Human Resources Assistant

Casa Pacifica; Camarillo (CA); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Comprehensive Benefits package

401k auto enrollment 3% with up to 5%

9 paid holidays

Medical, Dental & Vision Insurance

Flexible Spending

CEUs

Job summary

Casa Pacifica is seeking an organized HR Assistant to provide administrative support to the Human Resources team and help deliver HR services for youth and families.

The role covers recruitment, onboarding, records, benefits, compliance, and communications with discretion and integrity in a nonprofit setting.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Bilingual Spanish-speaking required

Responsibilities

• Provide day-to-day administrative support to the HR team.
• Maintain accurate and confidential employee HR records.
• Assist with HR data entry, reporting, tracking, and documentation.
• Prepare letters, forms, spreadsheets, reports, and other HR-related materials.
• Respond to routine employee questions and direct more complex matters to the appropriate HR team member.
• Maintain HR team meeting calendars, deadlines, and organizational systems.
• Oversee the bilingual testing process.
• Track employee education assistance requests, approvals, documentation, and related program information.

Job description

About Casa Pacifica

For 30 years, Casa Pacifica has been helping at-risk children, their families, and young adults thrive.

About Casa Pacifica

For 30 years, Casa Pacifica has been helping at-risk children, their families, and young adults thrive. As the largest non-profit provider of children’s and adolescent mental health services in Ventura and Santa Barbara Counties, Casa Pacifica specializes in treating children and young adults who struggle with complex mental health challenges such as emotional dysregulation, self-harm, anxiety, and depression. Our multi-disciplinary staff of highly trained clinicians, psychologists, educators, therapists and mental health workers provide exceptional, evidence-based care to help our youth overcome a wide array of mental health challenges.

Casa Pacifica’s Camarillo, Goleta, and Santa Maria offices work with more than 2,000 at-risk children, families, and young adults annually in outpatient, residential, home, and community-based settings. Our main Camarillo campus, located on 25 acres of beautiful park-like grounds, provides a nurturing and therapeutic environment for youth to overcome challenges, to find hope, and to heal.

We are a diverse and inclusive team providing excellent services to all our surrounding communities. Our team members are empowered to share their identities, ideas, and perspectives. A culture built on diversity, equity and inclusivity is essential to creating a safe and healing environment at Casa Pacifica.

Summary

The HR Assistant provides administrative and operational support to the Human Resources team. This role helps ensure efficient, organized, and responsive HR services for employees while supporting the organization’s mission of serving youth and families.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable handling confidential employee information. The HR Assistant will support a variety of HR functions, including recruitment, onboarding, employee records, benefits administration, HR communications, compliance, and general administrative activities.

The HR Assistant upholds Casa Pacifica’s Standards of Behavior and demonstrates the agency’s core values of respect, integrity, compassion, and courage through effective administration and collaboration with internal and external partners.

Starting pay is typically between $22.00 and $32.00 hourly; however, starting pay is ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

DUTIES AND RESPONSIBILITIES (illustrated By Typical Activities)

HR Administration

• Provide day-to-day administrative support to the HR team.
• Maintain accurate and confidential employee HR records.
• Assist with HR data entry, reporting, tracking, and documentation.
• Prepare letters, forms, spreadsheets, reports, and other HR-related materials.
• Respond to routine employee questions and direct more complex matters to the appropriate HR team member.
• Maintain HR team meeting calendars, deadlines, and organizational systems.
• Oversee the bilingual testing process.
• Track employee education assistance requests, approvals, documentation, and related program information.

Recruiting & Onboarding

• Assist with posting job openings and coordinating recruitment activities.
• Schedule interviews and communicate with candidates during the hiring process.
• Support background checks, reference checks, employment verifications, and pre-employment documentation as applicable.
• Prepare onboarding materials and coordinate new-hire orientation.
• Ensure new-hire paperwork and required documentation are completed accurately and on time.

Employee Support

• Assist employees with routine questions regarding HR policies, procedures, benefits, timekeeping, and related matters.
• Support employee engagement initiatives, staff events, and internal communications.
• Maintain discretion and confidentiality when handling sensitive employee matters.

Benefits & Payroll Support

• Assist with benefits enrollment and employee benefit-related inquiries.
• Support payroll-related processes by collecting, reviewing, and maintaining required payroll information.
• Track employee changes such as new hires, terminations, promotions, leaves, and status changes.
• Coordinate with payroll and benefits providers as needed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent knowledge, skill, and/or ability. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

EDUCATION And/or EXPERIENCE

• High school diploma or equivalent required; associate or bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• Bilingual Spanish-speaking required

Competencies

• Analytical and Critical Thinking
• Communication
• Ethics and Integrity
• Initiative and Productivity
• Judgment and Problem Solving
• Teamwork and Relationships

Other Required Skills/Abilities

• Experience working in a nonprofit, residential, behavioral health, school, or social services environment is a plus.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Proficiency with Microsoft Office.
• Ability to work collaboratively with employees and managers at all levels.
• Commitment to the organization’s mission and values and an interest in supporting a compassionate, inclusive workplace.

A valid driver’s license is required. Any changes that occur on your driving record must be reported immediately to your supervisor and Human Resources.

What We Offer

Casa Pacifica strongly believes in providing our employees with a comprehensive and competitive total benefits package that will support them across the many needs that arise in life. In addition to the salary information listed above, employees within this position will also be eligible for the following:

• Comprehensive Benefits package,
• 401k auto enrollment at 3% with up to 5% fully vested employer matching contributions made after first year of service
• 9 paid holidays
• Medical, Dental & Vision Insurance options
• Flexible Spending and Dependent care programs
• Excellent Training opportunities – including opportunities for CEUs
• Education/Tuition Assistance programs
• Group Discount Pet Insurance
• Aflac Hospital, Critical Illness, Accidental & Dental supplemental plan options
• Employee Assistance Program (EAP)
  • Free Confidential Crisis Line 24/7, 365 days a year
  • 4 face-to-face or telephonic sessions per issue, i.e.,
    • Stress, Anxiety, Depression
    • Life transitions
    • Grief and Loss
    • Divorce
    • Conflict Resolution
    • Substance Abuse
    • Work-Life Counseling
    • Free Legal and Financial Consultations
    • Identity Theft Recovery Services

Casa Pacifica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability. All applicants will be given full consideration under state, local, and federal law.