Human Resource Specialist

Henkels & McCoy; Portland (OR); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

401(k) Plan

Health, Dental, & Vision Insurance

Voluntary Life Insurance

Paid Time Off

Job summary

Henkels & McCoy West, LLC. seeks a detail-oriented HR Specialist to support HR operations across the West Region, focusing on high-volume onboarding for craft and professional staff.

The role handles onboarding, documentation, LOA, compliance, and day-to-day HR tasks in a fast-paced field environment. Responsibilities include managing background checks, I-9s, and HRIS entries in systems like iCIMS/UKG/JDE, and ensuring timely completion of milestones.

Qualifications

• 2–4 years of progressive HR or business operations experience.
• Experience leading high-volume onboarding (~20+ hires) with compliance.
• Experience supporting field-based, construction or utilities sectors preferred.

Responsibilities

• Lead high-volume onboarding programs across the West Region.
• Coordinate background checks, drug screens, and verifications.
• Manage I‑9 verification and employee file documentation.
• Support Leaves of Absence and return‑to‑work processes.
• Handle HRIS data entry and stakeholder communications.

Skills

Attention to detail

Confidentiality

Communication skills

Time management

Education

Bachelor's degree in HR Management or Business

SHRM-CP preferred

Tools

iCIMS

UKG

JD Edwards (JDE)

Job description

Overview

Why Henkels & McCoy:

Join a 100-year-old infrastructure leader committed to innovation, safety, and career growth. You’ll tackle complex, high-visibility projects that keep the lights on for millions—while working with a team that values your expertise and empowers your professional development.

Company Overview:

Henkels & McCoy West works closely with clients from diverse markets to build enduring partnerships throughout the Western United States. Our team of seasoned professionals’ designs, builds, manages, and maintains critical and sustainable infrastructure for the power, oil & gas pipeline, gas distribution, and communications industries. Building on a 100-year legacy of performance and service to utility, commercial, industrial, and government clients, H&M West brings together extensive knowledge and innovation to deliver infrastructure construction solutions that meet future energy needs today.

H&M West is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We’re always looking for talented and dedicated people to join us and love where they work.

Henkels & McCoy West is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. H&M West is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Position Summary

We are seeking a detail-oriented and people-focused Human Resource Specialist to support HR operations across our West Region. In this role, you will lead and coordinate high-volume onboarding initiatives for both craft and professional employees, manage employee documentation, support Leaves of Absence, ensure compliance, and provide day-to-day HR support. The ideal candidate has experience successfully onboarding 20+ craft and professional hires on a recurring basis while maintaining exceptional accuracy, compliance, and employee experience in a fast-paced, field-driven environment.

Location: Portland, ORTravel Required: Regional travel for orientations & training

Responsibilities

Onboarding & Orientation

• Lead new hire orientation for craft and professional employees across the West Region.
• Manage and facilitate high-volume onboarding programs, regularly onboarding classes of 20+ craft and professional employees while ensuring a positive and compliant employee experience.
• Prepare and distribute onboarding materials and new hire documentation.
• Coordinate background checks, drug screens, employment verifications, and onboarding requirements.
• Process hires in iCIMS, UKG, and JD Edwards and communicate with all applicable stakeholders.
• Ensure timely completion of onboarding milestones, compliance documentation, and system entries for large hiring groups.
• Travel to regional sites to conduct HR training and orientation.

Leaves of Absence (LOA)

• Serve as the primary contact for FMLA, CFRA, disability, workers’ comp, and personal leaves
• Provide required forms, track leave timelines, and manage return‑to‑work processes
• Update HR systems and communicate status changes to managers and payroll

Compliance & Documentation

• Manage I‑9 verification and retention for all new hires
• Monitor subcontractor compliance with client I‑9 requirements
• Maintain accurate and confidential employee files
• Manage required postings for all regional sites.

HR & Employee Support

• Process W‑4 updates, personnel change forms, address changes, transfers, and step increases
• Manage WRHR inbox inquiries and employee requests
• Coordinate contingent worker setup and assignment management with internal teams

• Ability to maintain strict confidentiality and ensure the security of sensitive employee information
• Proficient in software programs including Word, Excel, PowerPoint, and HRIS (iCIMS, UKG, JDE preferred)
• Strong written, verbal communication, time management, and attention to detail
• A valid driver's license
• Ability to lift at least 20 lbs

Qualifications

Educational Background:

• Bachelor’s degree in Human Resources Management, Business, or equivalent experience
• SHRM-CP preferred

Years of Relevant Experience:

• 2 - 4 years of progressive experience in Human resources or a business operations-related field
• Proven experience leading high-volume onboarding efforts involving 20 or more craft and professional hires per onboarding cycle, orientation session, or hiring wave, with responsibility for compliance, documentation, HRIS entry, and stakeholder communication.
• Experience supporting field-based, construction, utilities, industrial, manufacturing, or similarly fast-paced workforce environments preferred.
• Proven ability to manage multiple onboarding timelines while ensuring accuracy, compliance, and excellent customer service.

Wage Range:

• $25.19 - $37.79 hourly / DOE

Benefits:

• 401(k) Plan
• Employee Stock Purchase Plan
• Health, Dental, & Vision Insurance
• Voluntary Life Insurance
• Voluntary Short-Term & Long-Term Disability
• Paid Time Off

Henkels & McCoy West, LLC. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.