HR Coordinator & Office Manager

Runwise; New York (NY); On-site; USD 70,000 - 80,000; Full time

Job summary

An innovative climate-tech startup is seeking a motivated HR Coordinator & Office Manager to join their dynamic team. This role offers a unique opportunity to blend operations with company culture in a fast-paced environment. You will manage office logistics, support recruitment efforts, and ensure a seamless experience for candidates and employees alike. With a focus on sustainability and efficiency, this company is transforming how buildings operate, making a significant impact on energy usage and carbon emissions. If you thrive in a collaborative setting and are eager to contribute to meaningful projects, this position is perfect for you.

Benefits

Medical, dental, and vision insurance

Paid Parental Leave

Flexible PTO

Commuter Benefits

401K

Company paid life insurance

Free in-office lunch on Wednesdays

Summer Fridays

Monthly L&D Series

Qualifications

• 1-3 years experience in office management or HR coordination.
• Strong communicator with excellent social skills.

Responsibilities

• Coordinate candidate interviews and manage office operations.
• Support special projects and maintain a welcoming office environment.

Skills

Organizational Skills

Communication Skills

Recruitment Coordination

Administrative Skills

Detail-Oriented

Education

Bachelor's Degree

Tools

Greenhouse

Job description

Join to apply for the HR Coordinator & Office Manager role at Runwise.

Runwise is seeking a highly motivated, organized, and people-first Office Manager & HR Coordinator to join our team. This is a unique opportunity at a fast-growing tech company that is transforming building operations.

Runwise (www.runwise.com) is a climate-tech startup controlling key energy systems in over 7,500 buildings across the US. Our hardware and software significantly reduce energy consumption, costs, and carbon emissions, removing the equivalent of 80,000 cars' worth of emissions annually.

As the Office Manager & HR Coordinator, you will ensure smooth office operations in NYC and support recruiting and employee experience. Your responsibilities include coordinating interviews, managing office supplies, supporting events, and assisting with onboarding and special projects.

Responsibilities

• Coordinate recruitment activities, including scheduling interviews and maintaining data in HR systems.
• Act as a point of contact for candidates and ensure effective communication.
• Manage daily office operations, including supplies, vendor relationships, and IT support.
• Serve as front desk and maintain a professional office environment.
• Arrange travel for employees and support event planning.
• Identify process improvements and support special projects and onboarding.

Qualifications

• 1-3 years of experience in Office Management, HR, or related roles.
• Excellent communication and relationship-building skills.
• Highly organized with the ability to multitask.
• Detail-oriented with strong administrative skills.
• Based in NYC or surrounding areas, willing to work in-office Monday-Friday.
• Supportive of event planning and special projects.

Runwise is an equal opportunity employer committed to diversity and inclusion.

Salary: $70,000-$80,000 (dependent on experience)

Location: In-office role in Chelsea, NYC, 4-5 days/week.

Core Values

• No job is too small.
• Sincerity builds trust.
• Setbacks fuel progress.
• Efficiency is vital.

Benefits

• Medical, dental, vision insurance
• HSA & FSA options
• Paid Parental Leave
• Access to Talkspace & Health Advocate
• Flexible PTO
• Commuter Benefits
• 401K
• Company-paid life insurance
• Voluntary supplemental life insurance
• Free in-office lunch Wednesdays
• Hybrid work environment
• Summer Fridays
• Monthly L&D Series
• Employee Resource Groups (e.g., DEIB, Run Club)

This is an excellent opportunity to grow your career in a dynamic company.