HRIS Specialist - Operations & Service Delivery

Orrick Herrington & Suttcliffe; Wheeling (WV); On-site; USD 52,000 - 66,000; Full time

Job summary

Orrick seeks an HRIS Specialist to manage HRIS processes, maintain employee records, and support data integrity across PeopleSoft and UKGPro. You will handle transactions, imports, and system workflows while coordinating with payroll, benefits, IT, and HR partners.

The role requires HR-focused education and experience, strong data skills, and the ability to train users on PeopleSoft and related systems within a hybrid onsite environment.

Qualifications

• HR oriented Bachelor's Degree or equivalent experience.
• Two or more years in HR dept., preferably in a professional services organization.
• One+ years supporting HR/HRIS help desk or queue.
• Advanced working knowledge of MS Office (Excel/Word).
• Experience configuring PeopleSoft or similar HRIS; query/reporting skills preferred.

Responsibilities

• Process Employee Action Notices, Separation Notices and other HRIS documents.
• Oversee HRIS mailbox and first-line support; escalate requests as needed.
• Provide HRIS administration for ServiceNow requests and name/address changes.
• Monitor feeds to/from PeopleSoft and correct transactions as needed.
• Maintain employee data in PeopleSoft; coordinate changes with payroll and benefits.
• Run/Support imports for PeopleSoft and UKGPro; troubleshoot errors.
• Maintain organizational/position data in PeopleSoft tables.

Skills

HRIS support

MS Excel

Data privacy

Data analysis

Attention to detail

Education

HR Bachelor's Degree

Tools

PeopleSoft

UKGPro

ServiceNow

Job description

Overview

Orrick currently has an excellent opportunity for an HRIS Specialist, based in any of our U.S. offices.

Responsibilities

• Process Employee Action Notices, Employee Separation Notices and other transaction documents. Review the inbound documents for accuracy and completeness in consideration of Orrick policies and regulatory compliance. Advise people originating the forms to correct data and add missing information and interpret appropriate PeopleSoft coding.
• Oversee the HRIS mailbox and first‑line support – prioritizing and escalating requests for HRIS timely responsiveness and completion.
• Provide HRIS administration for ServiceNow requests including name and address changes.
• Monitor feeds to/from PeopleSoft for accuracy, correcting transactions as necessary.
• Maintain employee data in the PeopleSoft HRIS database. Coordinate status changes with the payroll and benefits departments, IT and other stakeholders.
• Run and support PeopleSoft and UKGPro imports, troubleshooting import errors.
• Maintain organizational and position‑related data in the PeopleSoft set‑up tables.
• Produce queries and reports for validating the accuracy of data and support the daily audit.
• Support talent management systems assessments and implementations, collecting and documenting requirements details, participating in user acceptance testing, and configuring set‑up tables.
• Update and improve forms and processes for data collection, creating/updating instructions and leveraging technology for operational effectiveness.
• Design, document, and test system workflows in ServiceNow HR modules and UKGPro and support implementation.
• Work to ensure compliance with Orrick's data standards for our PeopleSoft system. Train new PeopleSoft users in both how to use the online system and how to process various transactions.
• Onsite/Remote hybrid regular attendance, and punctuality.
• Other duties and responsibilities as assigned.

Qualifications

• HR oriented Bachelor's Degree or equivalent experience.
• Two or more years demonstrated experience in a HR department, preferably in a professional services organization. Good knowledge of HR business procedures and employee information requirements.
• One or more years supporting an HR or HRIS request queue or help desk.
• Advanced working knowledge required MS Office Suite (i.e., Excel and Word).
• Working knowledge including configuration of PeopleSoft or similar HRIS systems required. Query / reporting skills preferred.
• Capable of both good teamwork and independent problem solving. Must be self‑sufficient when needed.
• Able to maintain complete confidentiality and discretion.
• Excellent customer focus, along with strong verbal and written communication skills required.
• Must have strong attention to detail and be highly accurate.
• Ability to multi‑task and organize information required.

Compensation and Benefits

The expected salary range for this position is:

• New York City, Silicon Valley, and San Francisco $59,000 - $76,000
• Washington DC, Los Angeles, Orange County, Santa Monica, Sacramento, Boston, and Seattle $55,000 - $72,000
• All Other US Locations $52,000 - $66,000

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job‑related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography. Other compensation may include an annual discretionary merit bonus, which would be determined by Firm and individual performance.

We offer a full range of elective health benefits including medical, dental, vision and life; robust mental well‑being programs; child, family, elder, and pet care benefits; short‑ and long‑term disability and industry leading parental leave benefits, health savings account contributions, flexible spending accounts, and a 401K program. This role will receive compensated time off through our Paid Time Off program and paid holidays.

We are an Equal Opportunity Employer.

Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.

Qualified applicants with criminal histories will be considered for the position in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.