Human Resources Assistant

ADP, Inc.; Indianapolis (IN); On-site; USD 42,000 - 58,000; Full time

Job summary

Paramount Schools of Excellence in Indianapolis, IN seeks a Human Resources Assistant to support HR operations, data entry, and clerical tasks under the Senior VP of Human Resources. The role emphasizes teamwork, process improvement, and accurate record-keeping within a non-profit education network.

You will assist in onboarding, payroll auditing, and supporting staff with HR programs and services while contributing to the organization's mission and community engagement.

Qualifications

• Associate’s degree or equivalent; track record of effective leadership; management and operational strategies that have taken an organization to the next stage of growth.
• Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.
• Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.
• Ability to work effectively in collaboration with diverse groups of people.
• Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.

Responsibilities

• Reporting to the Senior Vice President of Human Resources, the PSOE HR Assistant will be self-motivated and able to perform a variety of administrative functions related to Human Resources, employment, data entry, bookkeeping and clerical support.
• They will develop deep operational knowledge of office and HR management.
• Contribute to a strong Human Resources and Network team.
• Serve on community committees, and seek participation and involvement in the community with direction from the Network team.
• Act as a liaison to the site based Operations Managers and other school administrators.
• Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.
• Assist in the planning, implementation, execution and evaluation of special projects.
• Maintain general office management functions including mail, scheduling meetings, complete work orders, perform routine clerical/secretarial/receptionist functions.
• Support the intake and onboarding of new staff.
• Be prepared to assist all staff with elements of orientation, organization, and Human Resources tasks.
• Coordinate, maintain, and generate Human Resources-related files and records.

Skills

Leadership experience

Data entry

Administrative support

Communication skills

Education

Associate’s degree or equivalent

Tools

Payroll auditing

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Human Resources Assistant

CertOther Services-SchoolAdmin Clerical Navigation, Indianapolis, IN, US

2 days ago Requisition ID: 1278

Role and Responsibilities
Reporting to the Senior Vice President of Human Resources, the PSOE HR Assistant will be self-motivated and able to perform a variety of administrative functions related to Human Resources, employment, data entry, bookkeeping and clerical support.They will develop deep operational knowledge of office and HR management.
Responsibilities

Leadership:

• Contribute to a strong Human Resources and Network team. Serve on community committees, and seek participation and involvement in the community with direction from the Network team.


• Act as a liaison to the site based Operations Managers and other school administrators.


• Abide by all PSOE frameworks as approved by the CEO and as noted in the staff handbook.


• Assume all roles as delegated for a variety of administrative functions for the purpose of managing the Human Resources administrative workload more efficiently.


• Maintain ongoing, consistent communication with PSOE leadership as noted in the school’s leadership frameworks.


• Utilize effective systems as delegated to manage the office, troubleshoot problems, and regularly evaluate workflow components.


• Attend monthly Board Meetings, Network Events, and Community Events.


• Program planning and management


• Assist in the implementation of the organization's Human Resources programs and services.


• Contribute to the organization's mission and reflect the priorities of the school.


• Be prepared to assist in the planning, implementation, execution and evaluation of special projects.

Network planning and management

• Maintain general office management functions including mail, scheduling meetings, complete work orders, perform routine clerical/secretarial/receptionist functions such astyping, filing, photocopying, scanning, etc.


• Support the intake and onboarding of new staff.


• Be prepared to assist all staff with elements of orientation, organization, and Human Resources tasks.


• Participate in fundraising activities as appropriate.


• Ensure that sound auditing, bookkeeping, and accounting procedures are followed.


• Ability to audit payroll, reports, and reconcile network billing including credit card statements.


• Coordinate, maintain, and generate Human Resources-related files and records.

Qualifications and Education Requirements
The HR Assistant will be thoroughly committed to the PSOE mission. All candidates should have proven leadership, and relationship management experience. Concrete demonstrable experience and other qualifications include:

• Associate’s degree or equivalent; track record of effective leadership; management and operational strategies that have taken an organization to the next stage of growth.


• Unwavering commitment to quality programs and data-driven production.


• Excellence in organizational management, with the ability to manage multiple tasks, and set and achieve strategic objectives.


• Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.


• Ability to work effectively in collaboration with diverse groups of people.


• Passion, idealism, integrity, grit, positive attitude, mission-driven, and self-directed.

Preferred Skills

• Proficiency in modern business technology applications.


• Knowledge of leadership and management principles as they relate to non-profit/ voluntary organizations.


• Knowledge of current community challenges and opportunities relating to the mission of the organization.

Additional Notes

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to drive and/or commute; sit, use hands to handle or feel and talk or hear. The employee is frequently required to finger and reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel or crouch. The employee is occasionally required to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORKING CONDITIONS: The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The Network team shares a co-work space. Local travel is expected. Working from an off-site location may be necessary. General work hours are from 8:30 a.m. - 4:30 p.m. Monday-Friday. Work hours may vary based on School/Network events.
This job description in no way states or implies that these are the only duties to be performed by this employee. Paramount Employees will be required to follow any other instructions and to perform any other related duties as assigned by the the Senior VP of Human Resouces or appropriate administrator. Paramount Schools of Excellence reserve the right to update, revise or change this job description and related duties at any time.