HSE Coordinator

CycloKinetics; Salt Lake City (UT); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

15 Days PTO

12 Paid Holidays

Medical Insurance

Vision Insurance

Health Savings Account (HSA)

Flexible Spending Account (FSA)

401(k) Savings Plan (including Roth)

Life Insurance

AD&D Insurance

Short-Term Disability (STD)

Long-Term Disability (LTD)

Employee Assistance Program (EAP)

ESOP

Bonus Potential

Job summary

CycloKinetics is seeking a highly organized Health, Safety, & Environmental (HSE) Coordinator to support HSE programs, regulatory documentation, and compliance activities. The role focuses on maintaining safety records, regulatory calendars, and documentation accuracy in an industrial setting.

You will assist the HSE Specialist with document control, compliance tracking, and reporting, including hazardous materials shipping documentation and regulatory filings.

Qualifications

• Associate degree in safety or related field with 3–5 years in doc management and HSE support.
• High school diploma with 8+ years in document control and safety programs.
• Familiarity with OSHA documentation and environmental compliance.
• Experience preparing hazardous materials documentation.
• Strong organization and attention to detail.
• Proficiency in Microsoft Office and related programs.

Responsibilities

• Follow HSE requirements and safe work practices in industrial environments.
• Assist with document control, regulatory documentation, and compliance tracking.
• Support hazardous materials shipping documentation and regulatory filings.
• Draft, edit, and standardize written materials for accuracy.
• Maintain controlled documents and training records.
• Coordinate with internal personnel to ensure shipping compliance.

Skills

Organizational skills

Attention to detail

Communication skills

Documentation management

Confidentiality handling

Safety culture

Education

Associate degree in safety/related field

High School Diploma or GED + 8 years experience

Tools

Microsoft Office

Document management systems

Job description

CycloKinetics, is advancing the next generation of high-performance propellants for aerospace and defense. Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance fuels and propellants across aviation, aerospace, and defense applications.

We are a team of engineers, scientists, and operators driven by performance, innovation, and national security impact focused on building scalable, domestic energy solutions that power the future of propulsion. CycloKinetics is based in Salt Lake City, Utah.

Job Summary:

CycloKinetics is seeking a highly organized, detail-oriented Health, Safety, & Environmental (HSE) Coordinator to support our HSE programs, regulatory documentation, and compliance related activities.

This position plays an important role in maintaining accurate safety and environmental records, supporting regulatory compliance, and ensuring that critical documentation is organized, current, and readily accessible.

Working closely with the HSE Specialist, this individual will assist with the administration of safety programs, document control processes, compliance tracking, and regulatory reporting requirements.

Additionally, this position will provide specialized support for the preparation, documentation, and regulatory compliance of hazardous materials and dangerous goods shipments. This responsibility is limited to regulated hazardous materials shipping activities and does not include oversight of general shipping, receiving, or logistics operations.

The ideal candidate enjoys working in a hands-on industrial environment, takes pride in accuracy and organization, and is comfortable managing multiple priorities while supporting the company's evolving operational needs.

Essential Functions & Responsibilities:

