HS Supervisor – Aging & Nutrition (HHS)

Walworth County

Elkhorn (WI)

On-site

USD 70,000 - 100,000

Full time

18 hours ago

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Benefits offered by this job

Health insurance

Paid time off

Job summary

Walworth County is seeking a qualified administrator to oversee Older Americans Act programs, including Aging Services, Congregate Dining, Home-Delivered Meals, and health promotion services. You will supervise staff, develop policies, ensure compliance with state and federal mandates, and coordinate with partners and vendors.

The role requires a Bachelor's degree and multiple years of supervisory experience, with strong data reporting and program management skills.

Qualifications

Bachelorfers degree or equivalent; two or more years of experience in a human services related field.
Proven experience with food service principles and procedures, sanitation, and hygiene.
Two or more years of supervisory experience.
Knowledge of Trauma Informed Care and Health Equity principles is essential.

Responsibilities

Provide oversight of the senior dining program and related services.
Direct activities of aging services staff, establish standards of work performance and methods.
Prepare, present and monitor the annual budget for Aging Services and Nutrition programs.
Coordinate contract provisions with in-home service vendors, food vendors, supplies and facilities.
Coordinate the Aging and Nutrition Services unit data reporting and ensure accurate submission.
Coordinate and facilitate the Nutrition Program Advisory Council meetings.

Education

Bachelorfers degree or equivalent

Job description

Applications are being accepted from current County employees as well as members of the public.

An Equal Opportunity Employer

Position Summary

This position is responsible for ensuring Older Americans Act programs including Aging Services, Congregate Dining Program, Home-Delivered Meals, Health Promotion Services and state reporting are administered according to state and federal statutes. Responsibilities include problem-solving daily operational issues, assigning work duties and providing supervision, developing new or streamlined policies and procedures and meeting state mandates for quality control, timeliness and other state requirements.

SUPERVISION

This position directly supervises a full-time Nutrition Coordinator, Aging Services Case Manager, Administrative Assistant, part-time Nutrition Site Workers, and part-time delivery drivers by carrying out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

SCHEDULE

Division: Aging & Disability Resource Center

Days: Monday - Friday

Work Hours: 8:00 am to 4:30 pm

Hours Per Shift: 8

Shifts Per Pay Period: 10

Position FTE: 1.00

Essential Duties And Responsibilities

Provide oversight of the senior dining program, national family caregiver support program, supportive home care, Alzheimer family caregiver support program, respite care, case management and health promotion programs for older adults.
Direct activities of staff engaged in aging services, clerical, nutrition site/home delivered meals and health promotion programming, including the establishment of standards of work performance and methods of operation.
Receive and administer funds in compliance with all relevant provisions of federal and state laws or regulations.
Prepare, present and monitor the annual budget for the Aging Services and Nutrition programs.
Review and approve Aging and Nutrition program expenditures under the constraints of the budget.
Coordinate and administer contract provisions of in-home service vendors, food vendors, supplies, facilities and other aging, nutrition and health promotion related services in conjunction with the department contract process and county procurement process.
Provide leadership in the preparation, presentation, approval, facilitation and assure compliance of the three year County Aging Plan.
Search, apply, oversee and direct grant writing for new program initiatives.
Serve as liaison to ADRC Governing Board, Bureau of Aging and Disability Resources, department councils and community councils.
Collaborate and consult with community agencies to ensure there is adequate access to services that meet the needs of consumers.
Troubleshoot local data entry (as assigned by WI DHS) computer issues and coordinate State system updates and improvements.
Coordinate the Aging and Nutrition Services unit data reporting system and data submission to the State. Ensure accurate data is submitted.
Coordinate the completion of the monthly Aging & Disability Resource Center newsletter and distribute accordingly.
Answer questions and resolve policy and case system issues for line staff on a daily basis. This may involve working with the State to interpret and apply complicated policies correctly.
Research, track and analyze aging, nutrition and health promotion program data in order to provide information to management, county board and other interested parties. Gather information from reports including performance standards and demographic information as needed.
Implement new State and Federal programs and policies by educating and training staff.
Participate in county-wide prevention planning efforts.
Provide direction to staff that conduct Home Delivered Meal (HDM) participant assessments and reassessments and ensure compliance.
Track and monitor client data related to all aging program participants and nutrition site activity to ensure compliance with the budget.
Compile, organize and prepare statistical data for monthly, quarterly and annual reports.
Coordinate and facilitate the Nutrition Program Advisory Council (NPAC) meetings.
Facilitate meetings with meal delivery and other service providers.
Facilitate and coordinate nutrition site coordinator meetings and training.
Coordinate review of sanitation policies, procedures and menus with a registered dietitian or nutritionist.
Coordinate the development and provision of educational and supportive services at meal sites. Identify issues and implement remedial measures.
Keep abreast of State and Federal programs and policies, communicating this information to staff.
Assure compliance with federal, state and local mandates. Maintain program certifications.
Ensure compliance with financial, federal and state audits.
Complete quarterly program audits and submit reports to ADRC Manager.
Assist with the recruitment and training of volunteers for the nutrition and prevention programs.
Perform nutrition site coordinator and delivery driver duties when required.
Provide back-up coverage to department e-mail address.
Contribute to and participate in the strategic plan and long term goals of the agency.
Demonstrate a commitment to county safety and risk management efforts.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

