Human Resources Assistant - Ops

UNFI; Riverside (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

UNFI is expanding its HR Operations team to support over 50 distribution centers and execute people-first HR strategies. This role focuses on recording, safeguarding, and reporting HR data, payroll processing, and policy administration, with collaboration across departments.

Responsibilities include maintaining records, supporting new hires, and ensuring compliance with federal/state regulations, while providing courteous service to employees and managers.

Qualifications

• High school graduate and/or equivalent related experience.
• Additional college coursework preferred.

Responsibilities

• Record, maintain, and report HR information confidentially.
• Oversee HR database and ensure accurate system records.
• Enter new hire information into HR system.
• Track and resolve system problems and ensure operations run smoothly.
• Maintain HR files in compliance with laws and company policies.
• Prepare reports on terminations, transfers, and new hires.
• Ensure EEO reporting is up-to-date and compliant.
• Process employment verifications and name changes.
• Support orientation and recruitment events as needed.
• Communicate effectively with applicants, visitors, and staff.

Skills

Confidentiality

Organization

Attention to detail

Communication

Typing

Team support

Education

High school diploma

College coursework preferred

Job description

Job Overview:

Responsible for performing a variety of human resource support duties. Assist in maintaining the human resource database and all employee records and files. Handle payroll processing and track and report payroll information. Complete assigned reporting functions involving attendance statistics, termination, hire and transfer data, and other information assigned. Provide recommendations regarding the development and administration of human resource policies and programs. Assist in informing new employees of human resource policies and programs as needed. Perform general office support functions and assists area personnel as necessary.

What does it mean to be a part of our HR Operations team? While providing on‑site support for our 50+ distribution centers, our HR Operations team ensures effective execution of human resources strategies in areas such as Talent Development, Workforce Planning, Talent Selection, Engagement, Recognition, Performance Management, Organizational Development, Training, Associate Relations, Compensation, Benefits, Wellness, Risk Safety, Labor Relations, Sustainability and Philanthropy. In addition, this team plays a pivotal role in our current transformation journey. They are instrumental in helping to develop and retain the right talent, that is fully engaged with this strategy, as well as embodying a true “people first” mindset to help drive UNFI’s company culture of collaboration and engagement.

Job Overview:

• Responsible for effectively recording, maintaining, and reporting human resource information in a confidential manner.
• Oversee the human resource database. Ensure system records are accurately recorded and cross‑checked.
• Enter new hire information in the human resource system database.
• Track and resolve problems and check system operations as scheduled.
• Ensure that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
• Complete reports regarding terminations, transfers, and new hires.
• Ensures that EEO reporting functions are up‑to‑date and in compliance with federal regulations.
• Process employment verification forms and name change packets.
• Complete miscellaneous research, reports, and memos as requested.
• Responsible for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals.
• Receives and screens visitors and telephone calls.
• Receives and tracks employment applications.
• Assist with questions and problems courteously and promptly.
• Maintains and projects the Company’s professional reputation.
• Responsible for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.
• Assist in orienting new employees and job fairs. Support Department personnel as needed.
• Coordinate with related departments as required. Answer questions and provide assistance.
• Keep management appropriately informed of area activities and of any significant problems.
• Attend and participate in meetings as required
• Responsible for related duties as required or assigned.
• Stays well informed regarding human resource developments.

Performance Measurements:

• The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
• Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
• Visitors and telephone calls are courteously and professionally received or referred. Strict confidentiality is maintained. Good public relations exist with outside contacts.
• Effective working relations exist with Company personnel. New employees are well assisted. Management is appropriately informed.
• The Company’s professional reputation is maintained.

Education/Certification:

Job Requirements:

• High school graduate and/or equivalent related experience
• Additional college coursework preferred.

Experience:

• At least one year of related experience
• System Implementation preferred

Knowledge:

• Basic understanding of human resource functions
• Knowledge of all related computer applications
• Understanding of human resource reporting and recordkeeping requirements
• Good judgment is required for this position as there may be times when direct supervision may not be immediately available

Skills/Abilities:

• Ability to maintain a high level of confidentiality
• Well organized
• Accurate and attentive to detail
• Excellent communications and public relations abilities
• Strong typing and computer application skills
• Ability to assist and support others

UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. All qualified applicants will receive equal consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, protected veteran status, or other protected ground. Accommodation is available upon request for candidates taking part in all aspects of the job selection process. - Veteran/Disability. VEVRAA Federal Contractor.

Compensation:

UNFI anticipates paying the above‑referenced pay rate (or within the above‑referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.

Benefits:

For Washington positions (or positions that may be performed remotely from Washington), https://www.unfi.com/jobs-more-info-wa.html for Washington‑specific paid time off details.

Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short‑term and long‑term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.

UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.

Qualified applications with arrest or conviction records will be considered for employment in accordance with Los Angeles County Fair Chance Ordinance and the California Fair Chance Act.