HR Coordinator

Clarvida; California; Remote; USD 29,000 - 32,000; Full time

Benefits offered by this job

Paid vacation days

Sick leave

Holidays

Health insurance

Dental insurance

Vision insurance

401(k)

EAP

Perks discounts

Mileage reimbursement

Cellphone stipend

Job summary

Clarvida is seeking a Remote Human Resources Coordinator (CA resident) to support the HR team with administrative duties and file management. You will audit employee files, verify required documents, and ensure licensing readiness across multiple states.

Responsibilities include maintaining confidential personnel records, assisting with background checks, and handling HR operations. Strong MS Office skills, attention to detail, and ability to work in a fast-paced environment are essential.

Qualifications

• Language skills: read, analyze and interpret complex documents; communicate effectively verbally and in writing.
• Reasoning ability: solve practical problems with limited standardization.
• Ability to meet deadlines and work in a fast-paced environment.
• Proficiency with Microsoft Office (Excel, Word, Outlook) is expected.

Responsibilities

• Acts as custodian of records, protecting confidentiality of records and releasing information with proper authorization.
• Maintains employee records for multiple states.
• Verifies records’ accuracy and reviews documentation for policy compliance, including I-9 and E-Verify audits.
• Assists with daily administrative operations of the HR department and liaises with employees and management.
• Acts as system administrator for the database of employee records.
• Ensures adherence to company policies and HR practices.
• Assists with background checks, audits and state/local program compliance.
• Oversees Pathways gift card program and manages office supplies.

Skills

Language skills

Reasoning ability

Customer service

Interpersonal skills

Critical thinking

Microsoft Excel

Microsoft Word

Microsoft Outlook

Education

Associate’s Degree or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Job description

Description

Human Resources Coordinator
Location: Remote (must reside in CA)

Employment Type: Full-time (non-exempt)
Salary: $21.00-$23.00/hr.
Date Posted: 10-26-26

ABOUT THE ROLE

This is a remote role in which the Human Resources Coordinator performs a wide variety of administrative related duties for the Human Resources Teams. The position is responsible for maintaining and managing the personnel files in accordance with Clarvida and state policies. The HR Coordinator will verify receipt of documents required for compliance including the review of background checks, Physicals, and current licensures with employee files. This position is responsible for auditing employee files to always ensure accuracy and licensing readiness.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Human Resources

• Acts as custodian of records, protecting confidentiality of records, and releasing information only to individuals with legitimate need-to-know inquiries, and proper authorization; including personnel file and subpoena requests
• Maintains existing and terminated employee records in Human Resources for multiple states
• Verifies records’ accuracy and reviews documentation to assure proper policy application and compliance, related to maintenance of employee records; including I-9 and E-Verify audits on a consistent basis
• Assists with the daily administrative operations of the human resource department and interacts with employees, management and other business associates. Possesses knowledge of company and office procedures and customer service standards.
• Acts as system administrator for computerized database of employee records
• Works closely with Human Resource staff to ensure adherence to company policies, procedures, and practices
• Assists with the background (exclusions) checks, process, and audits (HR Dept., State and local program audits).
• Acts as system administrator for computerized database of employee records
• Manage the Pathways gift card program
• Oversee office supplies – monitor needs, manage office supply orders
• Support VP of HR, as requested
• Other duties as assigned or necessary to support the employees, HR team, programs and the company.

Corporate Administration

• Support other shared services departments as needed
• Perform other duties, as assigned

OTHER DUTIES

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• Associate’s Degree or equivalent, Bachelor’s degree preferred
• 1-2 years of experience in human resources, accounting, or payroll

CERTIFICATES, LICENSES, REGISTRATIONS

• N/A

QUALIFICATIONS

• Language Skills - Ability to read, analyze, and interpret complex documents.Ability to communicate effectively verbally and in writing with wide groups of directors. Ability to make effective presentations.
• Reasoning Ability -Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• Ability to work as team member and individually
• Organizational skills
• Customer Service skills
• Interpersonal Skills
• Critical Thinking skills
• Ability to meet deadlines and work in fast paced environment
• Strong communication skills
• Have established skills in accuracy, organization and working in a high-volume environment
• Microsoft Office suite (Excel, Word, Outlook)

PHYSICAL DEMANDS

• Clarvida is an Equal Opportunity Employer, the physical demands described herein are representative of those that may be required of an employee to effectively perform the essential functions of this position. Reasonable accommodation may be considered to enable individuals to perform the essential functions.
• While performing the duties of this position, an employee may be required to stand, walk; sit; range of motion of full mobility and use of hands to fingers, handle, or feel; and speak/talk, write/type or listen/hear. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds.

WORK ENVIRONMENT

• Clarvida is an Equal Opportunity Employer, the work environment described herein is representative of those that may be required of an employee to effectively perform the essential functions of this position. Reasonable accommodation may be considered to enable individuals to perform the essential functions.
• Office Setting and/or Office Location, to include but not limited to Home Office, Satellite Office, the noise level in the work environment is usually moderate.

TRAVEL

• This position does not require travel.

Compensation & Benefits

Full-time Employees:
Paid vacation days (increase with tenure)
Separate sick leave that rolls over annually
Up to 10 paid holidays (varies by region)
Medical, dental, and vision insurance options
401(k)
Employee Assistance Program (EAP)
Perks @ Clarvida – discounts on shopping, travel, Verizon, and entertainment
Mileage reimbursement (if applicable)
Cellphone stipend (if applicable)

Work Location

Remote

Employment Type

Full-time (Exempt)

About Clarvida

Clarvida’s success is built on the strength of our people and a shared commitment to improving lives and communities. We empower employees to bring their full potential to their work while delivering outcome-driven, person-centered, trauma-informed, and recovery-focused behavioral health and human services across the United States.
Learn more: http://www.clarvida.com/mission-vision-and-values/
See other opportunities: https://www.clarvida.com/working-at-clarvida

Equal Opportunity Employer

Clarvida is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.