HRIS/Payroll Specialist II

Community Credit Union of Florida; Florida; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work arrangement

Drug-free workplace

Job summary

Community Credit Union of Florida is seeking an HRIS/Payroll Specialist to administer HRIS, payroll, and benefits while ensuring data accuracy, security, and compliance. This role partners with HR Business Partners, managers, payroll vendors, and benefit providers to deliver efficient HR operations and an exceptional team member experience.

You will maintain records, run reports, support year-end activities, and help with audits, open enrollment, and regulatory filings.

Qualifications

• Experience administering HRIS platforms with accuracy, integrity and security.
• Payroll processing and benefits administration coordination.
• Compliance with federal, state, and local regulations and reporting requirements.
• Ability to create and analyze HR reports and dashboards for decision making.

Responsibilities

• Administer and maintain the HRIS platform, ensuring data accuracy, integrity, and security.
• Process payroll accurately and timely in accordance with company policies and regulatory requirements.
• Administer benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.
• Support internal and external audits by providing accurate records and documentation and ensure regulatory compliance.

Skills

HRIS Administration

Payroll Administration

Benefits Administration

Compliance & Reporting

Data privacy & security

Job description

The primary purpose of this position is to assist Community Credit Union of Florida in living out our Mission, "Always improve the financial well-being of our members and make a positive difference in our community," by delivering outstanding service to both internal and external members.

The HRIS/Payroll Specialist is responsible for the administration, maintenance, and optimization of the organization's Human Resources Information System (HRIS), payroll processing, and benefits administration. This role ensures the accuracy, integrity, and security of team member data, payroll records, and benefit plans while supporting compliance with applicable laws and regulations.

Serving as the organization's benefits subject matter expert, the HRIS/Payroll Specialist partners with HR Business Partners, managers, payroll vendors, and benefit providers to deliver efficient HR operations and an exceptional team member experience.

Community Credit Union of Florida is an Equal Opportunity Employer (EEO) and supports a drug-free workplace.

ESSENTIAL DUTIES

• HRIS Administration
  • Administer and maintain the HRIS platform, ensuring data accuracy, integrity, and security.
  • Manage team member records, organizational data, and system configurations.
  • Prepare and process new hire, personnel changes, and separation documentation as required and provide the necessary information to the appropriate parties.
  • Create, maintain, and analyze HR reports and dashboards to support business decision-making.
  • Audit data regularly to identify and correct discrepancies.
  • Troubleshoot system issues and coordinate resolutions with internal stakeholders and vendors.
  • Manage user access, security permissions, and system workflows.
  • Support system upgrades, testing, implementations, and process improvements.
  • Develop and maintain HRIS procedures and documentation.
• Payroll Administration
  • Process payroll accurately and timely in accordance with company policies and regulatory requirements.
  • Maintain payroll data, including earnings, deductions, tax withholdings, direct deposits, and other payroll transactions.
  • Review and reconcile payroll reports to ensure accuracy.
  • Prepare and submit payroll tax filings and related reporting.
  • Investigate and resolve payroll discrepancies and team member inquiries.
  • Ensure compliance with federal, state, and local wage and hour regulations.
  • Support year-end payroll activities, including W-2 processing and audits.
• Benefits Administration
  • Serve as the primary HR benefits subject matter expert.
  • Administer benefit programs including medical, dental, vision, life insurance, disability, retirement plans, and wellness programs.
  • Manage benefit enrollments, qualifying life events, and annual open enrollment activities.
  • Maintain benefit plan configurations and deduction structures within HRIS and payroll systems.
  • Oversee carrier file feeds, electronic data interfaces, and eligibility reporting.
  • Reconcile benefit invoices and ensure accurate billing and deductions.
  • Manage relationships with benefit carriers, brokers, and external vendors.
  • Support benefits compliance requirements, including reporting, filings, and audits.
• Compliance & Reporting
  • Support internal and external audits by providing accurate records and documentation.
  • Ensure compliance with applicable employment, payroll, tax, and benefits regulations.
  • Maintain confidentiality of team member and organizational information.
  • Assist with regulatory reporting and data requests. (Federal and state reports, including ACA Filings and EEOC reporting, and assists with affirmative Action Plan data, 5500 data, and Workers' Compensation documents).
  • Recommend and implement process improvements to enhance operational effectiveness and reduce risk.
• Other
  • Assists in attaining established departmental goals and adheres to all credit union standard operating policies and procedures, as well as state and federal regulations and guidelines.
  • Assists in conducting new team member orientations as necessary
  • Follows policies and procedures related to the Bank Secrecy Act (BSA), Anti-Money Laundering (AML), Customer Identification Program (CIP), and Customer Due Diligence (CDD) daily to ensure compliance with current regulations.
  • Performs other related duties and works on special projects as assigned.

ENVIRONMENT AND PHYSICAL ACTIVITY

The environment for this position is an open, non-confined office-type setting that is clean and comfortable where the incumbent is free to move about at will. It may include some minor annoyances such as noise, odors, and drafts. After an introductory period, this role is eligible for hybrid work in accordance with our Flexible Work Arrangements Policy.

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essenti