HR Coordinator Full Time

BJ's Wholesale Club, Inc.; Portage (IN); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Weekly Pay

Daily Pay

Free BJ’s Memberships

Generous Paid Time Off

Health Benefits

401(k) Retirement Savings Plan

Employee Stock Purchase Plan

Job summary

BJ’s Wholesale Club is seeking an HR/Administrative professional to support administrative functions within the club. Responsibilities include coordinating orientation and benefits enrollment, maintaining HR records, managing scheduling and club payroll, and ensuring compliance with GOLD standards and company policies.

The role emphasizes teamwork, integrity, and member-focused service. The position requires strong organization, attention to detail, and basic computer skills; prior

Qualifications

• Detailed oriented
• Strong interpersonal and organization skills
• Prior Human Resources, administrative, or clerical experience is preferred
• Basic computer knowledge (MS Word, MS Excel, Email) required

Responsibilities

• Participates in weekly meetings and sets up 2nd interviews for Club Manager/Assistant Club Manager.
• Conducts new Team Member orientation.
• Facilitates and tracks training for all new hires.
• Acts as on-site administrator of intranet-based training and communications system to coordinate club training needs (e.g., cashier training, safety).
• Controls comprehensive scheduling processes for all hourly Team Members.
• Ensures club payroll is completed accurately and timely weekly and maintains payroll records.
• Maintains all HR communication boards and handles confidential information.

Skills

Attention to detail

Interpersonal skills

Organization

HR experience

Administrative experience

Clerical experience

MS Word

MS Excel

Email

Job description

A World-Class Team BJ’s Wholesale Club is powered by more than 30,000 team members who make a real impact every day. Whether you’re stocking shelves, solving problems or shaping strategy, your work helps families save on what matters most. We’re a team built on purpose and opportunity. Join us and be part of something meaningful.

Why You’ll Love Working at BJ’s

At BJ’s Wholesale Club, our team members are at the heart of everything we do. That’s why we offer a comprehensive benefits package designed to support your health, well-being and future – both on and off the job. When you grow, we grow.

• Weekly Pay: Get paid every week so that you can manage your money on your terms.
• Daily Pay: Access to your money on your schedule with DailyPay.*
• Free BJ’s Memberships: Enjoy a complimentary The Club Card Membership, plus a free Supplemental Membership for someone in your household.*
• Generous Paid Time Off: Take the time you need with vacation, personal, sick days, holidays, bereavement, and jury duty leave.
• Flexible and Affordable Health Benefits: Choose from three medical plans, and access optional dental, vision, Health Savings Account (HSA), and flexible spending account options to fit your lifestyle.
• 401(k) Retirement Savings Plan: Build your financial future with a company match (available to team members 18 and older).
• Employee Stock Purchase Plan: Accumulate funds through after-tax payroll deductions that can be used to purchase shares of BJ’s common stock at a 15% discount.

* Eligibility requirements vary by position.

Open availability is required to work any day of the week including weekends any time between 7am and 10pm.

Job Summary

Responsible for supporting administrative functions in the club. Responsible for participating in the hiring process as assigned. Facilitate and coordinate team member orientation, benefit enrollment, assist in updating and maintaining HR records, filing, and team member communication. Responsible for comprehensive scheduling processes and club payroll. Team Members: Carry out job functions and responsibilities as assigned. Support the application of club policies, procedures and compliance. We strive for flawless execution and hold ourselves accountable. Act with honesty and integrity and lead with the member in mind to address all concerns and to escape any concerns, as appropriate. Ensure a safe and positive environment for our members and each other. Embrace inclusion and diversity, by working together with collaboration and respect. Work as a team to achieve goals. Move with speed and agility in everything we do. Innovate and adapt so we can move as fast as the world around us. Maintain a friendly and positive attitude. Members: Deliver service excellence through all points of contact. Resolve and deescalate to address every member concern. Ensure a safe and positive environment and experience for the members. Daily commitment to GOLD Standards Greet, Anticipate, Appreciate (GAA) Fast, Friendly Full, Fresh, Clean Club Standards: Work as a team to deliver GOLD club standards daily. Work with commitment and pride to deliver GOLD- Grand Opening Look Daily Clean and organized, inside and out Know your Business: Understand how to access and read production and/or financial performance reporting for your department. See the connection between consistent execution and the positive impact it can have on the business.

