Human Resources Assistant

Community Living Alternatives; Fairfax (VA); On-site; USD 32,000 - 34,000; Full time

Job summary

Community Living Alternatives (CLA) Corp. in Northern Virginia is seeking a Human Resources Assistant to perform essential HR support tasks and help maintain records.

The role interfaces with HR leadership, handles recruitment/onboarding, benefits, payroll, and HRIS, while ensuring confidentiality and accurate documentation. Normal schedule Mon-Fri, 8:30 a.m. to 4:30 p.m., with a $23–$25 hourly pay rate.

Qualifications

• Bachelor's Degree in HR or BA with SHRM certification.
• Experience in HR functions in nonprofit setting preferred.
• Proficient in Microsoft Office (Word & Excel) and HRIS.
• Ability to handle confidential information with discretion.
• Excellent written and oral communication skills.

Responsibilities

• Support HR functions with recruitment, hiring, onboarding, and reporting.
• Administer benefits, payroll, and employee records.
• Maintain HRIS and confidential personnel files.
• Greet staff, answer phones, file, and process mail.
• Assist with meetings and executive communications.

Skills

Communication skills

Confidentiality

Teamwork

Organization

Education

Bachelor's Degree in HR

SHRM certification

Tools

Microsoft Word

Microsoft Excel

HRIS/Payroll system

Job description

About the Organization Community Living Alternatives (CLA) Corp, is a 501 (c) (3) nonprofit charitable organization. CLA was founded in 1987 and provides residential support services to individuals with intellectual and developmental disabilities in Northern Virginia.

Founded on the belief that everyone deserves a safe, supportive, and integrated place to call home, we operate 12 homes for 42 individuals in the Northern Virginia region. CLA promotes the individual development and enhancement of daily living skills, participation in community and involvement with family and friends. We provide residential supports that meet the unique needs of each individual and work in close collaboration with county support coordinators, families and experts to develop the appropriate person centered plan of services. Relationships are the basis for all of the work we do. Whether a staff member has worked with an individual for 30 years or 30 days, there is an emphasis on dignity, respect, choice and collaboration.

Position Human Resources Assistant

Description

SUMMARY

Performs administrative tasks in support of the Human Resources functions.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

ESSENTIAL RESPONSIBILITIES AND TASKS

Interfaces with the Human Resources Manager, the Executive Director, Project and Business Managers, Project Directors, and external parties to implement Human Resources functions.

Reports to and assists HR Manager with all aspects of HR including recruitment and hiring/onboarding processes, reporting; benefit administration, payroll, employee relations, HRIS and employee record maintenance.

Types forms, letters, reports or contracts for the signature of Executive Director, HR Manager or other members of senior management team.

Performs HR duties including greeting walk-in employees, making and answering phone calls, filing, typing, stuffing envelopes, making copies, and sending faxes or emails.

Maintains excel databases and other computerized records containing information required for human resources and program support operations.

Responds to inquiries regarding personnel policies, procedures, and programs.

Drives personal vehicle for occasional team building visits to program sites.

Distributes incoming mail in accordance with administrative procedural guidelines.

Attends meetings as necessary.

QUALIFICATIONS

• Background, degree or SHRM certification in Human Resources management.
• Ability to work cooperatively and professionally in a diverse team and a mission driven environment that supports adults with intellectual disabilities,
• Ability to communicate effectively orally and in writing,
• Proficient user of Microsoft Office applications (Word and Excel essential),
• Good knowledge of the principles and practices of record maintenance and retention,
• Ability to accurately maintain filing systems,
• Ability to analyze and summarize information in both narrative and numerical form,
• Ability to maintain confidentiality,
• Ability to use HRIS/payroll system.

EDUCATION AND/OR EXPERIENCE

Bachelors Degree in Human Resources Management, or B.A plus current SHRM certification or equivalent experience working in a human resources department.

CERTIFICATES, LICENSES, REGISTRATIONS

The employee is required to maintain a valid driver’s license and clean driving record. Additionally, the employee is required to have a self-owned vehicle immediately available while on duty. The vehicle must be legally licensed and registered, properly maintained and insured according to the laws of the state of the employee’s residence.

EOE Statement

Community Living Alternatives is an equal employment opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, gender (except where sex is a bonafide occupational qualification), sexual orientation, gender identity, marital status, national origin, military status, citizenship, age or disability. We assure you that your opportunity for employment with CLA depends solely on your qualifications.

Position Requirements

Hiring Manager(s) Doreen Shifflett, Susan Keenan

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

Shift Days

Schedule Monday thru Friday - 8:30 a.m. to 4:30 p.m.

Pay Rate $23.00 to $25.00 per hour

This position is currently accepting applications.