Human Resources Assistant IV, V - Employee Records & Transactions Section

Hawaii State Department of Education; Honolulu (HI); On-site; USD 40,000 - 44,000; Full time

Job summary

Hawaii State Department of Education is seeking Human Resources Assistants at the Honolulu location. The authorized level is Human Resources Assistant V, with consideration for IV when recruiting challenges arise. Salary is posted for IV and V levels.

The role involves screening applications, establishing eligibles lists, and monitoring selections to ensure compliance with procedures and timelines. Candidates should have general office experience and HR-related knowledge, with supervisory

Qualifications

• Progressively responsible general office clerical experience.
• Experience in an office where the work required knowledge of HR rules, regulations, procedures and program requirements.
• For some positions at IV level and above, supervisory aptitude demonstrated by leadership or related training.

Responsibilities

• Screens applications for selected classes by comparing applicant’s experience and education with class specifications and other standards.
• Establishes lists of eligibles for designated vacancies by considering qualifying factors.
• Monitors selections by line agencies to ensure timeliness and conformance to rules.
• Performs other duties as assigned.

Skills

General office clerical experience

HR rules/regulations knowledge

Supervisory aptitude

Education

Bachelor's degree

Job description

This posting is being used to fill various Human Resources Assistant positions at the specified location. The authorized level of the position is Human Resources Assistant V. Applications are being accepted down to the Human Resources Assistant IV in the event of recruiting difficulties.

Salary Range

• Human Resources Assistant IV, SR-11: $3,606.00 per month
• Human Resources Assistant V, SR-13: $3,900.00 per month

1. Screens applications for selected classes by comparing applicant’s experience and education with class specifications and other standards.
2. Establishes lists of eligibles for designated classes by taking into account a variety of qualifying factors for each position vacancy.
3. Monitors selections made by line agencies to ensure timeliness and conformance to established rules.
4. Performs other duties as assigned.

Experience Requirement

Except for the substitutions provided for in this specification, applicants must have had progressively responsible work experience of the kind, quality, and quantity described below:

Class Title, Gen Exper (years), Spclzd Exper (years), Supvry Exper (years), Total (years)

• Human Resources Assistant IV, 1, 2, 0, 3
• Human Resources Assistant V, 1, 3, *, 4

General Experience

Progressively responsible general office clerical experience.

Specialized Experience

Experience in an office where the work required the knowledge and application of pertinent human resources rules, regulations, procedures and program requirements.

Supervisory Experience

For certain positions in the Human Resources Assistant IV level and above, applicants must show that they possess supervisory aptitude. Supervisory aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments that involve some supervisory responsibilities or aspects of supervision (e.g., serving as a group or team leader; similar work in which opportunities for demonstrating supervisory capabilities exist; completing training courses in supervision accompanied by application of the skills in work assignments; or favorable appraisals by a supervisor indicating the possession of supervisory potential).

Substitutions Allowed

1. Successful completion of a clerical curriculum at an accredited business or technical school may be substituted for the General Experience on a month-to-month basis up to a maximum of one year.
2. Successful completion of an academic year in an accredited college or university above the high school level may be substituted for one year of the General Experience.
3. Graduation from an accredited college or university with a bachelor's degree may be substituted for one year of General Experience and two years of Specialized Experience. Applicants possessing this educational qualification are deemed to have met all of the requirements for the Human Resources Assistant IV level.

Quality of Experience

Possession of the required amount of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment

Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant’s TA History Report or equivalent system-generated report;
2. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
3. Copies of the applicant’s signed SF-10 Forms.

Documents

Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.