HR Coordinator

DisruptAZ; Chicago (IL); On-site; USD 50,000 - 55,000; Full time

Job summary

An established industry player is looking for a detail-oriented HR Coordinator to enhance their Human Resources Department. In this dynamic role, you'll manage recruitment, payroll, and employee engagement initiatives, ensuring a seamless onboarding experience for new hires. This position is perfect for someone who thrives in a fast-paced environment and is eager to grow their HR career. Join a company that values care, connection, and excellence, and make a meaningful impact on the employee experience while enjoying a comprehensive benefits package that supports your well-being.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off (PTO)

Commuter Benefits

Flexible Spending Accounts (FSA)

Free Meals

Pet Insurance Options

Wellness Rewards

Qualifications

• 2-4 years of experience in HR operations, recruiting, and payroll administration.
• Bachelor’s degree in Human Resources or related field preferred.
• Strong knowledge of employment laws and HR compliance.

Responsibilities

• Manage end-to-end recruitment processes and onboarding.
• Process bi-weekly payroll ensuring accuracy and compliance.
• Develop and implement employee engagement programs.

Skills

Recruiting

Payroll Administration

HRIS Management

Employee Engagement

Interpersonal Skills

Attention to Detail

Problem Solving

Conflict Resolution

Microsoft Office Suite

Bilingual (English and Spanish)

Education

Bachelor’s degree in Human Resources

Bachelor’s degree in Business

Tools

HRIS Systems

Payroll Software

Microsoft Office Suite

Job description

Customary Hours: This role may require occasional work on evenings, holidays, and weekends, depending on business needs.

Are you ready to make an impact across the full HR spectrum? Blue Plate Catering is seeking a versatile and detail-driven HR Coordinator to join our Human Resources Department.

In this role, you’ll wear multiple hats — owning recruiting from start to finish, managing payroll and HRIS operations, leading new hire onboarding and orientation, and driving employee engagement initiatives that bring our values to life. You’ll work closely with every department in the organization and play a critical part in shaping the employee experience.

This is a great opportunity for someone who thrives in a fast-paced, hospitality-forward environment and wants to grow their HR career with a company that values care, connection, and excellence in execution.

Position Summary

Blue Plate Catering is seeking a highly organized and detail-oriented Human Resources Coordinator to join our Human Resources team. This role plays a critical part in attracting and onboarding talent, executing accurate payroll, managing HR systems, and driving employee engagement initiatives — all while embodying our core value: We Care More.

Essential Functions:

Recruitment & Onboarding:

• Manage end-to-end recruitment processes, including job postings, candidate screening, interview coordination, and offer letter preparation.
• Coordinate and conduct new hire orientations, ensuring a seamless onboarding experience.
• Regularly reviews orientation program to ensure effectiveness, making enhancements and improvements as needed.
• Prepare onboarding materials and ensure timely completion of pre-employment requirements.
• Represent the employer at recruitment seminars, college career days, job fairs, etc. This representation must occur at least semi-annually.
• Maintain recruitment metrics and provide regular reports on hiring activities.

Payroll Administration:

• Process bi-weekly payroll, ensuring accuracy and compliance with federal and state regulations.
• Reconcile and audit timekeeping and payroll discrepancies.
• Support compliance with wage and hour laws, including overtime eligibility and FLSA classification
• Manage employee garnishments maintaining privacy.
• Maintain confidentiality and integrity of payroll data.

Employee Engagement:

• Develop and implement employee engagement programs and initiatives.
• Organize company events, recognition programs, and wellness activities.
• Gather feedback through surveys and focus groups to enhance employee satisfaction.

HRIS Management:

• Maintain HR records ensuring compliance with all federal and state requirements. Conduct regular file audits.
• Generate reports and analytics to support HR decision-making.
• Ensure data integrity and assist in system upgrades or implementations.

General HR Support:

• Answer and follow up on daily employee/manager questions.
• Support compliance with labor laws and company policies.
• Handle employee inquiries and provide guidance on HR-related matters.
• Respond to all unemployment claims under the direction of HR Director
• Assist in providing guidance and information to managers and employees in all areas related to company policies, procedures and HR legal compliance. Ensure workplace issues are handled effectively and expediently to remove barriers to successful job performance and foster a positive work environment.
• Assist with benefits enrollment support and compliance tracking (I-9, E-Verify, EEO logs, etc.).
• Track and maintain OSHA-required injury and illness logs (Forms 300, 300A, and 301), ensuring timely and accurate reporting.
• Administer the company’s worker’s compensation program according to policy, to include: case management, aggressive claims management, claims resolution, file maintenance and overseeing the reporting of injuries and accidents.
• Provide administrative support for audits, training, and HR reporting.
• Other HR related tasks as assigned by management

Requirements

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor’s degree in Human Resources, Business, or a related field preferred.
• 2-4 years of experience in HR operations, recruiting, and payroll administration (Hospitality experience preferred).

Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• Ability to demonstrate strong affinity for Blue Plate’s mission: Our mission is to “care more” for others through food and service experiences that turn our partner’s vision into reality.
• Professionalism, tact and presentation are all essential elements of the job.
• Strong relationship building and interpersonal skills.
• High attention to detail, confidentiality, and accuracy.
• Responsiveness and sense of urgency.
• Working knowledge of employment laws and HR compliance.
• A willingness to learn on the job and expand his/her knowledge.
• Ability to maintain confidentiality in all matters.
• Adaptable to changing priorities.
• Strong organizational and multitasking skills.
• Strong conflict resolution and problem-solving skills.
• Computer proficiency with Microsoft Office Suite and HRIS systems.

Language Skills

Ability to read, write and speak English and Spanish proficiently.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• While performing the duties of this job, the employee is regularly required to talk or hear.
• Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• The employee must occasionally lift and/or move up to 20-25 pounds.
• At times, may require more than 40 hours per week to perform the essential duties of the position.
• Fine hand manipulation (keyboarding).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Blue Plate is committed to providing reasonable accommodations to qualified individuals with disabilities in accordance with the American with Disabilities Act (ADA):

• Onsite position based at our Chicago headquarters
• Internal office space.
• The noise level in the work environment is usually moderate.

Compensation and Benefits:

Salary Range: $50,000 – $55,000 annually, based on experience and qualifications.

Benefits Overview

At Blue Plate Catering, we live our core values: Happy, Joyful & Fun; We Care More; Humbly Confident; Genuine & Authentic; Goes Beyond. Our comprehensive benefits package reflects our commitment to supporting our team’s well-being and growth. Benefits include medical, dental, and vision insurance, a 401(k)-retirement plan, and paid time off (PTO) with sick leave. Additional perks such as commuter benefits, Flexible Spending Accounts (FSA), free meals, and pet insurance options ensure our team feels valued. We also offer wellness rewards, an Employee Assistance Program (EAP), and resources to help you thrive in work and life.

Blue Plate Catering complies with all applicable federal, state, and local laws governing non-discrimination in employment, including protections related to race, color, religion, sex (including sexual orientation, gender identity, or pregnancy), national origin, age, disability, or genetic information.