• Demonstrate a strong commitment to safety and consistently follow Health, Safety, and Environmental ( HSE ) requirements, laboratory procedures, and established work practices.
• Work independently and collaboratively under the direction of the Manager/Supervisor to accomplish assigned objectives .
• Abilit y to maintain confidentiality and handle sensitive company information appropriately.
• Perform job duties in a safety-regulated industrial environment where chemicals, process equipment, machinery, and other potential workplace hazards may be present.
• Safely handle and transport chemical substances in accordance with established procedures using appropriate Personal Protective Equipment (PPE) .
• Support the HSE Specialist in creating, maintaining, organizing, and improving HSE documentation, policies, procedures, forms, and internal records used for departmental programs and initiatives.
• Draft, edit, proofread, format, and standardize written materials for clarity, consistency, accuracy, and professional presentation.
• Identify opportunities to improve doc u m e n t processes, recordkeeping accuracy, and administrative efficiency.
• Maintain controlled documents, revision histories, sign-off sheets, inspection records, training records, and other HSE-related documentation.
• Assist with maintaining regulatory compliance calendars, doc u m e n t a t i o n schedules, and required reporting records.
• Support improvements to doc u m e n t management systems, compliance tracking tools, and departmental administrative processes.
• Perform regular checks of facility spaces, signage, safety equipment, and other assigned areas under the direction of the HSE Manager.
• Assist with implementation and tracking of corrective actions, safety observations, inspection findings, and other HSE follow-up items.
• Create, update, and maintain proper safety, identification, and informational signage throughout the facility.
• Serve as a trained and qualified resource responsible for preparing hazardous materials and dangerous goods shipment and ensuring all required regulatory doc u m e n t a t i o n is accurate , complete, and compliant with applicable regulations.
• Prepare, review, and maintain required hazardous materials shipping doc u m e n t a t i o n in accordance with applicable transportation regulations.
• Support proper classification, packaging, marking, labeling, and doc u m e n t a t i o n of hazardous materials shipments in accordance with applicable regulatory requirements.
• Prepare dangerous goods declarations, shipping papers, and other required regulatory doc u m e n t a t i o n .
• Coordinate with designated internal personnel to ensure hazardous materials shipments meet applicable transportation compliance requirements.
• Maintain accurate records of hazardous materials shipments and related regulatory doc u m e n t a t i o n .
• Identify and resolve doc u m e n t a t i o n discrepancies or compliance concerns associated with hazardous materials shipments.
• Maintain required hazardous materials, shipping training and qualifications, including applicable DOT, IATA, or IMDG requirements.
• Provide guidance to designated employees regarding established hazardous materials shipping procedures and doc u m e n t a t i o n requirements .
• Maintain accurate and complete records, test results, and data, in accordance with company guidelines on doc u m e n t , storage, and control .
• Participate in meetings and planning sessions and provide work updates or summaries as requested.
• Demonstrate effective communication, organization, doc u m e t a t i o n , and computer skills, including proficiency in Microsoft Suite and related programs .
• Limited travel may be required to support satellite facilities.
• Work is performed in a combination of an office, laboratory, pilot plant, manufacturing, and industrial environments.
• May climb stairs, ladders, platforms, or elevated structures when necessary and appropriately trained.
• May work around process equipment, piping, pressure systems, chemicals, gases, heated surfaces, rotating equipment, and machinery.
• This position requires working in an industrial facility where temperatures may fluctuate due to seasonal conditions and manufacturing operations.
• Performs additional duties as assigned.

Education & Experience Requirements:

• Associate degree in occupational safety, environmental science, business administration, or a technical degree preferred with 3 to 5 years of experience in doc u m e n t control, doc u m e n t a t i o n management, technical writing, Health, Safety, and Environmental support, administrative coordination, maintaining regulatory records, coordinating compliance doc u m e n t a t i o n , and supporting health and safety programs or related functions .
• In lieu of a degree , a minimum of a H igh School Diploma or GED with at least 8 years of experience in doc u m e n t control, doc u m e n t a t i o n management, technical writing, Health, Safety, and Environmental support, administrative coordination, maintaining regulatory records, coordinating compliance doc u m e n t a t i o n , and supporting health and safety programs or related functions .
• Familiarity with OSHA doc u m e n t a t i o n , safety training records, and environmental compliance requirements.
• Fam iliarity with regulatory doc u m e n t a t i o n requirements for the transportation of chemicals, laboratory materials, or industrial products.
• Experience with Safety Data Sheets (SDS), chemical inventories, or hazardous materials doc u m e n t a t i o n .
• DOT hazardous materials and/or IATA dangerous goods training , qualification , or certification preferred.
• Experience in an industrial, chemical, manufacturing, laboratory, or engineering environment.
• Experience preparing hazardous materials or dangerous goods shipping doc u m e n t a t i o n .
• Experience maintaining compliance doc u m e n t a t i o n , controlled records, and electronic doc u m e n t management systems preferred.
• Strong organization skills and exceptional attention to detail .
• Proficiency in Microsoft Office suite and other related programs .
• Prior experience successfully participating in work teams where personal accountability, attention to detail , collaboration, and results were required is essential.

Physical Demands

Physical requirements may include lifting and/or moving items weighing up to fifty (50) pounds, bending, standing, reaching, climbing, walking, and prolonged sitting may be required. Must have safe work habits and perform all duties in accordance with company safety policies. Personal protective equipment is provided by the company, and its use is mandatory.

Genera l

This position is based in Salt Lake City, Utah, with work performed on-site. CycloKinetics is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace. Employment is contingent upon successful completion of a background verification and drug screens.

CycloKinetics offers a competitive compensation and benefits package including:

• 15 Days of PTO
• 12 Paid Holidays
• Medical Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) Savings Plan (including Roth options)
• Basic Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Employee Assistance Program (EAP)
• ESOP
• Bonus Potential

EEO Statement

CycloKinetics is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds. All employment decisions at CycloKinetics are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran status, marital status, parental status, pregnancy, genetic information, or any other legally protected status.

We’re looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our organization!

FLSA Classification: Exempt

No outside recruiters, please. This position is being filled directly by our internal hiring team. We do not accept inquiries or candidate submissions from third-party recruiters or staffing agencies.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in CycloKinetics’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.