HRIS Specialist

Kutak Rock; Irvine (CA); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, Dep.

Flexible Spending Plan

Health Savings Account

Profit-Sharing and 401(k)

Discretionary bonuses

Paid holidays

Paid vacation & sick leave

Parental leave & fertility coverage

Adoption and surrogacy assistance

Employee Assistance Program

Commuting Benefits

Tuition Reimbursement

Employee Referral Program

Job summary

Kutak Rock seeks a detail-oriented HRIS Specialist to manage and optimize our HRIS, ensuring data integrity, system reliability, and compliance across the firm. You will bridge HR and IT, supporting data-driven decisions while safeguarding confidential employee information.

This full-time, hybrid role may be based in Irvine, CA or other firm offices, offering opportunities to lead automation, reporting, and system upgrades in a collaborative environment.

Qualifications

• Deep understanding of HR processes, payroll, and benefits data security.
• Strong analytical, problem-solving, and technical skills.
• Excellent confidentiality and precision in handling employee information.

Responsibilities

• Identify automation opportunities in HR processes; build Forms/Excel sheets and Power Automate workflows for notifications and routing.
• Generate standard and ad hoc reports, dashboards, and analyses (headcount, turnover, compensation) for HR and stakeholders.
• Provide training and technical support to HR staff and managers on HRIS functionality.
• Ensure accuracy, integrity, and security of all employee data (personal, payroll, benefits, timekeeping).
• Serve as primary liaison between HR, IT, and vendors for system issues and enhancements.
• Lead system upgrades, new modules, and integrations with firm software with project planning and vendor management.
• Maintain HRIS tools including ADP Workforce Now, viRecruit, Awardco, and EMPForce; manage data security and updates.
• Perform ongoing maintenance; configure onboarding/offboarding workflows; troubleshoot issues with vendors.
• Ensure HRIS practices comply with data privacy regulations and firm policies.

Skills

HR data security

Analytical skills

Attention to detail

Education

Bachelor's degree in HR/IT

2+ years HRIS experience

Tools

ADP Workforce Now

viRecruit

Awardco

EMPForce

Job description

Base pay range

This range is provided by Kutak Rock. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$65,000.00/yr - $95,000.00/yr

Job Summary

Kutak Rock seeks a detail-oriented and technically proficient HRIS Specialist to manage and optimize our Human Resources Information System (HRIS), ensuring data integrity, system functionality, and compliance within our firm. This role acts as a key liaison between HR and IT, supporting efficient HR operations, data-driven decisions, and confidential employee information management. This position is ideal for the detailed oriented human resource professional that enjoys project management and creative problem solving while working in a collaborative and collegial environment.

This full-time, hybrid position may work out of one of the following Firm offices: Atlanta, GA; Columbus, OH; Denver, CO; Fayetteville, AR; Irvine, CA; Little Rock, AR; Los Angeles, CA; Kansas City, MO; Minneapolis, MN; Omaha, NE; Philadelphia, PA; Richmond, VA; Scottsdale, AZ; Spokane, WA; Springfield, MO; Tallahassee, FL; or Washington, D.C.

Responsibilities

• Identify opportunities to automate and improve HR processes; build Microsoft Forms/Excel Spreadsheets and create Power Automate workflows for notifications/routing; respond to verification of employment requests
• Generate standard and ad hoc reports, dashboards, and analyses (e.g., headcount, turnover, compensation); provide ad hoc reporting to HR and internal stakeholders
• Provide comprehensive training and technical support to HR staff, managers, and other end-users on system functionalities
• Ensure accuracy, integrity, and security of all employee data, including personal, payroll, benefits, and timekeeping information
• Serve as primary contact between HR, IT, and external vendors for system-related issues and enhancements
• Lead system upgrades, new module implementations, and system integrations with other firm software, including project planning, stakeholder communications, and vendor management
• Administer, maintain, and optimize HR systems including the firm’s primary HRIS (ADP Workforce Now), Applicant Tracking System (viRecruit), Rewards/Recognition (Awardco), and Onboarding/Offboarding system (EMPForce), covering data entry, security, and updates
• Perform ongoing maintenance; configure onboarding/offboarding workflows/templates; troubleshoot user/configuration issues; and coordinate resolutions with vendors
• Ensure HRIS practices comply with data privacy regulations, data security protocols, and firm policies

QUALIFICATIONS: Skills and Abilities

• Strong understanding of HR processes, payroll, benefits, and data security
• Excellent analytical, problem-solving, and technical skills
• Exceptional attention to detail and commitment to confidentiality

QUALIFICATIONS: Education and Experience

• Bachelor's degree in HR, IT, or related field
• 2+ years’ experience in managing and/or configuring HRIS platforms, hands on experience with ADP, Workday, or Oracle preferred
• Experience in a professional services or law firm environment highly preferred

Position Information

Status: Non-Exempt

Salary Range: $65,000-$95,000 per year, commensurate with education and experience

Work Arrangement: Hybrid 3:2 , This position may work in one of the following offices: Atlanta, GA; Columbus, OH; Denver, CO; Fayetteville, AR; Irvine, CA; Little Rock, AR; Los Angeles, CA; Kansas City, MO; Minneapolis, MN; Omaha, NE; Philadelphia, PA; Richmond, VA; Scottsdale, AZ; Spokane, WA; Springfield, MO; Tallahassee, FL; or Washington, D.C.

• Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance.
• Flexible Spending Plan.
• Health Savings Account.
• Profit-Sharing and 401(k) Retirement benefits.
• Discretionary bonuses.
• Nine Paid Holidays per calendar year.
• 1 hour of paid vacation leave accrued for every 16 hours worked.
• 1 hours of paid sick leave accrued for every 30 hours worked.
• Paid parental leave.
• Fertility coverage assistance.
• Adoption and surrogacy financial assistance.
• Bereavement, jury duty, military leave.
• Employee Assistance Program.
• Back-Up Care.
• Domestic Partner Benefits.
• Commuting Benefits.
• Tuition Reimbursement.
• Employee Referral Program.
• Some of the foregoing benefits include Employer/Employee cost sharing.

Additional Information

Any offer of employment is contingent upon the successful completion of a background check. Consideration of any background check will be an individualized assessment based on the applicant or employee’s specific record and the duties and requirements of the specific job.

California Applicants: Qualified applicants with criminal histories will be considered for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).

About The Firm

Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 21 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.

We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement, and loyalty of our people.