HR Coordinator - Public Infrastructure

County-of-Sonoma-; Santa Rosa (CA); Hybrid; USD 87,000 - 106,000; Full time

Benefits offered by this job

Hybrid Telework

Salary advancement and paid time off

Health premium contributions

Job summary

County of Sonoma is seeking an HR Coordinator for the Public Infrastructure HR team in Santa Rosa, CA. The role supports recruitment, training, payroll, and employee relations with a focus on accuracy and compliance.

Hybrid telework is available; the position emphasizes attention to detail, strong communication, and the ability to manage multiple priorities in a dynamic public sector environment.

Qualifications

• Experience researching, tracking, analyzing data.
• Excellent organizational skills with complex policies and deadlines.
• Experience drafting policies and procedures.
• Excellent written communication skills.
• Advanced customer service and coordination abilities.
• Project management experience and ability to manage multiple projects.
• Ability to work independently and take initiative.
• Knowledge of databases and MS Office software.

Responsibilities

• Coordinate and schedule interviews, reference checks, and background checks; maintain personnel files.
• Review and enter records in NEOGOV and Saba.
• Coordinate safety meetings and assist with safety training.
• Assist with ADA and Brown Act compliance in collaboration with HR.
• Cross-train on payroll-related functions and leaves of absence.

Skills

Data analysis

Organizational skills

Policy drafting

Written communication

Customer service

Project management

Independence

MS Office

HR/payroll experience

ADA/Brown Act compliance

Education

Public administration coursework

Tools

NEOGOV

Saba

Microsoft Office

Job description

Advance your HR career and make a meaningful impact by joining the County of Sonoma’s dynamic Public Infrastructure HR team!

Starting salary up to $46.45/hour ($96,946/year) and a competitive total compensation package.*

The Sonoma County Public Infrastructure (SPI) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. The department's staff of 272 employees supports the County's critical transportation infrastructure, including bridges, roads, street lighting districts, and traffic signals as well as the procuring and maintaining equipment, vehicles, and real estate, purchasing goods and services, managing an airport, public transit services, and various capital projects; operating and maintaining four veteran's buildings and four water systems within the unincorporated areas of Sonoma County; and maintaining multiple solid waste disposal sites.

As an HR Coordinator at SPI, you will assist our Human Resources/Safety Administrative Services Officer II (ASO) and Department Analyst on the SPI HR team with technical and administrative support for department-wide recruitment, training, safety, disability management, payroll, and employee relations programs. As a member of this team of seven, you will support the department's continuity of operations by:

• Growing strong working relationships and assisting your colleagues to better understand their needs and strengths
• Researching rules, regulations, and best practices to assist in the development of special and long‑term administrative projects, policies, and procedures
• Coordinating and scheduling interviews, conducting reference checks, coordinating pre‑employment background checks, and maintaining personnel files and records
• Reviewing and entering records into our Applicant Tracking and Learning Management Systems (NEOGOV and Saba, respectively)
• Coordinating and attending safety meetings and assisting with the department safety training program
• Helping to ensure departmental compliance with the Americans with Disabilities Act (ADA) and the Brown Act in collaboration with the Human Resources Department
• Cross‑training on payroll‑related functions and learning how to coordinate leaves of absence and how to request medical examinations for prospective employees

To effectively support the department’s human resources functions, the ideal candidate will bring a keen attention to detail, sound judgment, and strong analytical and problem‑solving abilities. They will excel in a dynamic, service‑oriented environment, demonstrating professionalism, adaptability, and the ability to manage shifting priorities with poise and efficiency. The ideal candidate will also possess many of the following:

• Experience researching, tracking, analyzing, and interpreting data
• Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines
• Experience drafting policies and procedures
• Excellent written communication skills
• Advanced customer service skills and the ability to effectively handle inquiries, coordinate services for various internal and external stakeholders, and maintain collaborative working relationships
• Project management experience, with the ability to prioritize and balance multiple projects
• The ability to work independently and take initiative effectively
• Knowledge of database systems and advanced‑level competencies with Microsoft Office software
• Previous HR/Payroll and Safety experience, HR certifications, and/or training is desired

Additionally, a sense of humor is a must! Even though this role involves serious responsibilities and confidential HR work, we also value colleagues who can bring a sense of humor and find appropriate moments for lightness. This role also offers a hybrid work option, with remote work and an in‑office presence, based on operational needs

The County of Sonoma offers a rare and compelling array of scenic, recreational, and geographic characteristics that include over 200 award‑winning wineries, majestic redwoods, inspiring coastline and beaches, and the vibrant Russian River. Encompassing over one million acres of land and water, rich with agriculture, parks, campsites, lakes, and open spaces, the County is home to over 500,000 residents and offers a wide variety of art and music festivals, farmers' markets, and concert venues. Local schools continually rank high on California's Academic Performance Index, and the Santa Rosa Junior College and Sonoma State University offer higher education opportunities. For additional information about the beauty of our community and the valuable services and support that the County provides our communities, please visit sonomacounty.ca.gov and sonomacountyconnections.org.

What we offer

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full‑time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee‑only and employee + family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
• Post‑Retirement Health Reimbursement Arrangement - County contributions to help fund post‑retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation - 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits - Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

This recruitment is being conducted to fill an HR Coordinator position in SPI.

This employment list may also be used to fill future full‑time, part‑time, or extra‑help (temporary) positions as they occur during the active status of the list.

The Civil Service title of this position is Administrative Aide.

*Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Salary Resolution (SalRes) and our Employee Benefits Directory.

Education: Any combination of coursework and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic coursework in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver’s License.

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Certain positions may require the ability to speak, read and write fluent Spanish.

Positions allocated to this class may require specific knowledge and abilities.

A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to candidates.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: CG/JT

HR Technician: KK