HR Coordinator: Onboarding & Records Specialist

Custom Truck One Source, Inc.; Kansas City (MO); On-site; USD 50,000 - 68,000; Full time

Job summary

Custom Truck One Source, Inc. is seeking a Human Resources Coordinator to support the Kansas City HR team.

The role focuses on onboarding, personnel file management, HRIS data entry, and handling HR inquiries to ensure efficient daily operations for a ~1,200-employee site across Kansas City and Sedalia, MO. The position reports to the HR Manager and collaborates with front desk staff to deliver a professional HR presence.

Qualifications

• Associate’s degree in Human Resources, Business Administration, or related field; or equivalent combination.
• Minimum 2–3 years administrative experience, preferably in an HR, professional services, or office environment.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook); comfortable working in HRIS and applicant tracking systems.
• Exceptional organizational skills and attention to detail; able to manage multiple tasks and deadlines without losing accuracy.
• Professional written and verbal communication skills; comfortable interacting with employees and managers at all levels.
• Demonstrated ability to handle confidential information with discretion and maturity.

Responsibilities

• Onboarding logistics and new hire administration, including HRIS entry and day-one setup.
• Coordinates with IT, Payroll, Benefits, and Facilities to ensure system readiness and proper onboarding.
• Performs I-9 verification and maintains I-9 files for both locations; supports audit readiness.
• Manages personnel files and HR documentation; conducts periodic audits for completeness.
• Monitors HR inbox, triages requests, and responds to routine inquiries.
• Assists with offboarding administration and separation paperwork.
• Supports HR compliance activities and general HRIS data entry during peak periods.

Skills

Microsoft Office Suite

HRIS

Applicant tracking systems

Organizational skills

Discretion

Communication skills

Education

Associate’s degree in HR or related field

Equivalent combination of education and experience

Tools

ADP Workforce Now

Job description

Custom Truck One Source, Inc. is seeking a Human Resources Coordinator to support the Kansas City HR team.

The role focuses on onboarding, personnel file management, HRIS data entry, and handling HR inquiries to ensure efficient daily operations for a ~1,200-employee site across Kansas City and Sedalia, MO. The position reports to the HR Manager and collaborates with front desk staff to deliver a professional HR presence.