Human Resources Assistant #00269

Commonwealth of VA Careers; Richmond (VA); On-site; USD 45,000 - 55,000; Full time

Job summary

The Department of Human Resource Management (DHRM) in Virginia is seeking a Human Resource Assistant to join the Shared Services Center. You will handle HR transactions for wage employees across client agencies and support daily SSC operations, contributing to a service-driven HR environment.

Minimum qualifications include substantial HR administrative experience, knowledge of HR policies and payroll, and proficiency with Cardinal HCM and Microsoft Office.

Qualifications

• Considerable experience as a Human Resource Assistant or in a relevant HR/administrative position.
• Working knowledge of general HR policies and procedures.
• Working knowledge of payroll practices and procedures.
• Demonstrated ability to handle sensitive and confidential data and manage multiple tasks with deadlines.
• Ability to prioritize and manage a wide range of administrative duties.
• Ability to prepare and compile reports.
• Strong written and spoken communication with all staff levels.
• Experience with Cardinal HCM or similar HRIS and with Microsoft Office.

Responsibilities

• Process HR transactions for wage employees across client agencies.
• Support daily operations of the Shared Services Center (SSC).
• Collaborate with 16 state agencies to provide full HR support.
• Maintain accurate records and reports.
• Ensure compliance with HR policies and confidentiality requirements.

Skills

HR policies and procedures

Payroll practices

Confidential data handling

Multi-tasking

Report preparation

Effective communication

HRIS (Cardinal HCM)

Microsoft Office

High school diploma

Education

High school diploma or equivalent

Tools

Cardinal HCM

Microsoft Office

Job description

Title: Human Resources Assistant #00269

State Role Title

Admin & Office Specialist III

Hiring Range

$45,000.00 - $55,000.00

Pay Band

3

Agency

Dept of Human Resource Mgt

Location

Dept of Human Resource Mgmt

Agency Website

www.dhrm.virginia.gov

Recruitment Type

General Public - G

Job Duties

Are you passionate about helping others and interested in starting or growing your career in human resources? The Department of Human Resource Management (DHRM) is looking for a motivated, detail-oriented individual to serve as a Human Resource Assistant within our Shared Services Center (SSC), part of the Office of Human Resource Consulting Services. In this role, you’ll be part of a collaborative team that provides full-service HR support to 16 small state agencies. You’ll take ownership of processing all HR transactions for wage employees at our client agencies and play a key role in supporting the daily operations of the SSC team. This is a great opportunity to develop your HR skills in a supportive, service-driven environment where your work makes a difference. If you're organized, customer-focused, and ready to grow in a dynamic HR setting, we encourage you to apply!

Minimum Qualifications

• Considerable experience as a Human Resource Assistant or in a relevant human resources/administrative position.
• Working knowledge of general Human Resource policies and procedures.
• Working knowledge of payroll practices and procedures.
• Demonstrated ability to effectively and appropriately work with sensitive and confidential data, handle multiple tasks simultaneously, coordinate multiple assignments and meet critical deadlines.
• Demonstrated ability to prioritize and perform a wide variety of administrative assignments and to effectively manage office activities.
• Demonstrated ability to prepare and compile reports.
• Demonstrated ability to communicate effectively with all levels of staff both orally and in writing.
• Experience with Cardinal Human Capital Management System (Cardinal HCM) or similar Human Resource Information System (HRIS).
• Proficient with Microsoft Office Suite or related software.
• High school graduate or equivalent.

Additional Considerations

• Courses in Business, office practices and procedures, and automated business applications.
• State government experience.
• Experience in human resources for a government entity

All applicants are subject to a background investigation. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks requested by the hiring authority.

“The Department of Human Resource Management is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.”

Equal Opportunity Employer

Department of Human Resource Management
600 East Main Street, 17th Floor
Richmond, Virginia 23219
(804) 225-213

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Contact Information

Name: Derek Mountford

Phone: [phone]

Email: [e-mail]