Major Tasks, Responsibilities, and Key Accountabilities

• Participates in weekly meetings with CoE (Center of Excellence) and sets up 2nd interviews for Club Manager/Assistant Club Manager.
• Conducts new Team Member orientation.
• Facilitates and tracks training for all new hires.
• Acts as the "on-site administrator" of intranet-based training and communications system to coordinate club training needs (e.g., cashier training, safety, etc.).
• Controls comprehensive scheduling processes for all hourly Team Members.
• Ensures club payroll is completed accurately and timely weekly and ensures all payroll records are maintained properly.
• Ensures club performance management process, disciplinary process and corresponding logs are maintained.
• Administers all personnel paperwork, including completing and processing new hire paperwork, hourly wage increases, hourly promotions, terminations, worker's compensation, and unemployment claims.
• Supports club talent acquisition efforts by, among other things, ensuring the in-club hiring table and all recruitment marketing materials are set to GOLD standards, communicating availability of team member referral programs, and partnering with local community organizations.
• Conducts benefit orientations and facilitates communication of annual benefits open enrollment process.
• Processes LOAs in coordination with LOA Specialist and outside vendor; addresses LOA/WC issues (explaining process, answering questions, communicating with Home Office, Lincoln Financial, or Sedgwick, logging incidents into Alert/LPMS)
• Maintains Team Member personnel and medical files.
• Answers Team Member questions or directs them to the appropriate company resources.
• Addresses non-complex team member relations issues and/or escalates such issues to the assigned manager, as appropriate.
• Handles Team Member confidential information with care.
• Gathers ordering information and inputs Aruba orders.
• Ensures GOLD standard presentation of breakroom and HR office area daily.
• Provides needed support for team member recognition and engagement events as assigned by Club Manager/Assistant Club Manager.
• Ensures all legal compliance postings are posted and current.
• Responsible for HR self-audits for the overall club operational audit.
• Attends meetings (broadcasts/zoom) with Regional HR Business Partner and those as designated from Home Office.
• Maintains all HR communication boards.
• Handles additional administrative tasks as required.
• Maintains all club policies and procedures.
• Performs other duties as assigned, including working in other departments as needed.
• Regular, predictable, full attendance is an essential function of this job.

Qualifications

Detailed oriented Strong interpersonal and organization skills Prior Human Resources, administrative, or clerical experience is preferred Basic computer knowledge (MS Word, MS Excel, Email) required

Job Conditions

Most of the time is spent moving about on hard surfaces Occasionally may need to twist, lift, bend pull, reach and move files or boxes Frequent time sitting at computer Sometimes required to lift up to 30 pounds. May require lifting and moving heavy and/or awkward objects in excess of 30 pounds with assistance. Located in a comfortable indoor area with frequent exposure to temperature extremes and loud noises. There may be occasional exposure to cleaning agents. We recognize the growing role of AI tools, including ChatGPT, and value familiarity with them. That said, we want to hear from your authentic self. Your application should reflect your own skills, experiences, and insights rather than AI-generated responses.

Who We Are

BJ’s Wholesale Club is driven by a powerful purpose: we take care of the families who depend on us. More than 8 million members rely on us for unbeatable value and convenience. Headquartered in Marlborough, Massachusetts, BJ’s is a leading membership warehouse club with over 250 clubs, nearly 200 BJ’s Gas® stations and eight distribution centers across 21 states – and growing. BJ’s offers the highest-quality fresh produce, meat, deli and bakery items as well as apparel, electronics, home goods and more – all at unbeatable value. Our members shop how and when they want, whether it’s in our clubs, online or with curbside pickup.