HR Coordinator

Ultipro; Colton (CA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Profit sharing

Comprehensive benefits (Health, Dental

401(k) and time off)

Job summary

Ashley Furniture Industries is seeking a detail-oriented HR Coordinator to provide administrative and operational support for Human Resources in a fast-paced retail distribution environment. You will maintain employee records, process transactions, support onboarding and offboarding, and ensure data accuracy.

This onsite role partners with managers to ensure a smooth onboarding experience, manage HR systems, assist with payroll, benefits, leave administration, and HR reporting, while maintaining

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in HR, Business Administration, or related field preferred.
• 2–3 years of HR administrative or coordinator experience required.
• Experience in a distribution center, manufacturing, or retail environment preferred.
• SHRM-CP, PHR, or aPHR preferred but not required.

Responsibilities

• Maintain accurate and up-to-date employee records in the HRIS system.
• Process personnel transactions including hires, terminations, transfers, promotions, and status changes.
• Enter and verify employee data to ensure accuracy and compliance.
• Audit HR data regularly and resolve discrepancies.
• Coordinate onboarding activities including offer letters, background checks, and pre-employment paperwork.
• Facilitate new hire orientation and ensure completion of required documentation and training.
• Support employee offboarding, terminations, and resigned processes.
• Manage filing and records retention in accordance with policy and legal requirements.
• Track and maintain compliance documentation (I-9s, training, certifications).
• Prepare HR reports on headcount, turnover, onboarding, and compliance.

Skills

HRIS data entry

Onboarding

Offboarding

Records management

Compliance

Payroll support

Education

High school diploma or equivalent

Assoc/Bachelor in HR or related field (preferred)

Tools

Workday

ADP

UltiPro

Job description

• Pay or shift range: $25 USD to $27 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

HR Coordinator | Ashley Furniture Industries

About Ashley Furniture Industries

Ashley Furniture Industries is one of the world's largest furniture manufacturers and retailers, operating across manufacturing, retail, and distribution with global reach. Our success is built onCore Valuesof Honesty, Respect, Dignity, and Compassion, andGrowth Valuesof Creativity, Discipline, Fun, and Competitive Spirit.

We're looking for detail-oriented, service-minded HR professionals who want to make a real impact by supporting our teams and ensuring exceptional HR operations.

The Opportunity

We're seeking anHR Coordinatorto provide administrative and operational support for Human Resources within afast-paced retail distribution environment. You'll be responsible formaintaining employee records, processing personnel transactions, supporting onboarding and offboarding activities, auditing HR data for accuracy, managing HR systems, tracking compliance documentation, coordinating employee communications, and assisting withpayroll, benefits, leave administration, and reporting.

As a key resource for employees and leaders, you'll ensure HR processes are completedaccurately, efficiently, and in compliancewith company policies and procedures. You'll play a vital role in creating a positive employee experience and supporting the operational success of our distribution or retail teams.

If you're adetail-oriented, organized, and people-focused professionalwho thrives in a fast-paced environment and valuesaccuracy, service, and collaboration,this role is for you.

What You'll Do

HRIS Data Entry & Maintenance

• Maintain accurate and up-to-dateemployee recordsin the HRIS system
• Processpersonnel transactions, including new hires, terminations, transfers, promotions, and status changes
• Enter and verify employee data to ensureaccuracy and compliance
• Audit HR data regularly to identify and resolve discrepancies
• SupportHRIS system upgrades, testing, and process improvements
• Coordinatenew hire onboardingactivities, including offer letters, background checks, drug screens, and pre-employment paperwork
• Facilitatenew hire orientationsessions to welcome employees and introduce them to company policies, benefits, and culture
• Ensure new hires complete all required documentation and training in a timely manner
• Partner with managers to ensure asmooth and positive onboarding experience
• Track onboarding progress and follow up on outstanding items

Offboarding & Employee Separations

• Processemployee terminations and resignations, including exit interviews, final pay calculations, and benefit terminations
• Coordinate return of company property and access deactivation
• Ensure compliance with all offboarding procedures and legal requirements
• Maintain confidentiality and treat departing employees with professionalism and respect