Bachelor’s degree or formal preparation equivalent to a four-year program, and two or more years of prior experience in a human services related field. Proven experience with food service principles and procedures, sanitation, and hygiene. Two or more years of supervisory experience is required. Proven experience in ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals as well as ability to compute rate, ratio and percent and to draw and interpret bar graphs. Knowledge of Trauma Informed Care and Health Equity principles is essential.

Interactions and Communications

Provides specialized information and/or recommendations to others regarding a specific area of expertise. Ability to communicate effectively verbally and in written format.

Certificates, Licenses, Registrations

Valid driver's license.

Proof of minimum auto liability insurance coverage.

Food Service Sanitation Certificate (required within the first three months of hire).

Licensed dietitian (LD) or registered dietitian nutritionist (RDN) preferred.

Decision Making

This position has authority to make decisions that are consistent within policies and precedents; supervision and managerial direction is available as required or requested. These decisions directly impact performance in the job and/or work unit within the department and information is provided with additional research and observations which contributes to the decision making process.

Thinking and Problem Solving

In relation to established procedures, protocols and policies of the County, challenges in this position tend to be diverse, but are typically covered by precedent or established practice.

Tools & Equipment Used

Calculator
Personal Computer/Printer
Copy Machine
Telephone/Cell Phone
FAX Machine

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Selection Process

Formal Walworth County Electronic Application
Education & Experience Review
Verification of Driver's License
Oral Department Interview
Reference Check
Background Check
Post Offer Physical Exam
Drug Screen

Other Job Related Tests May Be Required.

WALWORTH COUNTY EMPLOYEE BENEFIT SUMMARY

I – Salaried Exempt Employees

BARGAINING UNIT:

Salaried Exempt Employees

DATE:

January 1, 2019

EMPLOYMENT STATUS:

All employees of Walworth County are at-will employees.

BASIS OF PAYMENT:

Salaried, FLSA Exempt. You are not eligible for overtime or compensatory time. You are required to account for all time absent from your regular work schedule.

SCHEDULED TIME OFF:

Accrued based on salary each pay period. All accrued scheduled time off hours are available for use, subject to approval of your supervisor. You accrue scheduled time off (pro-rated for part-time) equivalent to the following:

15 days per year after 1 year of Walworth County Service
20 days per year after 5 years of Walworth County Service
25 days per year after 15 years of Walworth County Service
may be considered for additional Scheduled Time Off (STO) based on continuous related experience per Ord. Sec. 15-515 (e)

PERSONAL TIME OFF:

Employees will receive 64 hours of personal time off as a lump sum at the beginning of each year (pro-rated for part-time and newly-hired employees). At the end of each calendar year, an employee may request to move remaining personal time off hours to the extended sick leave bank. If no request is made, any remaining hours shall be paid out on the employee's last pay date of the calendar year.

EXTENDED SICK LEAVE BANK:

Used for time off of work for more serious health conditions that require three or more consecutive days off or when on an approved leave of absence.

HOLIDAYS:

Ten paid holidays each year. As a part-time employee, you receive pro-rated holiday pay based on your positions budgeted FTE.

