Human Resource Officer - College of Applied Health Sciences

University of Illinois Chicago; Chicago (IL); Hybrid; USD 57,000 - 74,000; Full time

Job summary

University of Illinois Chicago is seeking a Human Resource Officer for the College of Applied Health Sciences in Chicago, IL. The role oversees daily HR services, recruitment, onboarding, payroll, and compliance for a hybrid workplace.

Salary is commensurate with experience, with comprehensive benefits and a Monday–Friday schedule. The position emphasizes collaboration with campus HR units, international services for visa processing, and adherence to state and university policies.

Qualifications

• Three years of HR-related experience or coursework.
• Experience maintaining HR records and reports.
• Familiarity with university HR policies, systems, and compliance requirements.

Responsibilities

• Oversees day-to-day HR services and transactions; ensures policy compliance.
• Coordinates full-cycle recruitment: job descriptions, postings, interviews, offers.
• Conducts onboarding meetings and exit interviews; ensures onboarding requirements are met.
• Handles payroll adjustments and leave balance management.
• Collaborates with Office of International Services on visa and immigration processes.
• Manages leave of absence processes (FMLA, personal leaves).
• Monitors employee compliance with HIPAA, Ethics, Title IX, ANCRA, etc.
• Maintains personnel records and file retention/disposition.
• Performs related duties and special projects as assigned.

Skills

HR operations

Recruitment coordination

Onboarding

Payroll coordination

Compliance

Records management

Leave management

Education

High school diploma or equivalent

Job description

Human Resource Officer - College of Applied Health Sciences

Hiring Department: Applied Health Sciences Admin

Location: Chicago, IL USA

FTE: 1

Work Schedule: Monday - Friday, 8:30AM - 4:30PM

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Salary Range (commensurate with experience): $57,000.00 - 74,000.00 / Annual Salary

About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

• Oversees, monitors and coordinates day-to-day HR services and transactions ensuring compliance with university policies, procedures, regulations, and standards of practice; processes all HR related transactions utilizing university systems, e.g. Banner, HR Front End, Cornerstone, JDXpert, ANA, BANNER, PARIS, Rehire Retiree, Salary Planner, I9 Tracker, etc.
• Confers with and assists hiring units with recruitment requests for all employee classes; coordinates and manages the full cycle of recruitment processes including, but not limited to, drafting job descriptions, advertisements, reviewing applicant qualifications, interview scheduling, reference checks, and extending offers; completes other supporting documents for reappointments, summer salary, and change in status' (i.e. FTE changes, Title/Employee Group changes, Salary Increases, etc.)
• Performs onboarding meetings with new hires and exit interviews with separating employees; ensures all departmental, campus, and unit new hire on-boarding requirements are met (mandatory clearances, orientations, compliance trainings, etc.) for all employee classes, e.g. faculty, academic professionals, civil service, post-doctoral associates, fellows, etc.
• Responsible for payroll functions such as payroll adjustments including overpayments, award payments, leave balance adjustments.
• Works in collaboration with the Office of International Services; coordinates visa and immigration processes in collaboration with the UIC Office of International Services (OIS) for international faculty, staff, graduate students and visiting scholars (eg. H1-B, J-1B-1 visitors and other employment based immigrant petitions)
• Acts as a GoTime liaison; records balance/accrual/usage in BANNER as appropriate; reviews, approves, and processes leave of absence requests (FMLA, Personal Leaves, etc); serves as a liaison and resource for all employee leaves of absence such as the Family Medical Leave Act (FMLA)
• Actively monitors employee compliance with state, university and department requirements including, but not limited to HIPAA, Ethics, Title IX, ANCRA etc,
• Completes record management functions including maintenance, retention, transfer, and disposition of personnel records and files to ensure compliance with regulatory guidelines.
• Perform other related duties and participate in special projects as assigned.

1. High school diploma or equivalent.
2. Any one or any combination totaling three (3) years (36 months) from the following categories:
   1. course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
   2. progressively more responsible work experience maintaining, monitoring, and/or processing human resource records and reports.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.