HR Leave Administrator

American Family Insurance Group; Seattle (WA); On-site; USD 57,500 - 68,500; Full time

Benefits offered by this job

Birthday Bonus Pay

Vitamin Bucks

Holiday Pay

Paid Time Off

Job summary

Natural Grocers is hiring an HR Leave Administrator to support leave policies and ADAAA compliance across multi-site operations. You will guide managers, coordinate benefits, and ensure HIPAA privacy.

A minimum of two years in FMLA/ADA administration is required, with strong confidentiality and communication skills. You will train managers on leaves and ADAAA, assist with Workers’ Compensation case management, and maintain HRIS records and OSHA reporting.

Qualifications

• Minimum 2 years in HR with FMLA/ADA administration experience.
• Knowledge of Federal and State HR regulations incl. FMLA, ADA, WC.
• Strong confidentiality and communication skills required.

Responsibilities

• Advise managers on COVID, FMLA, and ADAAA leaves and compliance.
• Coordinate return-to-work, accommodations and workplace modifications.
• Oversee ADAAA interactive process and medical documentation review.
• Serve as initial contact for injured workers and manage transitional duties.
• Prepare leave paperwork, ensure accuracy and regulatory compliance.
• Provide policy training to managers; lead monthly sessions.
• Maintain OSHA records and HRIS reporting; generate metrics.
• Collaborate with Safety, Benefits, and Payroll teams on processes.

Skills

FMLA Administration

ADAAA Administration

HIPAA Compliance

HR Policy Guidance

Leave Management

Education

High school diploma

Tools

MS Office

HRIS

Job description

Full job description
Salary Range: USD $57,500.00/Yr. - USD $68,500.00/Yr.
Posting Timeline: Applications are accepted by the date below, which may be updated if the hiring timeline is extended. 5/22/2024

Overview

The HR Leave Administrator provides strategic support of HR policies and initiatives to include: management and oversight of Worker’s Compensation, leaves and ADAAA processes and administration, ensuring HIPAA compliance as well as compliance with all other state and federal requirements and policies of Natural Grocers. This position provides hands‑on guidance and training to managers, Good4U Crew, and collaborates with HR Business partners and safety as needed. Must have minimum of 2 years FMLA/ADA Administration.

Responsibilities

• Consults with management and Good4U Crew to ensure understanding and compliance with COVID, FMLA, ADAAA related leaves as provided by Natural Grocers
• Partners with HR Business Partners and management regarding return to work integration, ADA accommodations and work modification as it relates to Workers Compensation processes
• Manages American with Disabilities Act Amendments Act (ADAAA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests
• First point of contact for all injured workers and provides continued support including managing the Transitional Duty program for occupational injuries (return to work)
• Partners with Good4U Crew and management to complete required leave paperwork; reviews and approves completed leave paperwork while ensuring compliance with federal and state regulations
• Provides technical expertise to Good4U Crew and management by explaining leave policies, procedures and timelines and resolving problems or issues
• Manages multiple leave cases daily including tracking and maintaining electronic data and files
• Leads manager level trainings on Leaves and ADAAA and company policies related to these topics. Also leads Workers Compensation and Reasonable Suspicion training. This training is conducted on a monthly basis and may be in person or online
• Alerts manager of high-risk situations
• Makes recommendations for new and/or revised policies and procedures for leave administration and implements all approved changes
• Attends continuing education related to both current and new regulations related to FMLA, ADAAA and Workers Compensation administration
• Maintains OSHA recordkeeping in HRIS including creating the 300 logs & 300A summaries and is responsible for yearly OSHA online and store reporting and postings
• Researches, analyzes, and provides guidance regarding Workers’ Compensation and all other leave policies
• Produces bi-weekly, monthly and quarterly reports as required to management
• Partners with the Safety Manager to support safe work practices
• Coordinates and communicates with Workers Compensation Claim Adjusters and Nurses on a continual basis to ensure claims are handled in a timely manner
• Coordinates with the Benefits and Payroll departments ensuring compensation transactions are complete and accurate
• Performs other duties or projects as assigned
• Other HR related projects as time allows
• All Good4U Crew are expected to be “hands on” and do whatever it takes to get the job done and make the company thrive

Qualifications

• High school diploma, GED or equivalent experience is required, college degree a plus
• Minimum 2 years of experience in Human Resources with a broad base of all HR disciplines and application; onboarding to separation, administering FMLA, Leaves of Absence, ADAAA requests
• Minimum 1-year experience managing all aspects of Workers Compensation
• Knowledge of HR laws – Federal and State, including FMLA, ADA, Workers’ Compensation and general HR governing policies
• Multi-state and multi-site level experience preferred
• Strong facilitation and conflict management skills while maintaining strong customer service orientation required
• Demonstrated effective judgment in managing difficult situations with ability to respond to situations with urgency, in a calm and proactive manner
• Ability to maintain a high level of confidentiality regarding employee information especially as it relates to HIPAA requirements
• Excellent written and oral communication skills with the ability to communicate professionally and effectively in person, on the phone, electronically or through other means to individuals or groups—even under stressful and emotional conditions
• Must have strong analysis and decision-making skills
• Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
• Computer proficiency and technical aptitude utilizing MS Office product and HRIS systems
• Possesses general business acumen and financial knowledge
• Strong organizational and time management skills

This job description is not an employment contract. It does not guarantee a job or that the above listed duties are the limit of responsibilities. The job and job description are subject to change with and without notice. Employees are required to accomplish any and all tasks assigned to him/her by their Manager and/or other Store Support Center manager that might not be listed in this job description.

Benefits

• All Crew Members
  Birthday Bonus Pay
  Vitamin Bucks (up to $2,080 earned as store credit annually)
  Holiday Pay for 5 Holidays – Stores Closed
  Paid Time Off (sick days and vacation) that Increases with Tenure
  Paid Nutrition Education
  good4u Crew Member Discount
  {N}power Program (customer appreciation and rewards program)
  Regular, Scheduled Pay Increases
  Advancement Opportunities and Career Development
  Health and Wellness Program
  Employee Assistance Program (EAP)
  Employee Referral Program
• Full‑Time Crew Members (30+ hours/week)
  Medical, Dental and Vision Insurance
  Paid Parental Leave
  Paid Medical Leave (through company paid short-term disability insurance)
  Company Paid Short-Term Disability Insurance
  Company Paid Life Insurance
  Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance
  Retirement Savings Plan (401k) with discretionary Company Match
  Healthcare and Dependent Care Flexible Spending Account (FSA)
  Health Savings Account (HSA) with Company Match

Diversity Statement

At the heart of Natural Grocers' commitment to our community and crew is this belief: All people should be empowered to experience health and wellbeing! We cannot be true to this conviction without honoring diversity and cultivating inclusion throughout every aspect of our organization. Our Crew is diverse not only in gender, race, ethnicity, sexual orientation, religion, abilities, and age but also in cultural backgrounds, thoughts, and ideas. Celebrating our diversity refreshes, expands, and shapes our perspective, energizing our mission of equitable access to health and wellness for all. We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.

If you require alternative methods of application or screening, you must approach the employer directly to request this as Indeed is not responsible for the employer's application process.