Human Resources Administrative Assistant

Coeur d'Alene Casino Resort Hotel; Worley (ID); On-site; USD 19,000 - 28,000; Full time

Job summary

Coeur d'Alene Casino Resort Hotel in Worley, ID is seeking an entry-level HR Admin Assistant to support the Human Resources Department with clerical tasks. The role includes answering calls, greeting visitors, routing inquiries and handling mail and supplies.

You will perform data entry in Paycom, assist with staffing duties, process job offers and maintain confidentiality of personnel records.

Qualifications

• High School Diploma or equivalent required.
• Six months in a fast-paced office; one year preferred.
• Proficient with Microsoft Office Suite (Excel, Word, Outlook).

Responsibilities

• Greet customers in person and on the telephone; provide general information and direct to the appropriate party.
• Process transfer requests; schedule meetings and coordinate calendars for HR director and team.
• Receive, sort and forward mail; maintain publications and office supplies.
• Data entry into HRIS to track certifications, licenses, training rosters and drug test results.
• Assist with staffing duties: screen applications, schedule interviews, communicate with candidates and hiring managers.
• Handle benefits enrollment invoicing and Paycom benefit administration.
• Maintain confidentiality of all personnel files and records.
• Support HR team with clerical duties and office tasks as needed.

Job description

Job Details

Level: Entry, Job Location: COEUR D'ALENE CASINO RESORT & HOTEL - WORLEY, ID 83876, Position Type: Full Time, Education Level: High School, Salary Range: $17.00 - $17.00 Hourly, Job Shift: Day, Job Category: Human Resources, Mission Statement: As the premier destination resort, our commitment is to provide a unique, exciting experience rooted in Traditional Tribal Hospitality. You are a part of our family; Welcome Home!

SUMMARY

Provides general Office support to the Human Resources Department with a variety of clerical activities and related tasks. The Human Resources Admin Assistant will be responsible for answering incoming calls and greeting incoming visitors, directing visitors to the appropriate human resources representative, mail distribution, flow of correspondence, and requisition of supplies as well as additional clerical duties.

RESPONSIBILITIES

• Greet customers in person and on the telephone, provide general information, answer questions, and direct individuals to appropriate party as necessary.
• Accept, Process, and route transfer requests. Schedule meetings, rooms, and coordinate calendars as requested by the director of human resources and human resource team members.
• Receive, sort and forward incoming mail.
• Maintain and route publications.
• Assistant in the ordering, receiving, stocking, and distributions of office supplies.
• Compile and maintain all other department purchase orders.
• Type memos, correspondence and other documents.
• Perform Data Entry into Human Resources information system to assist in tracking certifications, licenses, training rosters, written warning and drug test results.
• Obtain and assemble information and forms for use by the department.
• Provide information on job opportunities to potential applicants as necessary.
• Assist with staffing duties as requested by HR leadership to include screening employment applications, scheduling interviews, communicating with candidates, communicate with hiring managers/ supervisors, process job offers, enter data for pre screening requirements, ensure all workflows in Paycom are followed and documented.
• Perform special data entry/ analysis tasks as requested by the HR Director to include benefits enrollment, benefits invoicing and Paycom benefit administration.
• Process incentive information for HR director review and signature.
• Maintain confidentiality of all personnel files, records, etc.
• Assist human resources team members with other related clerical duties such as photocopying, faxing, filing, and collating, and other office duties as needed to perform the functions of the job.
• Maintain lobby and reception area by taking care of plants and straightening magazines.
• Utilize Paycom and assist new hires/ rehire logging into Paycom account as needed.
• Other projects and duties assigned.

QUALIFICATIONS

Education/Experience

• Highschool Diploma or equivalent required.
• Must have at least six months of recent experience working in a fast-paced office setting. One year experience preferred.
• Must be proficient with Microsoft Office Suite with proven experience using excel, word, and outlook.

Skills/Knowledge

• High Proficiency with Microsoft Excel, Outlook, Word Required.
• Strong data entry skills required.
• Must be able to type at least 30 words per minute.
• Must be attentive to details.
• Must work well in a team environment.
• Excellent verbal and written communication skills required.
• Strong presentation and organization skills required.
• Must be able to follow both detailed and general directions.
• Must be able to multitask efficiently and effectively in a fast-paced environment.
• Must have a Positive attitude, excellent communication skills and the ability to promote positive customer service.
• Professional Conduct including good attendance record and ability to maintain professionalism at all times.
• Ability to maintain absolute confidentiality is a must.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job is classified as a Light strength category. A person working in this position will exert up 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those of sedentary work. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include ability to adjust focus.

This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment or group.

The Coeur d'Alene Casino Resort Hotel Practices Indian Preference in hiring in the following order: 1. Coeur d'Alene Tribal Members, 2. Spouses and/or children of CDA Members, 3. Other enrolled members of Federally Recognized Tribes and 4. All other applicants