HS - ON-CALL FAMILY SERVICES SITE COORDINATOR

Colonial Group; Lincoln City (OR); On-site; USD 34,000 - 52,000; Part time

Job summary

Colonial Group is seeking an on-call administrative assistant to float among Newport, Toledo, and Lincoln City Head Start sites. The role requires initiative and independent judgment to establish routines and procedures.

The position supports site administration, maintains staff schedules, and coordinates various administrative processes while ensuring professional interaction with staff and the public. Flexibility and reliability are essential.

Qualifications

• Excellent written/verbal communication and proficiency with MS Office Suite.
• Knowledge of modern office practices and procedures.
• Must be able to obtain Food Handlers card, First Aid, CPR certification, Criminal History Registry, and Health verification.

Responsibilities

• Serves as principal administrative support for the site.
• Oversees/reports site safety and maintenance needs.
• Responsible for the maintenance of staff schedules.
• Coordinates and oversees a variety of administrative processes.
• Prepares correspondence, reports and other materials.
• Receives, sorts, analyzes and summarizes material for the preparation of reports; maintains department records.
• Processes routine matters independently and recommends/implements office procedures.
• Provides technical assistance in accordance with defined program guidelines.
• Maintains regular job attendance and adherence to working hours.
• Performs other duties as assigned.

Skills

Communication skills

Attention to detail

Education

High School diploma or equivalent

Tools

MS Office Suite

Job description

This on-call position will float between all three Head Start sites as needed: Newport, Toledo, and Lincoln City.

SUPERVISION RECEIVED:

Reports to and works under the general supervision of Program Director who assigns duties and reviews work for effectiveness according to established work standards.

SUPERVISION EXERCISED:

This is a non-supervisory position. Lead work/coordination of the work of others is not a typical function assigned to this position.

POSITION SUMMARY:

Responsible for a variety of complex administrative duties. Initiative and independent judgment are required to establish routines and procedures.

ESSENTIAL FUNCTIONS/ DUTIES & RESPONSIBILITIES

The duties listed are intended only as illustrative examples of the various types of work that may be performed by individuals in this classification. Any of the following duties may be performed. These examples are not necessarily performed by all incumbents and do not include all specific essential functions and responsibilities the incumbent may be expected to perform.

• Serves as principal administrative support for the site.
• Oversees/reports site safety and maintenance needs.
• Responsible for the maintenance of staff schedules.
• Coordinates and oversees a variety of administrative processes.
• Prepares correspondence, reports and other materials.
• Receives, sorts, analyzes and summarizes material for the preparation of reports; maintains department records.
• Processes routine matters independently and recommends/implements office procedures.
• Provides technical assistance in accordance with defined program guidelines.
• Consistently maintains a professional and courteous manner and an ability to work effectively and harmoniously with other employees and the general public.
• Maintains regular job attendance and adherence to working hours.
• Performs other duties as assigned.

MINIMUM REQUIRED QUALIFICATIONS:

EDUCATION AND EXPERIENCE:

High School diploma or equivalent plus one year (three years preferred) responsible administrative experience and additional specialized business courses or any equivalent combination of experience and training that provides the required knowledge, skills and abilities.

KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent written/verbal communication, advanced computer skills and proficiency with MS Office Suite.Knowledge of modern office practices and procedures.Ability to learn assigned tasks rapidly, adhere to prescribed routines and established departmental policies. Must be able to obtain Food Handlers card, First Aid, CPR certification, Criminal History Registry, and Health verification.

Special requirements:

Must possess and maintain a valid Oregon driver’s license, Food Handlers certification, First Aid and CPR certification, and health verification. Employment subject to Head Start Policy Council and enrollment in Oregon Child Care Division Central Background Registry. Must pass a criminal history background investigation; however a conviction of a crime may not necessarily disqualify an individual from this classification.

WORK ENVIRONMENT/ WORKING CONDITIONS/ PHYSICAL DEMANDS

The work environment and working conditions described here are representative of those that are typical of the job and must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Typically exposed to office noises and interruptions such as printers, phones, and students. Ability to manage physically active children ages 3 – 5, within weight range of up to 50 pounds, including restraining, guiding, pursuing, withstanding sudden movement. Ability to bend, stoop and lift or move frequently.