HR Systems Coordinator

Get Virtual Assistant Jobs; Franklin (TN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Holiday pay

PTO

Medical insurance

Dental insurance

Vision insurance

Work-Life balance

Job summary

Fast Pace Health seeks an experienced HR Systems Coordinator to administer iCIMS and maintain HRIS data integrity, delivering training to recruiters and managers. The role focuses on configuring workflows, dashboards, and reports to optimize recruiting performance and ensure compliance.

The ideal candidate will have 3+ years in HRIS/payroll and a relevant degree, contributing to a collaborative People and Culture team in a fast-paced healthcare environment.

Qualifications

• Associates or Bachelor’s in HR, IT, or related field preferred.
• At least 3 years HRIS or payroll experience (field).
• Experience with HR systems and recruitment tools.

Responsibilities

• Administer and maintain iCIMS and align with business needs.
• Configure workflows, templates, and permissions in iCIMS.
• Provide training and support for recruiters and hiring managers.
• Develop dashboards and reports to track recruiting performance.
• Lead data integrity audits and compliance for HRIS.

Skills

HR systems

Training delivery

Data integrity

Education

Associate degree

Bachelor’s degree

Tools

iCIMS

Job description

Overview

Fast Pace Health strives to provide a best in class patient experience in every interaction. We are seeking a highly-skilled, experienced HR Systems Coordinator to join our growing team. Our ideal candidate will be deeply committed to nurturing our Fast Pace mission of teamwork, communication, empowerment and quality care in a friendly and encouraging environment.

Fast Pace Health aims to push for a new vision of healthcare in rural communities that will consist of an array of different services.We are changing the delivery of healthcare in these rural areas by integrating excellent patient care, education, accessibility, and community service, in a way that puts the patient’s needs first and improves the health status of our communities.

Why Choose Fast Pace Health?

Fast Pace Health is a growing company! You will have the support and mentoring you need to become the best People and Culture Coordinator you can be! We will help you grow your professional goals, and can offer you a rewarding career path. We work as a dynamic team to surpass our business goals by ensuring our patients receive the best care possible in a positive environment.

We offer competitive compensation and benefits such as holiday pay, PTO, medical, dental, vision and Work-Life balance, to name a few.

As a Fast Pace Health employee you will have the opportunity to participate in community events and outreach programs. This includes, but is not limited to, seasonal parades, book drives, festivals, trunk or treating, fun runs, and more. We dress up for holidays and celebrate with pot lucks. At Fast Pace, our community is our family, and we are a family first community.

Responsibilities

Essential Functions

PRIMARY

1. 1. Administer and maintain iCIMS, ensuring alignment with business needs.
2. 2. Configure workflows, templates, and permissions within iCIMS.
3. 3. Provide training and support for recruiters and hiring managers.
4. 4. Develop dashboards and reports to track recruiting performance.
5. 5. Assist with recruitment marketing reports and job template management.
6. 6. Act as the first line help desk for iCIMS related issues.
7. 7. Maintain up-to-date standard operating procedures (SOPs) and user guides related to the ATS and other recruitment systems
8. 8. Develop and deliver training for HR, Management, and Employees on iCIMS as needed.
9. 9. Generate and analyze reports for HR, finance, and leadership teams.
10. 10. Continuously evaluate, configure, and optimize system functionality to support business needs.
11. 11. Identify opportunities to automate recruiting and onboarding processes within iCIMS
12. 12. Support the implementation and testing of system updates.
13. 13. Conduct regular audits of the system for accuracy and compliance.
14. 14. Identify data integrity issues within the ATS; lead cleanup projects as needed.
15. 15. Ensure compliance with internal policies and external regulations.
16. 16. Act as the primary liaison with IT and system vendors to troubleshoot issues.
17. 17. Support the onboarding process by verifying documentation and data entry.
18. 18. Manage system escalations and resolve user-related technical issues.
19. 19. Maintain confidential information
20. 20. Responsible for learning the aspects of compliance in the company by completing all mandatory compliance training
21. 21. The ability to build and maintain confidence and credibility with all employees.
22. 22. The ability to maintain friendly, cordial relations with all clients and employees; maintain a positive work atmosphere by acting and communicating in a manner that results in a positive work relationship with customers, coworkers and managers.
23. 23. The ability to perform the physical, use of senses, cognitive, and environmental functions of the position, as specified on the physical demands.
24. 24. Ability to comply with Company standards of operations.
25. 25. Ability to adhere to the Core Values of the Company, of teamwork, communication, empowerment, quality of care, and friendliness.

SECONDARY

1. 1. Maintain HRIS data integrity through audits as directed
2. 2. Assist in maintenance of HRIS System
3. 3. Assist Benefit Team as needed
4. 4. Create reports as needed with different data sets; i.e. TA Bonuses

Qualifications

Education: Associates degree or Bachelor’s degree in HR, Business Administration, IT, or related field preferred.

AND

Experience: At least 3 years of human resources/HRIS or payroll experience (field)

Or

Bachelor’s degree.

Experience Requirements and Preferences

Education: Associates degree or Bachelor’s degree in HR, Business Administration, IT, or related field preferred.

AND

Experience: At least 3 years of human resources/HRIS or payroll experience (field)

Or

Bachelor’s degree.

Education Requirements

Bachelors Degree (Preferred)

License Requirements

No License Required

Compliance

Fast Pace Health is committed to the principle of equal employment and creating an inclusive environment for the benefit of our employees, our patients, and our communities. We are an equal opportunity employer and welcome job applications from qualified individuals without regard to race, creed, color, ancestry, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, veteran status, marital status, parental status, genetic information or any other legally protected characteristics or conduct.

Please refer to the links below for information regarding your rights under certain federal laws:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/f…pdf

https://www.dol.gov/whd/regs/compliance/posters/eppac.pdf

Mississippi Residents Only:

In Mississippi, Fast Pace requires pre-employment/drug/alcohol testing as a condition of employment. The law requires that Fast Pace notify applicants, in writing, upon application and prior to the collection of the specimen for drug and alcohol test, that they may be tested for “the presence of drugs [or alcohol] in their metabolites.” Miss. Code. Ann. § 71-7-3(5).

Applicants are limited to individuals from states, excluding the following: California, Colorado, Hawaii, Illinois, New Jersey, New York, Rhode Island, Washington, and the District of Columbia.