HR Immigration & Compliance Specialist

Gannett Fleming, Inc.; Mechanicsburg (Cumberland County); Remote; USD 60,000 - 87,000; Full time

Benefits offered by this job

Hybrid (in-person and remote) work

Wellness programs

Parental leave

Pet insurance

Medical, dental, vision

Disability and life insurance

401(k) tax-deferred

PTO accrual

Tuition reimbursement

Professional development

Incentive compensation

Job summary

GFT is seeking an HR Immigration & Compliance Specialist to join our Human Resources team and support a growing workforce. This fully remote role combines immigration administration with broader HR compliance across Talent Acquisition, HR Business Partners, leadership, and external counsel.

The ideal candidate has hands-on immigration experience, strong attention to detail, and the ability to translate regulatory requirements into practical guidance for employees and stakeholders.

Qualifications

• Bachelor's degree or higher in a related field
• 2+ years supporting HR compliance and immigration
• Hands-on knowledge of employment-based immigration processes
• Experience with H-1B and related visa processes
• Knowledge of EEO, VETS, I-9 and employment eligibility rules
• Experience partnering with external counsel and internal stakeholders
• Ability to translate regulatory requirements into practical guidance
• Strong organizational and project management skills

Responsibilities

• Coordinate employment-based immigration cases (H-1B, L-1, PERM, I-140, I-485, H-1B lottery) and related filings
• Prepare, review, and maintain immigration documentation and supporting records
• Serve as primary contact for employees and stakeholders on case status and requirements
• Partner with external counsel and internal teams to develop strategy and filings
• Maintain immigration procedures, checklists, and notices for compliance and audit readiness
• Support HR compliance reporting (EEO-1, VETS-4212, I-9) and applicable filings
• Monitor changes in immigration laws and ensure policies align with regulations
• Review contracts for HR compliance considerations and alignment with processes
• Collect and maintain HR data for project and regulatory reporting
• Coordinate background screening as required by client programs
• Maintain confidential employee and compliance records with discretion

Skills

Immigration knowledge

HR compliance

Communication

Project management

Stakeholder collaboration

Attention to detail

HRIS proficiency

Education

Bachelor's degree

Tools

HRIS

Case management software

Reporting tools

Job description

GFT is seeking an HR Immigration & Compliance Specialist to join our Human Resources team and play an important role in supporting our growing organization and workforce. This position follows a fully remote work format.This position combines employment-based immigration administration with broader HR compliance responsibilities, providing an opportunity to work across Talent Acquisition, HR Business Partners, business leadership, external counsel, and employees throughout the organization.

The HR Immigration & Compliance Specialist will help employees navigate complex immigration processes while supporting GFT's commitment to accurate, consistent, and compliant HR practices. The ideal candidate brings hands-on employment-based immigration experience, strong attention to detail, sound judgment, and the ability to translate complex regulatory requirements into clear guidance for employees and business stakeholders.

What you will be challenged to do

• Manage employment-based immigration processes while delivering a responsive and supportive employee experience
• Navigate evolving immigration and employment requirements while helping GFT maintain strong compliance practices
• Coordinate effectively among employees, Talent Acquisition, HR Business Partners, external immigration counsel, vendors, and business leaders
• Support enterprise HR compliance reporting and audit readiness across a growing organization
• Balance multiple time-sensitive immigration cases, regulatory filings, and compliance priorities with accuracy and discretion
• Identify opportunities to strengthen processes, documentation, and controls that support an efficient and scalable HR function

In this capacity you will be responsible for the following

• Coordinate employment-based immigration cases and processes, including H-1B, L-1, PERM, I-140, I-485, H-1B lottery submissions, and related matters
• Prepare, review, track, and maintain immigration documentation, petitions, labor condition applications, prevailing wage requests, PERM documentation, and supporting records
• Serve as a key point of contact for employees and internal stakeholders regarding immigration documentation, case status, timelines, and procedural requirements
• Partner with external immigration counsel and internal stakeholders to facilitate case strategy, documentation, filings, and escalation of complex immigration matters
• Maintain immigration procedures, workflows, templates, checklists, public access files, required notices, and other documentation to support regulatory compliance and audit readiness
• Support HR compliance requirements and reporting, including EEO-1, VETS-4212, affirmative action planning, I-9 and employment eligibility requirements, and other applicable filings
• Monitor federal, state, local, and employment-based immigration requirements and help ensure GFT policies and processes remain aligned with applicable regulations
• Review contracts and proposals for HR compliance requirements, regulatory considerations, and alignment with established GFT processes
• Collect and maintain HR data required for project, client, and regulatory compliance reporting
• Coordinate and monitor background screening requirements associated with client programs
• Maintain accurate and confidential employee and compliance records while exercising appropriate discretion when handling sensitive information

What you will bring to our firm

• Bachelor's degree, preferably in Human Resources, Business Administration, or a related field
• 2+ years of experience supporting HR compliance and employment-based immigration. With at least 2 years leading immigration processing
• Hands-on knowledge of employment-based immigration processes and documentation
• Experience supporting H-1B and other employment-based visa processes.
• Knowledge of HR compliance requirements including EEO, VETS, affirmative action planning, I-9, employment eligibility, and applicable employment regulations
• Experience partnering with external immigration counsel, HR Business Partners, Talent Acquisition, employees, and other business stakeholders
• Ability to interpret regulatory requirements and translate them into clear, practical guidance
• Strong organizational and project management skills with the ability to manage multiple time-sensitive cases and compliance activities simultaneously
• Excellent written and verbal communication skills with a strong commitment to accuracy and attention to detail
• Demonstrated ability to exercise discretion, sound judgment, and confidentiality when handling sensitive employee information
• Proficiency with HRIS, compliance, case management, and reporting tools
• Ability to work independently while recognizing when complex matters require escalation

What we prefer you bring

• Experience with PERM and permanent residency processes

Compensation: The salary range for this role is $60,000 - $87,000. Salary is dependent upon experience and geographic location.

Featured Benefits:

• Hybrid (in-person and remote) work environment.
• Comprehensive benefits package including wellness programs, parental leave, and pet insurance, in addition to medical, dental, vision, disability, and life insurance.
• Tax-deferred 401(k) savings plan.
• Competitive paid-time-off (PTO) accrual.
• Tuition reimbursement for continued education.
• Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations
• Incentive compensation for eligible positions.

At GFT, a privately held AEC firm, we innovate where transportation, water, power, and buildings converge. We call this the Infrastructure of Life. We measure our success by the strength of our relationships that’s why we’re the employer of choice for 5,000+ of the industry’s brightest engineers, planners, architects, inspectors, designers, and more.

Our clients choose us for our expertise and prefer us for our nimble approach, creativity, and personal touch. Backed by over a century's experience, together we’re building a lasting legacy for future generations: stronger communities, a healthier planet, and better lives.

GFT: Ingenuity That Shapes Lives is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.

Unsolicited resumes from third party agencies will be considered the property GFT.

GFT does require the successful completion of a criminal background check for all advertised positions.

Sponsorship is not being offered for this position.

Location: Mechanicsburg, PA; Owings Mills, MD; Philadelphia, PA; Washington, DC; Valley Forge, PA; Pittsburgh, PA Core Business Hours: 8:00 AM - 5:00 PM Employment Status: Full-Time

Applicants in the County of Los Angeles-Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Applicants in the City of San Francisco- Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Applicants in the State of California-Qualified applications with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.