HR Generalist, L&S Administrative Regional Team

UW-Madison College of Letters & Science; Madison (WI); On-site; USD 57,000 - 70,000; Full time

Job summary

UW–Madison College of Letters & Science seeks an HR Generalist to support one or more departments with day-to-day HR and payroll tasks. You will handle recruitment, onboarding, hire changes, immigration and work authorization, payroll activities, and benefits administration.

You will report to the HR Manager and help improve HR services in a fast-paced setting. The role requires collaborating with faculty, staff, students, and colleagues, while maintaining confidentiality and applying policies

Qualifications

• Minimum 2 years of professional experience in Human Resources, payroll, or a related role.
• Proficiency with Microsoft Excel and Word or similar applications.
• Strong verbal and written communication skills.
• Strong attention to detail; ability to independently plan, set priorities, and accurately enter and manage information in web-based systems.

Responsibilities

• Provides consultation, analyzes data, and maintains personnel files and communications for the work unit.
• Represents unit at workshops, informational meetings, and training sessions.
• Responds to and resolves employee questions and problems.
• Executes and audits HR transactions to meet deadlines and adhere to policies.
• Contributes to development and revision of HR policies and procedures per institutional rules.
• Prepares immigration and employment authorization documents for current and prospective employees.

Skills

HR experience

Communication

Attention to detail

Plan and prioritize

Education

Bachelor's Degree or equivalent

Tools

Excel

Word

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

HR Generalist

Job Summary

Join the L&S Administrative Regional Team as an HR Generalist and become an integral part of our team. In this role, you will be responsible for directly serving the needs of one or more departments in the college with day-to-day HR and payroll tasks. Areas of responsibility may include recruitment and onboarding coordination, processing hire and job change transactions, immigration and work authorization tasks, and managing payroll (e.g. leave reporting, time approval, etc.) and benefit activities. Reporting to the HR Manager, you will also contribute to the ongoing development of L&S HR services to ensure we are effectively meeting the needs of employees and units. This will include both individual and group process improvement work, including research, analysis, and implementation in a high-volume and fast-paced work environment. We are looking for candidates who will bring a positive, collaborative, proactive problem-solving approach to working with faculty, staff, students and colleagues; exercise sound judgment and discretion in applying and interpreting policies and procedures; maintain a commitment to confidentiality; and embrace change and have a resilient mindset. If you are ready to make a meaningful impact and grow with us, we encourage you to apply. This position is expected to be onsite at UW-Madison campus 3 days a week.

Key Job Responsibilities

• Provides consultation, performs analytics, and/or maintains personnel files, communications, and materials for work unit through various mediums
• Represents unit/program at institutional workshops, informational meetings, and training sessions
• Receives, responds to, and resolves employee questions and problems
• Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines
• Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations
• Prepares, submits, and processes immigration and employment authorization documentation for current and prospective employees to the appropriate entities

Department

College of Letters & Science, Administration - Human Resources. The College of Letters and Science (L&S) is the heart of UW-Madison and home to a tremendous breadth and depth of departments and degree-granting programs in the humanities; natural, physical, and mathematical sciences; and social sciences. As a centralized service unit, L&S Human Resources provides comprehensive HR support to more than 60 units. We serve a diverse community of staff, faculty, and students, offering guidance and expertise across the full spectrum of HR functions—including payroll and benefits, performance management, compensation, staffing, and more. Our team of experienced generalists and specialists is committed to delivering clear, timely communication and both tactical and strategic solutions. We continually evolve our practices based on feedback and the changing needs and priorities of the college.

Compensation

The typical starting salary for this position is $57,000 - $70,000 depending on qualifications and experience.

Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and retirement benefits. Please review the summary of benefits for more information.

Required Qualifications

• Minimum 2-year relevant professional experience in Human Resources, payroll, or related role
• Proficiency with Microsoft Excel and Word or similar applications
• Strong verbal and written communication skills
• Strong attention to detail and the ability to independently plan, establish priorities, and accurately enter and manage information in web-based applications in a deadline-driven work environment

Preferred Qualifications

• Demonstrated knowledge of and ability to navigate and utilize a Human Resource Information Systems (e.g. Workday, Peoplesoft, etc.)
• Human resources and/or payroll experience in a higher education or similar setting
• Experience with applying complex policies and procedures related to complex processes
• Experience with improving processes, navigating change, and/or applying systems thinking to work

Education

Bachelor's Degree Or Equivalent Work Experience Preferred

Contact Information

Maria Antezana, [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.