INSURANCE:

Employees hired into a .75 FTE or higher position are eligible for Health, Dental, Life, Vision Short-Term Disability and Long-Term Disability insurance benefits on the first of the month following 30 days of service provided you complete enrollment forms within 30 days of hire. Employees hired into a .50 FTE or higher position are eligible for all benefits listed below except Health insurance. Employees hired into a .49 FTE or less position are eligible to participate in Short-Term Disability only.

Health Insurance:

You can choose Tier 1 or Tier 2. Tier 1 is a standard co-pay plan. Tier 2 is a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). The County will contribute an amount approved by the County Board, payable as a lump sum to your HSA for Tier 2. You may also elect to contribute to your HSA up to the IRS maximum. You may elect either family or single coverage. The monthly premium will be split between the County and the employee.

Dental Insurance:

You may elect either family or single coverage. The county shall pay 100% (single or family) of the premium for a full-time and 50% (single or family) of the premium for a part-time employee enrolled in dental insurance.

Life Insurance:

The County provides you with term life insurance in an amount equal to $50,000. You have the option of purchasing additional coverage for yourself, spouse, and/or dependent children.

Short-Term Disability Insurance:

The County provides you with Short-Term Disability Insurance with premiums paid by the employer.

LTD Insurance:

The County provides you with Long-Term Disability Insurance. The monthly premium is 0.83% of your insured monthly wages. The County shall pay 67% of the premium & the employee shall pay 33% of the premium.

Vison Insurance:

You may elect to participate in Vision insurance. The employee electing coverage shall pay 100% (single or family) of the premium for vision insurance.

WISCONSIN RETIREMENT:

You are covered under the Wisconsin Retirement System if you are expected to work a minimum of 1200 hours per year for a period of one year or more. The WRS provides you with separation, disability or retirement benefits upon termination. The payment is split between the county and employee, as prescribed by state law. Employees expected to work less than 1200 hours per year will not receive this benefit.

EDUCATIONAL ASSISTANCE:

After completing 6 months of employment, you are eligible to participate in the Educational Assistance Program and receive partial reimbursement for tuition upon completion of approved courses.

TAX-SHELTERED BENEFITS:

You may elect to participate in the following tax-sheltered benefits:

Deferred Compensation (S457 plan)
Medical Spending Account (S125 plan)
Dependent Care Plan (S125 plan)
Health Savings Account (S223 plan)

WORKERS COMPENSATION:

You are covered by Workers Compensation for any illness or injury arising out of your employment. Medical expenses and compensation for lost time are paid from the workers' compensation plan. In addition, the County will supplement the workers' compensation lost-time payment for up to 1 year, making you whole on a "net-check" basis.

DIRECT DEPOSIT:

You are required to participate in direct deposit of your paycheck to a banking institution of your choice.

EMPLOYEE ASSISTANCE PROGRAM:

You and your family are encouraged to use the Employee Assistance Program for help in addressing confidential family and financial matters. EAP services are provided through Curalinc. Please call 888-881-5462 for help.

BEREAVEMENT LEAVE:

You will receive pay for up to 3 days for the purpose of bereavement over the death of your spouse, child, step-child, parent, step-parent, brother, sister, grandparent, grandchild, mother-in-law, father-in-law, or other member of the immediate household (excluding renters).

You will receive up to 1 day of pay for the death of your brother-in-law, sister-in-law, son-in-law, daughter-in-law, aunt, uncle, niece or nephew.

JURY DUTY:

Your regular wages will be made-whole for any time you are required to serve on jury duty.

MILITARY LEAVE:

Your regular wages will be made-whole for up to two weeks for you to meet your annual two-week reserve duty obligation. Extended military leaves are provided in accordance with state and federal laws.

LEAVE OF ABSENCE:

You are required to request a leave of absence in writing and a minimum of 15 calendar days prior to your expected absence. All leaves are subject to approval of the Human Resources Department and are at the discretion of the County's representative, except as otherwise required by law. Under emergency situations, the leave papers must be submitted within 5 days after the absence begins. Periods of absence less than 5 days may be approved by your department head.

Note:

This Summary provides only a brief outline of your benefits. All benefit terms and conditions are subject to the specific provisions of plan documents, policies, and/or legal rules and regulations. These benefits are subject to change from time to time by action of the County Board and/or Human Resources Committee.

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