institutional demand from the largest health systems, biomedical companies and universities and other research institutions in the world. Backed by strong financial performance and a collaborative culture, Ventas has the capital, capabilities and relationships to deliver superior value. The experienced Ventas team shares a commitment to each other and to the Company's mission of helping people live longer, healthier, happier lives.

The Human Resources team creates the environment where people and performance thrive. The team leads programs that attract, develop, and retain exceptional talent while fostering connection, accountability, and culture across the organization. HR partners with leaders to align people strategies with business priorities, helping the company grow stronger with every hire and development opportunity.

About the Role

The Human Resources Coordinator supports core Human Resources programs, employee lifecycle processes and department initiatives. This role serves as a resource for employees and managers, coordinates onboarding and offboarding activities, maintains accurate employee records and supports compliance, reporting and special projects.

• Process employee information and lifecycle changes in the human resources information system, including new hires, transfers, promotions, organizational changes and terminations.
• Coordinate onboarding and offboarding activities, including employee orientation, employee files, onboarding checklists, required training follow-up and completion of termination tasks.
• Manage Form I-9 compliance and respond to employment verification, unemployment and other third-party requests accurately and within required timeframes.
• Serve as a representative of the HR department and point of contact for employees and managers, providing timely guidance on Human Resources programs, pay, benefits, training and other employee resources.
• Maintain electronic Human Resources files and support document retention and destruction practices in accordance with company requirements.
• Support the administration of performance management, training and other Human Resources programs, including communications, tracking and follow-up.
• Compile data from the human resources information system, conduct research and analysis, prepare ad hoc reports and create clear process documentation, forms and communications.
• Identify opportunities to improve Human Resources processes, support implementation and complete department projects, meetings, events and other assignments as needed.

Qualifications

• Bachelor's degree required.
• 2 + years of professional Human Resources experience required.
• Must be located in the Chicago, IL surrounding area, or willing to relocate for the duration of employment.
• Willingness to adapt and thrive in a blended work environment with three days in the office, seamlessly transitioning between remote work and in-office operations.
• Experience with HRIS platforms; Workday experience preferred.
• Strong attention to detail, organization and follow-through, with the ability to manage confidential information appropriately.
• Clear written and verbal communication skills and a responsive, service-oriented approach when working with employees, managers and third parties.
• Must be legally authorized to work in the United States without need for employer sponsorship now or in the future.

The estimated base salary range for this position is $60,000-$75,000 per year. This range reflects a good-faith estimate of the base salary Ventas reasonably expects to pay at the time of posting. Actual base pay will be determined based on work location, skills, qualifications, relevant experience and business needs.

In addition to base salary, this role is eligible for discretionary incentive compensation and a comprehensive benefits package, which includes medical, dental, vision, retirement savings, paid time off and other wellness benefits under applicable plan terms.

#LI-MB1