Human Resources and Business Office Manager

Elderwood Administrative Services; Town of Hamburg (NY); Vor Ort; USD 62.000 - 67.000; Vollzeit

Zusammenfassung

Elderwood Assisted Living at Hamburg is seeking an organized, detail-oriented Human Resources Business Office Manager to lead HR and Business Office functions at the Hamburg site. You will oversee recruitment, onboarding, payroll, benefits administration, accounts payable, and related HR activities.

This role involves managing HR administration, recruiting, onboarding, offboarding, performance management, payroll, billing, resident accounts, census, and staff records, with supervision of the

Jobbeschreibung

Salary

$62,354 / yr - $67,000 / yr

Overview

Elderwood Assisted Living at Hamburg is searching for an organized, detail-oriented Human Resource Manager to lead our HR and Business Office functions. In this role, you will be responsible for HR activities including recruitment, onboarding, payroll, and benefits administration, as well as our business office including accounts payable.

Human Resources Business Office Manager (ALF) Overview

The Human Resources/Business Office Manager supports all business operations by managing the organization's HR administration, and execution. Overall, this position is responsible for executing and managing all recruiting, onboarding, offboarding, performance management, payroll and general HR activities for the site. Responsible for billing and collection of private pay accounts. Obtains appropriate insurance information necessary for timely and successful collection of all accounts; management of facility petty cash accounts and resident accounts; maintenance of census, admission, re-admission and discharge records; supervision of Business Office Clerk (if applicable).

Responsibilities

Human Resources Business Office Manager (ALF) Essential Job Functions

Human Resources:

Recruitment

• Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System.
• Maintaining accurate and timely submission of the weekly open positions report.
• Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools, i.e. open interviews & job fairs.
• Ensure the internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers.
• Promote company Employee Referral Program.
• Accurately track employee referral program and timely payout of referral bonuses.

Onboarding & Training

• Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion.
• Schedule new hires for General Orientation and deliver HR training component.

Administrative

• Obtain all required regulatory documentation for all licensed & certified people hired at the facility at time of hire, and annually thereafter, i.e., professional licenses and CPR and other Life Safety certifications. If not certified arrange for training.
• Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals.
• Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions, and signature receipts).
• Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual.
• Initiate probationary and annual performance evaluation process.
• Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy.
• Complete wage verification forms for Social Service agencies, insurance, and mortgage companies, etc.
• Order name badges, business cards and computer access as needed.
• Timely processing of employee termination and maintain staff roster in several databases.
• Coordinate uniform benefit allowance and fitting and acquiring uniforms under the allowance program.
• Ensures all departments have master schedules utilizing timekeeping system.

Payroll & Benefit Administration

• Timely distribution of information on the company's benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion.
• Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS.
• Review all employee timecards in time & attendance system for accuracy and approvals.
• Run various reports out of ADP reporting
• Assist employees with benefit/payroll inquiries.
• Interpret personnel policies and procedures and communicate benefit program details to staff.
• Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance.
• Helps coordinate all employee activities, as established by executive staff.
• Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return-to-work expectations.

Unemployment & Workers Compensation

• Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date.
• Represent the company in UI and WC hearings when necessary.
• Participate in facility Safety Committee.
• Compile and submit information for unemployment, Worker's Compensation, and disability claims; maintain OSHA 300 log.

Employee Relations

• Ability to triage employee concerns and issues; knowing when to elevate to the Administrator and/or EAS HR.
• Ensure consistent application of policy & procedures to include corrective disciplinary actions.
• Maintain disciplinary log.
• Drive facility recognition and retention programs, i.e., Employee of the Month, birthdays, anniversaries.
• Managing Performance Management systems and supporting management in employee development.
• Cultivating and monitoring company culture via multiple avenues, to support