HR Specialist

West PACE; San Marcos (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Education allowance

Paid time off

Retirement plan match

No on-call time

Job summary

Gary and Mary West PACE is seeking an HR Specialist to support recruitment, onboarding, and HR operations for a nonprofit healthcare team in San Marcos, CA. The role covers full-cycle recruitment, staff coordination, and policy adherence within a mission-driven culture.

The ideal candidate has 2–4 years HR experience, proficiency in MS Office and HRIS/ATS, and knowledge of labor laws. The position offers comprehensive benefits and growth opportunities within a collaborative environment.

Qualifications

• Minimum 2–4 years HR Specialist experience, preferably with a not-for-profit and/or healthcare organization.
• Experience managing full-cycle recruiting processes.
• Sourcing resumes a plus.

Responsibilities

• Conducts full cycle recruitment effort and coordinates communication with candidates and hiring managers.
• Onboards new hires including offer letters, background checks, orientation, and logistics.
• Performs HR administrative tasks including recruitment metrics, postings, and file management.
• Searches for qualified candidates via networking, job fairs, recruiting firms, and referrals.
• Provides management with interviewing and onboarding training.
• Advises on recruiting/retention programs and attends relevant events to promote recruitment.
• Develops recruiting strategies to meet staffing needs and supports all HR functions.
• Attends staff meetings and adheres to center policies and procedures.
• Maintains schedule flexibility.

Skills

Full-cycle recruiting

Interpersonal skills

Written & verbal communication

Confidentiality

Multitasking

Labor laws

MS Office

HRIS/ATS

Education

Bachelor's in HR Management

PHR or SHRM-CP

Driver's license

Tools

HRIS

ATS

Job description

Position is located in San Marcos, CA.

Join the Team Voted Best Place to Work!

Why Work for Gary and Mary West PACE?

Because you're looking for more than just a job - you want work/life balance and the opportunity to make a meaningful impact in the lives of North County seniors and their families.

At Gary and Mary West PACE, we support your personal and professional well-being with:

• Generous pay and a comprehensive benefits package focused on your health and wellness.
• 11 paid holidays, 13 days of PTO, and 5 days of sick time.
• A 5% employer match to our 403(b) retirement plan.
• No on-call time – because your time matters.

We invest in our team with an annual education allowance and a commitment to professional growth, helping you expand your skills and advance your career.

You'll thrive in a supportive, mission-driven culture where collaboration feels like family. As part of our multi-disciplinary team, your voice is heard, and your work is truly valued.

Join us and do your best work-because here, your contribution matters.

About PACE

Philanthropists Gary and Mary West founded West Health with the mission of enabling seniors to successfully age in place with access to high-quality, affordable health and support services that preserve and protect their dignity, quality of life, and independence. The Gary and Mary West PACE (Program of All-inclusive Care for the Elderly), affiliated with West Health (www.westhealth.org), is a non-profit that delivers medical, social, and behavioral services to the frail elderly to the North County of San Diego. This PACE center is entrepreneurial in nature and focuses on innovations and bringing new processes to the traditional PACE environment.

We're looking for passionate healthcare providers who want to be part of a team dedicated to enable seniors to live in their communities as independently as possible by providing compassionate, comprehensive health and supportive care.

One Team One Mission

Position Summary:

Under the direction of the HR Director, the HR Specialist performs a broad range of technical and administrative support duties related to recruitment, selection, staffing, credentialing, and employment processing, providing information to staff, applicants, and the public. This position will be familiar with supporting the HR Department in all HR functions as needed, providing back-up to the HR Generalist position.

Essential Functions:

• Conducts full cycle recruitment effort and coordinates communication with candidates and hiring managers.
• Conducts new hire processing and onboarding including offer letters, background screen and medical requirements, orientation, and internal and equipment logistics.
• Performs administrative functions in relation to the recruitment process including recruitment metrics, job postings, timely communication with applicants, requisition management, and employee file management.
• Perform searches for qualified candidates, using sources such as networking, internet recruiting resources, job fairs, recruiting firms, or employee referrals.
• Provide management with information or training related to interviewing and on-boarding procedures.
• Advise management on organizing, preparing, or implementing recruiting or retention programs.
• Attends relevant events including job fairs, seminars, and local networking events to promote recruitment efforts.
• Develop or implement recruiting strategies to meet current or anticipated staffing needs.
• Provide support and act as a back-up to all HR functions.
• Other activities and projects as requested by management.
• Responsible for performing all duties and responsibilities in a manner that complies with the mission and values of the organization.
• Attends and participates in staff meetings, in-services, projects, and committees as assigned.
• Adheres to and supports the center's policies, practices, and procedures.
• Is flexible in schedule of hours worked.

Education and Certification:

• Bachelor's Degree in Human Resource Management or related field is preferred.
• PHR or SHRM-CP certification a plus.
• Original valid driver license with proof of auto insurance.

Skills and Experience:

• Minimum 2-4 years of HR Specialist experience, preferably experience with a not-for-profit and/or healthcare organization.
• Experience in managing full cycle recruiting processes.
• Background in sourcing resumes a plus.
• Ability to manage and execute multiple tasks under limited supervision
• Excellent interpersonal skills
• Professional written and verbal communication with all levels of staff and vendors a must
• Possess a strong understanding of State Labor Laws
• Intermediate computer skills necessary: MS Office Suite
• Proficient in HRIS and ATS related software.
• Ability to exhibit a high level of confidentiality.

Medical Clearance:

Employees must have medical clearance for communicable diseases and up-to-date immunizations before having direct participant contact.

Job offers are contingent upon a successful pre-employment drug screen, background check, and physical assessment.

Gary and Mary West PACE provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, pregnancy, military and veteran status, age, physical and mental disability, genetic characteristics, gender, gender identity, gender expression or sexual orientation or any other considerations made unlawful by applicable state or local laws.