HR Office Assistant

Sri Healthcare; St. Louis (MO); Presencial; USD 48.000 - 60.000; Jornada completa

Descripción de la vacante

NOVO Health Services seeks an HR Assistant to support recruiting, onboarding, OSHA training, and HR record-keeping across multiple sites. You will handle scheduling, onboarding, safety coordination, employee relations, benefits communications, and engagement programs.

This role emphasizes confidentiality, strong organizational skills, and the ability to work with employees at all levels. Some local travel and flexible hours may be required.

Formación

• Experience supporting HR processes and administrative tasks.
• Ability to handle confidential information with discretion.
• Familiarity with HRIS systems and basic HR concepts.

Responsabilidades

• Support the full recruiting lifecycle: scheduling interviews, reference checks, testing, and verifications.
• Lead new hire onboarding including drug screens and orientation.
• Deliver OSHA training and assist the safety committee.
• Maintain HR records with accurate data entry and updates.
• Prepare monthly 90-day reviews and benefit paperwork, coordinate Hepatitis B vaccines.
• Collaborate with supervisors on employee relations and exit processes.
• Serve as a point of contact for policies, benefits, and HR questions; share updates via posters, memos, and newsletters.
• Distribute monthly HR updates and represent the company at job fairs and events.
• Coordinate employee engagement programs and recognition events.
• Coordinate staffing with agencies and vendors; main liaison with vending vendors.

Conocimientos

Interpersonal communication

Organizational skills

Discretion and confidentiality

Public speaking

Problem solving

Educación

High school diploma

Associate or Bachelor’s in HR/Business

Herramientas

Microsoft Excel

Microsoft Word

Microsoft Outlook

HRIS (Workday)

Descripción del empleo

We take pride in our culture and strive to make Tuckahoe a place where people want to work, achieve excellence, remain curious and humble, and build lifelong relationships.

POSITION SUMMARY

The HR Assistant provides day-to-day administrative and coordination support to the Human Resources department. This role supports recruiting logistics, new hire onboarding, safety training coordination, employee relations administration, and internal communications, serving as a key point of contact for employees and supervisors on HR-related matters. The HR Assistant helps ensure accurate, timely HR record‑keeping and contributes to a positive employee experience from hire through separation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Support the full recruiting lifecycle for production and non-production openings, including scheduling interviews, conducting reference checks and candidate testing, and completing employment verifications.
• Lead new hire onboarding, including pre-employment drug screens and orientation, to foster a positive introduction to the company.
• Deliver OSHA training for assigned facility employees and provide administrative support to the local safety committee.
• Maintain accurate HR records through timely data entry of new hire information, pay changes, disciplinary actions, and related employee data.
• Prepare monthly 90-day performance reviews and associated benefit packets, and coordinate Hepatitis B vaccinations and tracking.
• Partner with supervisors on employee relations matters, including witnessing and documenting disciplinary actions and terminations, completing absence reports, and coordinating exit interviews.
• Serve as a point of contact for employees and supervisors on policy, benefits, and general HR questions, and communicate new policies and updates via posters, memos, and a weekly divisional newsletter.
• Distribute monthly HR updates to supervisors and represent the company at job fairs, community events, and similar functions to support employer branding.
• Coordinate employee engagement activities, including the Employee of the Month program and monthly birthday recognition.
• Coordinate temporary staffing needs with staffing agencies and vendors, and serve as the primary contact for vending company issues.

QUALIFICATIONS

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1-3 years of experience in an HR support, HR assistant, or administrative HR role preferred.
• Working knowledge of basic OSHA and workplace safety concepts, or willingness to be trained and certified.
• Strong proficiency in Microsoft Excel, Word, and Outlook; experience with HRIS platforms (e.g., Workday) a plus.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong interpersonal and communication skills, with the ability to interact professionally with employees at all levels.
• High degree of discretion and confidentiality when handling sensitive employee information.
• Comfortable speaking in front of groups (orientation, training, community events).

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Ability to walk facility floors regularly, including production and plant areas, which may involve exposure to noise, heat, and moving equipment.
• Ability to sit or stand for extended periods while performing administrative tasks.
• Occasional local travel required for job fairs, community events, and multi-site coordination.
• Ability to lift up to 15 lbs occasionally (e.g., benefit packets, event supplies).

OTHER REQUIREMENTS

• Must maintain strict confidentiality regarding employee, medical, and disciplinary records.
• Must be available for occasional early morning, evening, or weekend hours to support job fairs, community events, or shift coverage needs.
• Reliable transportation required for occasional local travel between facility, job fairs, and community functions.

We are always on the lookout for people who bring fresh perspective and life experiences to our team. NOVO Health Services offers linen management solutions to the healthcare industry. NOVO keenly focuses on safety and infection control and provides its partner hospitals with a value‑driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO’s wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO’s regional healthcare linen facilities are HLAC accredited and operate with state‑of‑the‑art processing equipment and processes. NOVO Health Services is the only “one stop shop” service provider in U.S. currently serving all healthcare‑related end markets with both Healthcare Laundry Services as well as Sterilized Reusable Surgical Solutions.