HR Operations Specialist (HRIS)

Trupanion; Seattle (WA); Hybrid; USD 46,000 - 49,000; Full time

Benefits offered by this job

Full medical, dental, and vision

Four weeks PTO + 9 holidays

Five-week sabbatical after five years

Casual, pet-friendly office

Free pet health insurance

Volunteer time off

Seattle office amenities

Job summary

Trupanion in Seattle, WA is seeking an HR Operations Specialist to support Workday processes, data integrity, and employee lifecycle tasks in a hybrid 3-days-in-office role.

You will manage HRIS transactions, run audits, produce reports, and collaborate across People Operations to ensure accurate data and smooth onboarding and offboarding. Prior Workday experience preferred.

Qualifications

• Bachelor’s degree or equivalent work experience.
• 2+ years working in administrative support or human resources; 1-2 years of Workday experience.
• Experience with Microsoft Excel, Outlook, OneDrive, and SharePoint; Jira or SmartSheet for ticketing/project management.
• Familiarity with Human Resources practices (especially Employee Lifecycle processes).

Responsibilities

• HRIS Transactions - Data entry for new hires, contracting, job changes, compensation changes, terminations, etc; support large-scale transformations.
• HRIS Maintenance - Recurring responsibilities, audits, end-user documentation; ensure data integrity.
• Team Member Assistance - Respond to inquiries via centralized intake; identify trends and improve processes.

Skills

Communication skills

Critical thinking

Problem solving

Cross-functional collaboration

Time management

Education

Bachelor's degree

Tools

Jira

SmartSheet

Excel

Outlook

OneDrive

SharePoint

Job description

• Compensation: USD 33.5 - USD 35.5 - hourly

Company Description

Trupanion is a leading provider of medical insurance for cats and dogs in North America. Our mission is to help loving, responsible pet owners budget and care for their pets. At Trupanion, we offer a collaborative, casual, and pet-friendly environment where everyone is encouraged to be themselves.

Job Description

This role is part of the HR Operations team, responsible for promoting positive employee experience by ensuring that Employee Lifecycle processes are as efficient, understandable, and impactful as possible.

The HR Operations Specialist (HRIS) will provide Workday-related administrative support for all internal system users at Trupanion with a primary focus on managing and processing system transactions as well as performing recurring responsibilities to maintain system health and maximize data integrity.

As part of a business-critical shared services function, members of the HR Operations team act as owners of their designated primary support function(s) but frequently work cross-functionally to ensure consistent + reliable business support.

This position is open to candidates in the Seattle, WA area. You will have a hybrid remote/in-office schedule where you will work from our casual, pet-friendly office at least 3 days a week.

Responsibilities:

Primary Support Function

• HRIS Transactions - Complete timely and accurate data entry for critical business processes (i.e. new hires, contracting contingent workers, job changes, compensation changes, terminations, etc). Partner with the business to effectively and accurately implement large-scale organizational transformations.
• HRIS Maintenance - Independently execute recurring responsibilities, review business process transactions, and perform audits to ensure data integrity. Generate and maintain end-user documentation to support both administrative and general users.
• Team Member Assistance - Respond to inquiries + resolve requests received via our centralized intake; identify trends and generate solutions for common issues, iterating on processes as needed to improve effectiveness and team member experience.

Cross-Functional HR Operations Support (as needed)

• Intake Triage and Ticket Management - Serve as the first point of contact for HR questions and issues; ensure requests are routed appropriately based on subject matter, complexity, and/or sensitivity.
• People Operations Reporting - Retrieve data from Human Resources Information System (HRIS) environments as requested by the business; iterate on existing + build new reporting to support evolving business needs.
• Document Management - In partnership with other People Operations teams, maintain HR documentation (including but not limited to personnel records, company policies, process flows and checklists, communication templates).
• Onboarding & Offboarding Coordination - Lead communications, logistics, and administration related to the onboarding and offboarding processes, coordinating with other People Operations teams and business contacts as needed. Support team members and managers as they navigate the days leading up to & following employment start / end.

Qualifications:

• Bachelor’s degree or equivalent work experience
• 2+ years working in administrative support or human resources, 1-2 years of Workday-specific experience is required
• Experience with Microsoft Excel, Outlook, OneDrive, and SharePoint; Ticketing / Project Management Software such as Jira or SmartSheet
• Familiarity with Human Resources practices (especially Employee Lifecycle processes)

Skills:

• Excellent written and verbal communication skills, especially in customer-facing support situations
• Strong critical thinking skills and problem-solving abilities
• Creative and innovative approach to challenges, seeks opportunities for continuous process improvement
• Excels at cross-functional collaboration
• Ability to manage competing priorities in a fast-paced environment; solid multi-tasking, time-management, and organizational skills
• Experience implementing change initiatives or process improvements
• High ethical standards, experience handling highly sensitive and/or confidential information

Compensation:

• The base hourlyrange for this position is $33.50- $35.50/hron a full-time schedule.
• Along with base compensation, Trupanion employees are currently eligible for monthly bonuses.
• We want all employees to be invested in Trupanion’s success, so we grant Restricted Stock Units to all new team members. Our new hire grants vest over 4 years.

#LI-HYBRID

Additional Information

Benefits and Perks:

• Full medical, dental, and vision benefits at no cost to the employee
• Four weeks of paid time off and 9 paid float holidays (you can decide which days are most important to you!)
• Five-week sabbatical after five years of employment
• Open, casual, pet-friendly, and fun office environment
• Free medical health insurance for your pet (1 dog or cat)
• Paid time off to volunteer at nonprofit organizations
• Seattle Office Amenities: Free on-site gym, free dog walking services for office pets during business hours, free parking, and paid ORCA cards.

Trupanion is an equal‑opportunity employer and embraces diversity. We are committed to building a team that represents a variety of backgrounds, abilities, perspectives, and skills.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. Please contact us to request accommodations.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.