HR Customer Support Specialist

American University; United States; Hybrid; USD 4,047,000 - 4,133,000; Full time

Job summary

American University is hiring an HR Customer Support Specialist to serve as the primary point of contact for HR, assisting employees across channels and handling inquiries from payroll to policy. The role includes in-person front desk support, I-9 verification, and coordinating HR office logistics.

Hybrid on-campus schedule with 3–4 days on site and 35 hours per week. Ideal candidates will have a high school diploma or equivalent, 1–3 years of relevant experience, and proficiency in Word, Excel,

Qualifications

• High school diploma or equivalent; 1–3 years of relevant experience.
• Proficiency with Microsoft Office programs (Word, Excel, PowerPoint) required.
• Bachelor's degree or higher preferred; HR experience preferred.

Responsibilities

• Serve as the primary HR contact, handling inquiries across channels.
• Route ServiceNow tickets for hires, changes, payroll, benefits, and policy.
• Provide in-person help at the HR front desk and manage front desk staff.
• Oversee I-9 verifications, verify employment, and manage office logistics.

Skills

Customer service

Communication

Problem solving

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Job description

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.

Learn more about American University Department: HR Operations Time Type: Full time Job Type: Regular FLSA Status: Non-Exempt Work Modality: Hybrid 01 (On Campus 3-4 Days/Week) Union: Excluded

Job Description

Summary: The HR Customer Support Specialist serves as the primary point of contact for the Human Resources Department, providing high-touch, professional support to employees across all communication channels. The Specialist manages the full lifecycle of employee inquiries from answering initial calls and routing ServiceNow tickets regarding new hires, personnel changes, payroll, benefits, and HR policy, to providing in-person assistance for walk-in customers. Beyond direct support, this position ensures the HR office runs efficiently by managing I-9 employment verifications, completing verification of employment, overseeing office logistics and supply orders, and providing leadership and coordination to front desk student staff.

Essential Functions

• Interacts with the customer and gathers information to triage and determine details of the inquiry or problem using the Service Now system.
• Creates appropriate service request tickets in Service Now and/or handles and/or resolves incoming tickets.
• Uses the Workday and the legacy systems to lookup, research and gather information and pertinent facts pertaining to the inquiry or problem; Provides first call resolution for a variety of inquiries or issues reported by the customer and escalates the more complicated problems through the appropriate channels.
• Communicates with customers in follows-up to calls or tickets, gathering details, providing information or answering questions.
• Deliver high-quality customer service to department’s customers at the HR front desk by greeting visitors, answering phones, and providing assistance and/or information as appropriate.
• Manage the front desk voicemail and verifies employment by completing the I-9 form in Workday.
• Provide support to HR staff; oversee equipment orders, repairs; maintain supplies and office equipment; identify enhancements to customer and office services for internal staff.
• Distributes and/or handles requests for written employment verifications.
• Supervise the front desk work study or PT student employees to ensure coverage and efficient and consistent level of service.

Competencies

• Serving Customers.
• Displaying Creativity.
• Prioritizing and Organizing.
• Prioritizing and Organizing.

Position Type/Expected Hours of Work

Full-time. 35 hours per week. The schedule is Monday - Friday, 9am - 5pm. Hybrid 1 work modality (3 - 4 days in-person).

Salary Range: $29.38 - $30.00 per hour.

Required Education and Experience

High school diploma or equivalent. 1 - 3 years of relevant experience. Experience with Microsoft Office: Word, Excel and PowerPoint programs are required.

Preferred Education and Experience

Bachelor's degree or equivalent. 2 - 4 years of relevant experience. Human resources experience preferred. Experience with Outlook products preferred.

Additional Eligibility Qualifications

Excellent communication skills (oral and written) are essential. Must be able to complete the I-9 Training to become I-9 Certified.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package. Click here to learn about American University's unique benefit options.

Other Details

Hiring offers for this position are contingent on successful completion of a background check. Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university. Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. American University is an E-Verify employer. Current American University Employees American University current employees must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email [e-mail].

Equal Opportunity

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.

American University is a student centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world.