HR Specialist

Seattle YMCA; Seattle (WA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

YMCA membership for you and household

Health insurance (medical, dental, vis

Life insurance

Retirement with employer contributions

Mental health resources

Paid time off (PTO)

Program discounts on YMCA Seattle

Job summary

Seattle YMCA seeks an HR Specialist, Operations to optimize HR systems and processes. You will collaborate across HR to streamline recruitment, onboarding, benefits, and performance management, while maintaining an annual HR calendar and handling budgeting support.

Responsibilities include data analysis for planning, leading process reviews, and ensuring confidential handling of payroll and personnel records. This role fosters equity and effective teamwork within the organization.

Qualifications

• High school diploma or equivalent required.
• 2+ years of related HR experience preferred.
• Ability to manage confidential information with discretion.
• Strong organizational skills and ability to multitask.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Experience with diverse populations and inclusive practices.

Responsibilities

• Collaborate with HR teams to map and improve workflows in recruitment, onboarding, benefits, and performance management.
• Maintain a yearly MOS calendar across HR areas.
• Flag issues and deadlines to staff; manage communication.
• Project manage annual HR processes and trainings.
• Analyze HR data for strategic planning and reporting.
• Lead periodic reviews of HR processes and procedures.
• Support budget maintenance and department expenses.
• Maintain confidentiality of personnel records and payroll data.

Skills

Discretion & confidentiality

Multitasking

Teamwork

Office software

MS Office proficiency

Communication skills

Diversity awareness

Education

High school diploma or equivalent

Tools

HRIS system

Job description

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Job Summary

Under the direction of the VP Human Resources (VPHR), the Human Resources Specialist, Operations ensures the YGS HR department is functioning at its highest ability with strong systems and processes for iterative improvement. The HR Specialist collaborates with members of HRLT to ensure new and revised HR systems, processes, and practices are flowing smoothly, are clearly communicated to internal and external stakeholders and are completed on schedule. Manages HR MOS implementation and collaborates with VPHR to build and implement the annual HR budget.

What you'll get from working at The Y:

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with generous employer contributions
• Free access to mental health resources
• Rapidly accruing paid time off (PTO)
• Discounts on qualifying YMCA of Greater Seattle childcare, day camp, overnight camp and outdoor leadership programs. 25% for part-time staff, 50% for full-time staff.
• * Some benefits only available to full-time staff

Hourly Rate: $34/hour

Responsibilities

1. Collaborates with HR teams and IS Professional Services team to map, organize and iterate workflows/processes in all HR areas including recruitment, hiring, onboarding, data entry and records management, benefits/compensation, retention, recognition, corrective action, and performance management.
2. Builds, maintains, and monitors a yearly calendar (MOS) of all tasks in all HR areas.
3. Responsible for flagging and communicating issues and upcoming deadlines to appropriate staff.
4. Project manages major HR annual processes that integrate multiple HR teams, including Annual Refresher training, Goal Setting, Mid-Year Coaching, Annual Reviews, Benefit Open Enrollment, Annual Engagement Survey.
5. Manages data analysis and reporting from HR programs for strategic planning and stakeholder review.
6. Leads annual review of HR processes, procedures, and practices.
7. Leads responses to and implementation of YGS, Y-USA, State of Washington and King County membership and reporting programs.
8. Manages primary approvals for Accounts Payable actions in designated platform.
9. Maintain the HR portion of the company Intranet site and publish a monthly HR Newsletter to ensure clarity for the organization.
10. Monitors the HR Processing email, collects and distributes mail.
11. Organization and coordination of HR team meetings or events.
12. Maintain the confidentiality of all personnel records, payroll records, personnel-related correspondence and conversations.
13. Assist in maintaining department budget and expense reconciliations.
14. Manage employee verification, service award and ORCA programs and processes.
15. Provides high-level administrative management to HRVP when needed. Manages and attends Human Resources Committee Meetings, Including Human Resources Board Committee Meetings
16. Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Code of Conduct for Applicants

All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.

Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization’s abuse risk management standards.

Qualifications

• High school diploma or equivalent.
• Two years or more of related experience.
• High degree of discretion and confidentiality.
• Ability to juggle multiple competing priorities, work independently and with a team.
• Intermediate computer skills.
• Experience with Microsoft Office suite, (e.g., Word, Excel, and PowerPoint).
• Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc).

Preferred Education and Experience

• Human Resources experience preferred.
• Previous experience with HRIS system preferred.

You’ll be a great fit for the Seattle Y if you:

• Thrive on working in a collaborative environment.
• Are very adaptable.
• Have high ownership and strong work ethic.
• Are a great problem solver who can think on your feet.
• Truly enjoy being of service to people.
• Like being part of a team that cares about one another as people and enjoy working together.
• Want to know that the work you do contributes to building a better, stronger community for all.

Our Mission

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

Our Values

• Respect
• Responsibility
• Honesty
• Caring
• Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

We are a drug & alcohol-free workplace.

We participate in the Federal E-Verify system.

All job offers are contingent on the results of a background check in accordance with Washington's Fair Chance Act.