Filing & Records Management

• Maintainphysical and electronic employee filesin accordance with company policies and legal requirements
• Ensure proper retention and disposal of HR records
• Organize and maintain confidential personnel files with strict attention to detail
• Supportrecord requestsfor audits, legal matters, and employee inquiries

Compliance & Audit Support

• Track and maintaincompliance documentation, including I-9 forms, background checks, training records, and certifications
• Assist withHR audits(internal and external) by preparing documentation and ensuring data accuracy
• Monitor compliance with federal, state, and local employment laws and company policies
• SupportEEO, affirmative action, and other compliance reportingrequirements

Benefits & Leave Administration Support

• Supportbenefits administration, including enrollments, changes, and employee inquiries
• Track and administerleave requests(FMLA, medical, personal, etc.) and ensure proper documentation
• Coordinate with payroll and benefits vendors to resolve employee issues

Reporting & Administrative Tracking

• Prepare and distributeHR reportson headcount, turnover, onboarding, compliance, and other metrics
• Track key HR metrics and provide data to HR leadership for analysis and decision-making
• Maintain tracking systems for training completion, performance reviews, and other HR processes

Employee Documentation & Correspondence

• Prepare and distributeemployee communications, including letters, memos, and notices
• Process and respond toemployee inquiriesregarding HR policies, benefits, and procedures
• CoordinateHR communicationsfor site-wide announcements, policy updates, and events

General HR Administrative Support

• Provideadministrative supportto HR leadership, site managers, and employees
• Assist withemployee engagement initiatives, events, and recognition programs
• Coordinate HR meetings, training sessions, and employee programs
• Support special projects and initiatives as assigned

What You Bring

Required Qualifications

Education:

• High school diploma or equivalent (Required)
• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (Preferred)

Experience:

• 2–3 years of HR administrative or coordinator experience (Required)
• Experience in a distribution center, manufacturing, or retail environment (Strongly Preferred)
• Experience with HRIS systems (Workday, ADP, UltiPro, etc.) (Preferred)

Licenses & Certifications:

• SHRM-CP, PHR, or aPHR certification (Preferred, but not required)

• Onsite positionin a distribution center or retail location
• Standard business hours (Monday–Friday, 8:00 AM – 5:00 PM, or as needed)
• Occasionalextended hoursduring peak periods (onboarding, audits, open enrollment)
• Fast-paced, high-volume environment with frequent interaction with employees and leaders

Compensation: Hourly Rate = $25.00 - $27.00. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, and other job-related factors.

Profit sharing is available to eligible employees; this discretionary program is dependent on the profitability of the company.

Benefits: When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, 80 hours paid vacation and 40 hours of California Paid Sick Leave. Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process.

Our Core Values

• Honesty & Integrity
• Continuous Improvement/Operational Excellence
• Dirty Fingernail
• Growth Focused

To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility

This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual’s skills, qualifications, merit, and business need.

Disclosure pertains to applicants applying in LA County:

he Ashley Companies are committed to fair chance hiring practices in accordance with the LA County Fair Chance Initiative for Hiring. Consideration of all qualified applicants, regardless of criminal history; qualified applicants will be considered for employment with arrest and/or conviction records in accordance with the Ordinance and the California Fair Chance Act.

Conditional Job Offer:

Conditional job offers are contingent on the successful submission and completion of a signed application, submission of established documents of an I-9 form, eligible drug screen, and pre-employment background check.

Criminal Background Checks:

The position of interest, aligns to supervisory authority of other employees and/or is an individual contributor role, which interacts with the public (including minors), potential access to customers’ financial information and personal data; including access to Company property in an unsecure environment. Background checks are required to safeguard safety risk, harm, or harassment to our general public; including but not limited to staff, employees, contractors, vendors, associates, clients, or our customers. Conditional offers will not be withdrawn without the applicant receiving written notification of the decision, copy of criminal history report and following the legal rights of dispute accuracy of the applicants criminal history. Criminal background check convictions will be considered in accordance with the LA County Fair Chance Ordinance and California Fair Chance Act.

Ashley values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual’s skills, qualifications, merit, and business need.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.