HR Specialist (Public Records) - 20276401

Human Resources; Lakewood (WA); Híbrido; USD 60.000 - 85.000; Jornada completa

Descripción de la vacante

Clover Park School District is seeking an HR Specialist (Public Records) to manage PRA requests, subpoenas, and records retention with strict confidentiality. The role also oversees workers’ compensation claims and return-to-work programs, plus leave administration including FMLA, PFML, and ADA accommodations.

The hybrid position requires strong compliance knowledge, excellent communication, and collaboration with payroll and school-site teams to ensure accurate records and timely benefits

Formación

• Education/experience requirements: BS/BA in HR or related field or AA plus experience or HS diploma with 5 years in HR fields.
• Knowledge of confidentiality laws, records handling and compliance.
• Ability to use MS Office and database programs; maintain documentation.

Responsabilidades

• Coordinate PRA compliance and legal requests; manage records lifecycle and redactions.
• Oversee workers’ compensation claims and return-to-work programs; liaise with third-party adjusters.
• Administer FMLA, PFML and ADA accommodations; handle leave tracking and payroll coordination.

Conocimientos

Confidentiality

Oral & written communication

Microsoft Office

Discretion

Multitasking

Educación

BS/BA in HR or related field

AA in related field

High school diploma with 5 years experience

Herramientas

Public records management systems

Records retention software

Descripción del empleo

HR Specialist (Public Records) - 20276401

Starting Date: Immediately

Job Description

First consideration: October 26, 2026

*Shift- 7:30 AM - 4:30 PM

IDENTIFYING INFORMATION

A:

Job Title:

B:

Human Resources Specialist (Public Records, Worker's Compensation)

Non-Represented A

C:

Reports to:

D:

Working Title

HR Specialist

SUMMARY OF ASSIGNMENT

Under general direction, this hybrid position provides specialized technical, administrative, and compliance support across three core operational areas:

• Public Records & Legal Requests: Coordinates district compliance with the Washington Public Records Act (PRA), records retention schedules, and processing subpoenas/legal requests.
• Workers' Compensation & Safety Compliance: Managing district-wide workers' compensation claims, return-to-work programs, third-party administrator liaison functions.
• Leave Administration & Accommodations: May assist with administering Family and Medical Leave Act (FMLA), Washington Paid Family & Medical Leave (PFML) and Americans with Disabilities Act (ADA) interactive accommodations.

All duties require the handling of sensitive, legally protected, and highly confidential employee, student, and district records.

ESSENTIAL FUNCTIONS

Public Records & Legal Coordination

• Coordinate district-wide compliance with state and federal laws, regulations, and mandates related to the Washington Public Records Act (PRA) and public records retention schedules.
• Manage the full lifecycle of public records requests: establish tracking timelines, meet statutory deadlines, liaise with requesters, coordinate with district departments and school sites to gather responsive records, and perform detailed redactions under statutory exemptions.
• Review, analyze, and process subpoenas and legal discovery requests served on the district; obtain and redact responsive files.
• Develop, organize, and maintain electronic and physical filing systems to ensure district-wide system integration and compliance with records retention schedules.
• Attend trainings, conferences, and meetings to stay current on public records case law, exemptions, and emerging disclosure technologies.

Workers’ Compensation & Compliance Services

• Oversee district workers’ compensation claims in an efficient, and cost-effective manner, ensuring injured workers receive timely benefit information, medical treatment guidance, and district support.
• Serve as the primary district liaison to the Puget Sound Workers’ Compensation Trust (PSWCT), third-party adjusters, medical providers, and internal safety committees.
• Administer the district’s modified-duty and return-to-work program, ensuring compliance with labor agreements, safety regulations, and medical restrictions.
• Maintain logs, prepare state/trust reporting, and evaluate claim trends to help mitigate workplace risks.

Leave Administration (FMLA, PFML & ADA Accommodations)

• Administer employee leave programs from initial request through return-to-work, including FMLA, state-specific leaves, continuous leaves, and intermittent/reduced-schedule leaves.
• Review medical certifications, determine statutory eligibility, issue required notices and designations, and track leave usage against allocations.
• Closely coordinate leave timelines, coverage, and payroll reporting with Payroll and Substitute Services to ensure operational coverage and seamless benefits processing.
• Facilitate the interactive accommodation process under Title I of the Americas with Disabilities Act (ADA), collaborating with supervisors and medical providers to evaluate and document reasonable accommodations.
• Maintain compassionate, professional, and clear communication with employees on leave, their healthcare providers, and building supervisors to support effective, timely return-to-work transitions.
• Safeguard all medical records, ensuring strict separation from general personnel files in compliance with HIPAA, ADA, and applicable privacy statutes.

The essential functions listed above are not exhaustive and may be supplemented as necessary. The position may perform a variety of non-essential functions consistent with the scope and intent of the position.

MINIMUM QUALIFICATIONS

Education and Experience

• BS/BA degree in human resources, office management, business administration or related field or work-related experience in a related field and one year of progressively responsible experience in one or more of the human resource fields, or
• AA degree in a related field and three years of progressively responsible experience in one or more of the human resource fields, or
• High school diploma with five years of progressively responsible experience in two or more human resource fields.

