Human Resources Associate: College of Nursing - UTK

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 41,000 - 50,000; Full time

Job summary

The University of Tennessee, Knoxville, is seeking an entry-level HR support professional to assist with DASH data management, recruitment coordination, onboarding, employee records, and daily HR operations at the Knoxville campus. You will work closely with the HR team to ensure timely, accurate processes and professional stakeholder communications.

Responsibilities include data transactions in DASH, audits of employee data, onboarding support, payroll reconciliation prep, and providing basic

Qualifications

• Associate degree in HR, Business Admin, Psychology or related field.
• 1 year of HR experience.
• Preferred: Bachelor’s degree in HR, Business Admin, Psychology or related field.
• Two years' HR experience.
• Hands-on experience with HRIS/ERP platforms (Oracle, Workday, BambooHR, ADP).

Responsibilities

• Maintain and update DASH transactions and employee records.
• Initiate personnel transactions in DASH (positions, changes, terminations, salary adjustments).
• Audit employee data (new hires, terminations, promotions).
• Troubleshoot DASH issues with IT/external stakeholders.
• Maintain digital and physical personnel files.
• Generate DASH reports for compliance and analytics.
• Assist payroll reconciliation and time entry for non-exempt employees.
• Coordinate staff/faculty interviews and recruitment tasks.
• Complete I-9s with new hires.
• Assist onboarding and tuition/fee waivers processing.
• Provide benefits information and connect employees with UT contacts.

Education

Associate's degree in Human Resources, Business Administration, Psychology or related field

Bachelor's degree in Human Resources, Business Administration, Psychology or related field

Tools

Oracle

Workday

BambooHR

ADP

Job description

Job Description

Reporting to the Director of Human Resources & Employee Engagement, this entry-level position plays a pivotal role in supporting the college's human resource operations. The role will assist with a variety of administrative HR functions, including DASH data management, recruitment coordination, onboarding, employee records, HR communications, and day-to-day HR operations, while partnering closely with the HR team to deliver timely, consistent, and professional support across the college.

Responsibilities

Data Management and Records

• Maintain and update DASH transactions and employee records ensuring data is accurate and current.
• Initiate personnel transactions in DASH, including position creation, position changes, terminations, salary adjustments, labor distributions and information updates.
• Audit and verify employee data such as new hires, terminations, promotions, salary adjustments, and position changes.
• Troubleshoot DASH issues and collaborate with IT and/or external stakeholders for resolution.
• Maintain and regularly audit digital and physical personnel files.
• Ensure the accuracy and integrity of employee information by conducting regular audits.
• Generate reports from DASH for compliance, analytics, and decision-making purposes.
• Respond to employee inquiries related to DASH access, pay records, or general HR questions.
• Track employee leave balances and assist with the processing of employee leave requests in accordance with university policy.
• Provide training to employees on using self-service features within DASH as needed.

General HR Support

• Assist with payroll reconciliation and time entry for non-exempt employees.
• Coordinate staff and faculty interviews, pre-screen candidates, and support other recruitment-related tasks as needed.
• Conduct reference checking on selected candidates.
• Coordinate first day preparation with Human Resources Specialist and IT.
• Assist with the onboarding process.
• Complete I9s with new hires.
• Process and maintain Tuition/Fee Waivers for CON faculty, staff, and dependents.
• Provide basic information to employees regarding benefits options and eligibility, connecting employees with appropriate contacts within the UT System when necessary.

Employee Engagement

• Assist with employee engagement activities and other special events as needed.
• Maintain HR inventory for engagement and onboarding supplies.

Reporting

• Prepare data for compliance reporting (e.g., AACN, CCNE) and internal audits.
• Assist with ensuring compliance with all relevant HR laws and regulations including employment eligibility verification, EEO laws, ADA, FLSA, etc.
• Manage and update employee email distribution lists.

Qualifications

Required Qualifications:

• Associate's degree in Human Resources, Business Administration, Psychology or related field.

Experience:

• One (1) year of human resources experience.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Psychology or related field.
• Two (2) years' of human resources experience.
• Hands-on experience with HRIS or ERP platforms (e.g., Oracle, Workday, BambooHR, ADP)

Work Location: Knoxville, TN – onsite

Compensation And Benefits

• UT market range: MR05
• Anticipated hiring range: $45,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

About The College Of Nursing

With a longstanding tradition of excellence in nursing education, research, and clinical practice, we are proud to be a guiding force in healthcare education. We embrace innovation while honoring the values that have shaped our success. By offering cutting-edge academic programs, supporting impactful research, and forging strong community partnerships, we prepare healthcare professionals who deliver high-quality, culturally responsive care in a diverse and ever-changing world. Join the Vol Nurse Family! Get to know CON

ABOUT US

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees - who uphold the university's tradition of lighting the way for others through leadership and service. UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee’s flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory. The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service. UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone. The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.