HR Coordinator

Ashland Specialty Ingredients, GP; Hopewell (VA); On-site; USD 60,000 - 75,000; Full time

Job summary

Ashland Specialty Ingredients, GP in Hopewell, VA seeks an HR Coordinator to serve as on-site HR support for payroll, onboarding, recruiting, labor relations, and general HR operations. This role partners with the Plant Manager to meet workforce needs, engage employees, and manage day-to-day HR tasks in a manufacturing environment.

The ideal candidate has 2+ years in HR, familiarity with HRIS and payroll systems, and experience or comfort working with a unionized workforce.

Qualifications

• 2+ years of experience in Human Resources or related functions.
• HS Diploma or equivalent.
• Experience in a manufacturing environment preferred.
• Experience supporting a unionized workforce is preferred.
• Familiarity with HRIS, payroll systems, excel, and applicant tracking systems.

Responsibilities

• Process and support payroll administration for weekly payroll transactions.
• Coordinate onboarding activities and ensure compliance with I-9 requirements.
• Assist with recruiting, scheduling, and candidate communications.
• Provide administrative support for labor relations and union documentation.
• Support employee relations and HR processes with confidentiality.
• Assist plant leadership with administrative tasks and reporting.

Skills

Payroll administration

HR coordination

Recruiting support

HRIS

Applicant tracking

Excel

Union experience

Education

HS Diploma or equivalent

AA Degree in HR or related field

Tools

HRIS

Payroll systems

ATS

Microsoft Excel

Job description

Ashland Specialty Ingredients, GP Are you the kind of person that is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we’d like to meet you and bet you’d like to meet us. Ashland has an exciting opportunity for an HR Coordinator to join our team at the Hopewell, VA location. This is a very visible, significant role within the Company and the Human Resources function. This position will report to the Senior HR Business Partner. The Human Resources Coordinator serves as the primary on site HR point of contact for employees and supervisors, providing support across payroll administration, recruiting, onboarding, labor relations, and general HR operations. This position plays a key role in ensuring compliance with company policies, collective bargaining agreements, employment laws, and HR processes while delivering exceptional customer service to employees and plant leadership. The HR Coordinator partners closely with the Plant Manager to support workforce needs, employee engagement, and day to day administrative operations.

Payroll Administration

• Process and review weekly payroll transactions for accuracy and compliance.
• Audit employee time records, attendance, and pay adjustments.
• Investigate and resolve payroll discrepancies in a timely manner.
• Coordinate with payroll and benefits teams regarding employee status changes.
• Maintain payroll records and supporting documentation.

Onboarding and Compliance

• Coordinate new hire onboarding activities.
• Complete and verify Form I-9 documentation.
• Maintain employment records and personnel files.
• Ensure compliance with company policies and applicable employment laws.
• Support employee data management within HR systems.

Recruiting Support

• Assist with recruiting activities, including candidate scheduling, interview coordination, and communications.
• Support job posting administration and applicant tracking systems.
• Coordinate pre-employment requirements, including background checks and drug screens.
• Facilitate new hire orientation and onboarding processes.
• Partner with hiring managers to ensure a positive candidate experience.

Labor Relations and Collective Bargaining Support

• Provide administrative support related to collective bargaining agreements and labor relations activities.
• Assist with grievance tracking, labor relations documentation, and meeting coordination.
• Maintain records related to contract administration and union communications.
• Support preparation of bargaining materials, reports, and workforce data.
• Monitor compliance with contractual provisions and HR policies.

Employee Relations and HR Support

• Serve as the first point of contact for employee questions regarding HR policies, payroll, benefits, attendance, and other employment matters.
• Assist managers and employees with HR processes and procedures.
• Escalate complex employee relations issues to HR leadership as needed.
• Support employee engagement activities and plant communications.
• Maintain confidentiality of sensitive employee and business information.

Administrative Support to Plant Manager

• Provide administrative support for plant leadership, including scheduling, correspondence, and report preparation.
• Coordinate meetings, employee events, and training activities.
• Prepare presentations, spreadsheets, and reports as requested.
• Assist with maintaining departmental records and documentation.
• Support special projects and plant initiatives.

*This is not a Workday Consultant Role*

Qualifications

• 2+ years of experience in Human Resources, payroll administration, or related business functions.
• HS Diploma or equivalent.
• Experience in a manufacturing environment preferred.
• Experience supporting a unionized workforce is preferred.
• Familiarity with HRIS, payroll systems, excel, and applicant tracking systems.
• Experience working in a union environment.
• AA Degree in HR or related field.
• Experience working in a manufacturing environment.

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer. At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do. Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty. Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit. Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

NOTE: We do not accept resumes from external staffing agencies or independent recruiters for any of our openings unless we have a signed recruiting agreement in place to fill a specific position.

Infinite possibilities Creating good chemistry isn’t just about what happens when you add the right ingredients together. It’s about what happens when the right people are one of the ingredients. Good chemistry – the kind that can transform a market or a world – is what makes Ashland different and what makes us better. If you’re passionate about the infinite possibilities created through good chemistry, we have a rewarding and challenging opportunity for you to help us make great things happen every day for our customers, our communities, our investors and our colleagues around the world.