Human Resources Assistant (#012585) Lee Correctional Institution, Bishopville (LEE) Level 3

State-of-South-Carolina; South Carolina; On-site; USD 38,000 - 52,000; Full time

Job summary

State of South Carolina Department of Corrections is seeking an HR Administrative Specialist to support payroll, benefits and records, ensuring accuracy and confidentiality. You will assist with recruiting, training, and employee relations while maintaining thorough documentation.

You will work closely with the HR Manager and Warden, completing Kronos training and four weeks of basic training on hire. A high school diploma is required, with a bachelor's degree substituting for experience where

Qualifications

• Requires high school diploma and administrative experience.
• Bachelor's degree may substitute for required work experience.
• Must complete four weeks of SCDC Basic Training upon hire.

Responsibilities

• Works closely with HR Manager to ensure missing time is cleared weekly and Kronos training is completed.
• Ensures accurate payment to employees who leave, are suspended, or similar actions.
• Submits personnel forms and employee files to central office per payroll schedule.
• Provides administrative support to HR Manager and Warden including reports and communications.
• Supports staff with payroll, benefits, leave, attendance and recruiting inquiries while maintaining confidentiality.
• Maintains personnel, medical and leave records, files paperwork, and audits files at separation.
• Serves as backup to HR Manager for recruiting, job postings, and HR duties as needed.
• Performs other administrative and HR duties as assigned.

Skills

Payroll processing

Records management

HR administration

Document preparation

Discretion & confidentiality

Education

High school diploma

Bachelor's degree substitution for experience

Job description

• Works closely with the Human Resources Manager and/or Warden assuring missing time is cleared up weekly and all required institutional staff members are enrolled and trained in Kronos.
• Ensures accurate payment to employees who leave employment or are suspended, etc.
• Submits personnel advice forms, employee file, and any applicable documentation to central office in accordance with payroll cutoff schedule.
• Administratively supports daily needs and assignments of institutional HR Manager and or Warden depending on institutional needs including formal document preparation, event planning, receiving incoming calls, executing business office duties, preparing reports, and other administrative assignments as needed by the HR Manager and/or Warden.
• Supports institutional staff with payroll, benefits, leave, attendance, recruiting, and employment related inquiries while maintaining discretion and confidentiality of those inquiries.
• Assists with record management by maintaining accurate personnel, medical, and leave records by regularly and efficiently filing employee paperwork, auditing employee files during separation, and processing leave statement, and other reports/files as needed.
• Serves as backup to the HR Manager to assist with the execution of various HR duties including recruiting, job posting, employment, organizational chart updates, employee relations, conducting exit interviews, new hire orientation, employee corrective action (ECA), benefits, and any other HR related duties as needed by the HR Manager and/or Warden.
• Performs other administrative duties and HR duties as assigned.

Must successfully complete four (4) weeks of SCDC Basic Training upon hire.

State of South Carolina Minimum Requirements:

A high school diploma and administrative experience. A bachelor's degree may be substituted for the required work experience.

SCDC Minimum Requirements:

• A high school diploma and administrative experience.
• A bachelor's degree may be substituted for the required program experience.

The South Carolina Department of Corrections is committed to providing equal opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.