Required Knowledge, Skills and Abilities in the position

• Knowledge of human resource theories and practices, applicable laws and regulations and collective bargaining agreements.
• Ability to maintain absolute confidentiality and discretion regarding Human Resource issues and other sensitive information.
• Ability to establish and maintain positive working relationships with a variety of people (i.e. staff, management, applicants and other customers) in a multi-cultural, diverse socio-economic setting.
• Ability to accept and implement professional feedback and maintain a growth mind set.
• Ability to use computer applications to conduct research, analyze data, prepare comprehensive reports, and recommend sound solutions.
• Knowledge of key database programs and processes.
• Knowledge of personal computer programs, to include Microsoft Office software programs.
• Ability to coordinate multiple activities simultaneously, to work effectively under pressure and maintain a high level of productivity.
• Ability to effectively establish work priorities, make independent decisions, attend to detail, and ensure accuracy.
• Ability to maintain regular and punctual attendance.
• Demonstrated proficiency in oral and written communication.
• Ability to listen actively, respond thoughtfully to concerns, and provide supportive service-oriented assistance.
• Ability to communicate with compassion, patience, and discretion while maintaining appropriate professional boundaries.

Certification and Licenses

• Fingerprinting and Background check.

DESIRABLE QUALIFICATIONS

• Human Resources experience in a K-12 school district.
• Three (3) years’ experience with Public records and/or Workers’ Compensation.
• PHR, SPHR, SHRP or (HELP) Certification

WORKING CONDITIONS

Work is performed in office environment. Some travel to and between school sites is necessary. Must be able to use fingers, hands, and arms and to listen carefully and focus while filtering out normal office noise. Ability to see, hear, speak, walk, sit, stand, crouch, and reach. Moderate lifting and carrying up to 25 pounds. Reaching overhead and horizontally. Dexterity of fingers and hands to operate equipment and a computer keyboard. Teamwork and high productivity requirements may occasionally create extra hours, attendance at meetings before and after work, and additional weekend hours.

FLSA:

Exempt

AFFLIATION:

Non-represented

JOB CLASS:

Coordinator (990)

WORK YEAR:

260

CONDITIONS OF EMPLOYMENT

Employment with Clover Park School District is conditional pending completion of a Washington State Patrol and Federal Bureau of Investigation fingerprint background check as required by RCW28A.400.303.

INSURANCE BENEFITS

Employees who are anticipated to work 630 hours during the school year (September 1 through August 31) are eligible for medical, dental, vision, long term disability, and basic life insurance benefits. Clover Park School District benefits are administered by the Washington State Healthcare Authority under the School Employees Benefits Board (SEBB). Click on the link https://www.hca.wa.gov/employee-retiree-benefits/school-employees for information on available benefit options.

RETIREMENT AND DEFERRED COMPENSATION

Eligible employees are required to be a member of the Washington State Department of Retirement System Plan. For eligibility information, check on the link to the Department of Retirement Systems ' website.

Employees also have the ability to participate in tax deferred 403(b) and 457 Deferred Compensation Plan (DCP). These are supplemental retirement savings programs that allows you control over the amount of pretax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Click on the link https://www.drs.wa.gov/plan/dcp/ for information on 457 plan (DCP) with the Department of Retirement Systems.

To enroll in an eligible 403(b) plan, employees must consult with their own financial planner that is an approved vendor.

Equal Opportunity Employer

Clover Park School District does not discriminate in any programs or activities on the basis of sex, race,ethnicity,housing, immigration or citizenship status,creed, religion, color, national origin,honorable military discharge or active duty status, sexual orientation, gender expression or identity,the presence of anysensory, mental,or physical disability,neurodivergence, or the use of a trained dog guide or service animal,whether they take place on or off school grounds or are offered as part of the district’s online or alternative learning programs.This standard will be applied to students as well as designated youth groups including Scouting America which require equal access. Address questions and complaints of alleged discrimination to the following individuals at Clover Park School District, 10903 Gravelly Lake Dr. SW, Lakewood, Washington 98499-1341:Civil Rights Compliance Coordinator and Title IX Coordinator, Greg Davis, Executive Director of Human Resources, [phone], [e-mail] ;Section 504/ADA Coordinator, Jennifer Herbold, Executive Director of Special Education, [phone], [e-mail] . Title IX inquiries may also be directed to the U.S. Department of Education, Office for Civil Rights (OCR), https://bit.ly/US-OCR . Information about the nondiscrimination and sex-based discrimination policies and grievance procedures, and how to report a concern or complaint, is available at https://bit.ly/CPSDHIBPolicy ; OSPI required language per RCW 28A.300.286 is available at https://bit.ly/OSPIModelLanguage .

Application Deadline:Search and selection procedures may be closed when a sufficient number of qualified candidates have been identified.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Recruitment Services
• 10903 Gravelly Lake Drive SW
• Lakewood, Washington 98499
• Phone: [phone]
• Email: [e-mail]

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