Human Resources Administrator

Karman Space & Defense; Mukilteo (WA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401(k) matching

Paid time off

Health Savings Account (HSA)

Flexible Spending Accounts (FSA)

Company-paid life and AD&D insurance

Short- and long-term disability

Job summary

Karman Space & Defense is seeking an HRIS Specialist to maintain accurate employee data, ensure reliable HRIS reporting, and support payroll, benefits, and timekeeping integrations. You will collaborate with HR, Payroll, Talent Acquisition, and IT to streamline processes and improve data quality.

The role emphasizes data accuracy, privacy, and efficient workflow across HR systems, with a focus on open enrollment and system updates in a regulated environment.

Qualifications

• High school diploma or equivalent.
• At least two years of HR experience.
• Working knowledge of onboarding, offboarding, employee status changes, and compensation changes.
• Strong data-entry accuracy and attention to detail.
• Proficiency with Microsoft Excel, including VLOOKUP or XLOOKUP, pivot tables, and basic formulas.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills.

Responsibilities

• Maintains accurate employee records in the HRIS, including hires, transfers, promotions, compensation updates, separations, and changes.
• Audits HRIS data to identify discrepancies, duplicates, and missing information.
• Verifies data flow across payroll, benefits, and timekeeping systems and resolves integration errors.
• Prepares, validates, and maintains data for reporting, headcount tracking, compliance, and audits.
• Maintains HR forms, templates, communications, and process documentation.
• Supports open enrollment and compensation cycles through system updates.
• Responds to questions regarding HRIS access and data corrections.
• Assists with testing, upgrades, and documentation related to HRIS updates.
• Protects confidential information in line with privacy standards.
• Provides administrative support for employee events and engagement.

Skills

HRIS data entry

Excel (VLOOKUP/XLOOKUP)

Data privacy

Data reporting

Organizational skills

Education

Associate degree in HR or related field

Bachelor’s degree in HR or business administration (preferred)

Tools

ADP Workforce Now

ADP Vantage

Workday

HRIS integrations

Job description

Karman Space & Defense is a leader in the rapid design, development, and production of critical, next‑generation system solutions that align with the U.S. Department of War and its allies’ core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.

This role supports our Tactical Missiles and Integrated Defense Systems business, which designs and develops integrated missile and defense systems that support critical missions across air, land, and sea. We combine comprehensive analysis, engineering, and program execution capabilities to deliver mission‑tailored solutions that reduce lead times, lower costs, and simplify complex multi‑vendor supply chains. Backed by decades of flight‑proven and fielded performance, we design and build mission‑critical technologies including launch systems, propulsion, payload integration solutions, UAV components, missile subsystems, and Safe & Arm systems.

In this role, you will ensure employee data is accurate, reliable, and up to date so teams across Karman can focus on delivering critical defense capabilities. You will manage employee information, streamline HR data processes, maintain HR resources, and support employees and managers with system questions. Working closely with Human Resources (HR), Payroll, Talent Acquisition, and Information Technology (IT), you will help maintain dependable reporting, consistent workflows, and a positive employee experience.

Responsibilities

• Maintains accurate employee records in the human resources information system (HRIS), including hires, transfers, promotions, compensation updates, separations, and organizational changes in alignment with approval workflows.
• Audits HRIS data to identify and resolve discrepancies, duplicate records, and missing information.
• Verifies employee data flow across payroll, benefits, and timekeeping systems and supports resolution of integration errors.
• Prepares, validates, and maintains employee data for reporting, headcount tracking, compliance activities, service metrics, and audits.
• Maintains HR forms, templates, communications, and process documentation to reflect current policies and procedures.
• Supports recurring HR processes, including open enrollment and compensation cycles, through system updates and configuration.
• Responds to employee and manager questions regarding HRIS access, self‑service functionality, and data corrections.
• Assists with testing, upgrades, and documentation related to HRIS updates or new modules.
• Protects confidential employee information and maintains records in accordance with privacy standards and internal policies.
• Provides administrative support for employee events and engagement activities.

Required Qualifications

• High school diploma or equivalent.
• At least two years of human resources (HR) experience.
• Working knowledge of onboarding, offboarding, employee status changes, and compensation changes.
• Strong data‑entry accuracy and attention to detail.
• Proficiency with Microsoft Excel, including VLOOKUP or XLOOKUP, pivot tables, and basic formulas.
• Ability to handle confidential and sensitive information with discretion.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills.

Preferred Qualifications

• Experience with HRIS platforms such as ADP Workforce Now, ADP Vantage, Workday, or comparable systems.
• Familiarity with Fair Labor Standards Act (FLSA) requirements, Equal Employment Opportunity (EEO) reporting, Affluent Action Program (AAP) reporting, and Form I‑9 requirements.
• Experience supporting benefits administration or open enrollment.
• Familiarity with payroll and leave‑of‑absence processes.
• Experience with applicant tracking systems (ATS) and HRIS integrations.
• Associate’s or bachelor’s degree in human resources, business administration, or a related field.
• Human resources certifications such as Associate Professional in Human Resources (aPHR), Professional in Human Resources (PHR), or Society for Human Resource Management Certified Professional (SHRM‑CP), or progress toward one.
• Experience in a regulated industry or government contracting environment.

This position requires U.S. person status under U.S. export control laws, including U.S. citizens and nationals, lawful permanent residents, refugees, and asylees.

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company‑paid life and AD\&D insurance
• Short‑and long‑term disability coverage

Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.