HR/Office Assistant - Executive

RiverValley Consulting Services; Owensboro (KY); On-site; USD 30,000 - 40,000; Full time

Job summary

A consulting firm in Owensboro, KY, is seeking an HR/Office Assistant - Executive to provide administrative support and assist with HR functions, focusing on employee onboarding. The ideal candidate will have strong organization and communication skills along with at least a year of relevant experience. This full-time role offers an engaging environment with no travel required.

Qualifications

• 1 year of office or administrative experience required; HR support experience strongly preferred.
• Knowledge of general office practices and HR processes helpful.
• Demonstrated professionalism and confidentiality.

Responsibilities

• Provide clerical and office support to the C-Suite and HR Department.
• Assist with employee onboarding and documentation.
• Manage electronic organization of files and phone calls.

Skills

Professionalism

Organization

Strong communication skills

Attention to detail

Education

High School Diploma or GED

Some college coursework or a degree in Business or Human Resources

Job description

Overview

Position Title: HR/Office Assistant - Executive

Location: Owensboro, KY

The HR & Administrative Assistant will serve as the first point of contact in a high-traffic administrative office, supporting both the C-Suite and the Human Resources Department. This position provides clerical and office support while also assisting HR with key functions, with a primary focus on employee onboarding. The role requires professionalism, organization, and strong communication skills. Candidates with prior HR experience or post-secondary education in business, human resources, or a related field are strongly preferred.

Essential Functions:

HR Support

• Communicate thoroughly with applicants and new hires during the pre-employment process.
• Assist with the onboarding process by preparing new hire packets, collecting required I9 documentation, and assisting with completing end-of-day onboarding tasks for new hires.
• Ensure all pre-hire and internal transfer requirements are complete and uploaded in the HRIS system, including drug screenings, background checks, proof of education, position/program-specific compliance items, etc.,
• Items will be marked completed and accurately documented on the HR tracking sheet.
• Organize employee photos for HRIS/IT systems.
• Will arrange pickup times and employee signatures for ID badges.
• Update and maintain employee personnel files and electronic HR records along with any reports and/or data entry.
• Assist HR with arranging Employee Appreciation Month activities, including awards and giveaways, and track distribution by collecting employee signatures on tracking sheets.

Administrative & Office Support

• Perform clerical duties including typing, filing, managing correspondence, and maintaining electronic organization of files.
• Answer and route phone calls; take messages as needed.
• Greet and escort guests, vendors, and interviewees throughout Rivervalley Center.
• Will require signatures and tracking for Vendor ID badges.
• Assist the Purchasing Specialist with receiving and delivering supplies/equipment when needed.
• Receive and track Monthly Preventative Maintenance Reports for facilities.
• Assist with scheduling and tracking Safety Drills and reports.
• Provide courteous, professional service while maintaining a positive and respectful manner with all clients, staff, coworkers, and visitors.
• Perform other duties as assigned.

Qualifications

Education and Experience:

• High School Diploma or GED required. Some college coursework or a degree in Business, Human Resources, or a related field preferred.
• At least 1 year of office or administrative experience required; HR support experience strongly preferred.
• Knowledge of general office practices and HR processes helpful.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks.
• Demonstrated professionalism, confidentiality, and positive interpersonal skills.

Position Type: Full Time

Travel Percentage: None

Education Level: High School/GED

Job Shift: Day