Human Resource Specialist

Swissport; Chicago (IL); On-site; USD 100,000 - 125,000; Full time

Job summary

A global leader in aviation services is seeking an experienced HR Specialist to support HR functions in Chicago. This full-time role involves managing employee relations, maintaining records, and assisting with onboarding processes. Candidates should have at least 1 year of HR experience, with aviation experience being a bonus. Proficiency in English and strong organizational skills are essential. The position offers competitive pay at $24.00/hr along with comprehensive benefits including health insurance and a 401(k) plan.

Benefits

401(k) with company match

Paid time off

Health insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Tuition reimbursement

Qualifications

• Minimum of 1 year of relevant HR experience, preferably in aviation.
• Experience with onboarding processes preferred.
• Ability to prioritize tasks in a dynamic work environment.

Responsibilities

• Manage and respond to daily HR emails promptly.
• Greet and assist employee walk-ins with a positive attitude.
• Oversee timely and accurate completion of the I-9 submission process.
• Maintain employee uniforms and support HR functions.
• Facilitate new hire processes including badging and fingerprinting.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Confidentiality handling

Proficiency in English

Education

High School diploma or equivalent

Tools

HRIS systems

Job description

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is simple - “To provide the aviation industry with consistent and tailor‑made solutions around the globe, for a better client experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The HR Specialist will support the Manager / Generalist, HR Business Partner in all HR functions in alignment with business objectives at the station level. This role will assist in the administrative/ coordination aspect of day-to-day activities associated with employee/ labor relations, performance management, staffing, turnover and retention, terminations, employee records, legal compliance, compensation, recognition and benefits administration. This role will support HR professionals by role modeling and demonstrating the company’s core values of people, professionalism and partnership as a way we conduct business and ourselves.

The expected pay rate is $24.00/hr.

Full‑time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Your activities

• Manage and respond to daily HR emails promptly and professionally
• Greet and assist employee walk‑ins with a positive and helpful attitude
• Oversee timely and accurate completion of the I‑9 submission process
• Enter and process HRIS form data, including changes in position, rate, status, and more
• Facilitate the badging, fingerprinting and customs process for new hires
• Maintain employee uniforms (order, administer, sort and sustain)
• Support general HR administrative functions as needed
• Other responsibilities as assigned

Your profile

• Minimum of 1 year of relevant HR experience, aviation experience a bonus!
• Experience with HRIS systems and onboarding processes preferred
• Proven ability to stay organized and prioritize tasks in a dynamic work environment
• Excellent attention to detail, especially in compliance‑related tasks
• Strong interpersonal skills and a professional attitude when interacting with employees and new hires
• Ability to handle sensitive information with confidentiality and discretion
• High School or equivalent diploma
• Proficiency in spoken and written English

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe in diversity, equal opportunity, and the power of our values to drive our success. We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!