HR Coordinator/Benefits

Johnson, Mirmiran & Thompson, Inc.; Cockeysville (MD); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

Paid Holidays

Caregiver Leave

401K Retirement Plan

ESOP

Career Development Programs

Job summary

Johnson, Mirmiran & Thompson, Inc. in Maryland seeks a benefits and leave administrator to support daily administration of leave-of-absence and employee benefits programs.

You will work with internal and external partners to ensure timely, accurate, and compliant processing. This role emphasizes HIPAA privacy, confidential recordkeeping, and open enrollment activities, with opportunities to grow into a benefits specialist role.

Qualifications

• Bachelor's degree in business administration or related field.
• 3-5 years of Human Resources experience.
• Experience managing leave cases (FMLA, ADA, disability, military leave/USERRA) and benefits administration.

Responsibilities

• Administer Leave Programs (80%): manage leave cases per laws and company policies.
• Maintain leave records, HIPAA compliance, confidentiality.
• Coordinate medical documentation and return-to-work information.
• Develop and improve leave workflows and communications.
• Prepare leave reporting and analytics.

Skills

Attention to detail

Communication

Organization

Compassionate support

Judgment & discretion

Analytical skills

MS Office

HRIS familiarity

Independent work

Customer service

Education

Bachelor's degree in business administration

Tools

PulpStream

HRIS

Job description

Job Description

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm with more than 2,800 professionals, providing a full range of multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT is currently ranked #45 on Engineering News-Record's list of the Top 500 Design Firms.

Position Summary

This position supports the day-to-day administration of JMT's leave of absence and employee benefits programs. The role works closely with internal and external partners to ensure timely, accurate, and compliant administration. The position also provides opportunities to contribute to special projects as needed and the potential to grow into a benefits specialist role. Success requires strong attention to detail, sound judgment, confidentiality, and a customer-focused approach.

Compensation for this position is $50,000.00 - $65,000.00, commensurate with experience, education and certifications. The provided range is a good faith estimate based on the requirements described within the job description. We notice that we receive a wide variety of applicants and recognize that the person selected may be less experienced or more experienced. If so, the actual salary range may vary from the estimate provided.

Essential Functions and Responsibilities

• Administration of Leave Programs (80%):

• Coordinate and administer employee leave of absence cases, including FMLA, ADA accommodations, disability, military leave, workers' compensation lost-time claims, and other company-provided leave programs.

• Establish and maintain leave requests in PulpStream, track required documentation, and determine eligibility in accordance with applicable laws, regulations, and company policies.

• Serve as a subject matter resource regarding leave processes, requirements, timelines, and status updates.

• Maintain accurate, confidential leave records and ensure compliance with HIPAA, ADA, employee privacy, and related confidentiality requirements.

• Research new or changing leave-related regulations and summarize potential impacts, recommendations, and process improvements.

• Coordinate medical documentation and return-to-work information while ensuring sensitive information is handled appropriately and securely.

• Assist with the development and improvement of leave workflows, employee and manager communications, training materials, and best-practice recommendations.

• Prepare and maintain leave reporting, metrics, and analytics to support case management, compliance, and program oversight.

• Perform other related duties as assigned.

• Administration of Benefits Programs (20%):

• Administer employee benefits transactions, including new hire enrollments, qualifying life event changes, terminations, and other updates, ensuring accurate and timely processing in payroll and benefits systems.

• Serve as a primary point of contact for benefits and leave-related questions.

• Educate employees on available benefit programs, plan provisions, enrollment requirements, and available resources through individual support, presentations, and open enrollment communications.

• Support annual open enrollment activities, wellness initiatives, and benefits one-on-one meetings, including preparation, employee communication, and follow-up.

• Collaborate with insurance carriers, payroll, internal HR teams, and external partners to resolve issues related to enrollment, eligibility, payroll deductions, claims, billing, and plan administration.

• Review and process insurance carrier billing, reconciling discrepancies and coordinating corrections as needed.

• Maintain accurate benefits records and support audits, reporting, and compliance-related requests as needed

Required Skills

• Strong attention to detail and commitment to accuracy in data entry, billing, enrollment, and case management.
• Excellent verbal and written communication skills with the ability to explain complex benefits and leave topics in a clear, employee-friendly manner.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, follow-ups, and confidential cases.
• Ability to provide compassionate and professional support to employees during sensitive medical, family, personal, or life-event situations.
• Sound judgment and discretion when handling confidential employee, medical, payroll, and benefits information.
• Analytical and problem-solving skills with the ability to research issues, reconcile discrepancies, identify trends, and recommend solutions.
• Proficiency with Microsoft Office, especially Excel, Word, Outlook, and Teams; experience with HRIS, benefits administration, payroll, carrier, or leave management systems preferred.
• Ability to work independently while collaborating effectively with HR, Payroll, managers, vendors, and employees.
• Customer-service mindset and commitment to delivering timely, accurate, and helpful support.

Required Experience

• Bachelor's degree in business administration, or a related field.
• 3-5 years of Human Resources experience.
• Experience managing leave cases (such as FMLA, ADA accommodations, disability, military leave/USERRA, and related programs) and benefits administration (such as enrollments, qualifying life event changes, carrier coordination, billing, and employee support).

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature, but may require occasional standing and walking. Lifting and carrying objects up to 20 pounds. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Benefits

JMT offers outstanding opportunities for career and professional growth. We are 100% employee-owned (ESOP) and offer outstanding health care coverage and other benefits, including:

• Affordable Medical, Dental & Vision Insurance
• Company paid Life and Disability Insurance
• Paid Time Off
• Paid Holidays
• Paid Caregiver Leave Program
• 401K Retirement Plan (Traditional and Roth options)
• Employee Stock Ownership Plan (ESOP)
• Career Development Programs
• And more…
• Benefits | JMT

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.