HR Coordinator

Beth Israel Lahey Health; Boston (MA); On-site; USD 36,000 - 43,000; Full time

Job summary

Beth Israel Lahey Health is seeking an HR Coordinator for an on-site role at BIDMC in Boston. You will support the HR team, handle inquiries, assist with onboarding, and contribute to HR projects while maintaining confidentiality and accurate records.

In this role you will participate in compliance-related tasks, prepare reports, and collaborate cross-functionally with staff. The position emphasizes strong customer service, organization, and integrity in a fast-paced healthcare environment.

Qualifications

• Understanding of HR processes and policies.
• Ability to maintain confidentiality and handle sensitive information.
• Experience supporting onboarding, data collection, and HR reporting.

Responsibilities

• Provide frontline HR support to employees, managers and applicants.
• Participate in onboarding and orientation activities to ensure a smooth start for new hires.
• Assist with data gathering, audits, and HR reporting.

Skills

HR practices

Customer service

Organizational skills

Communication

Confidentiality

Teamwork

Attention to detail

Education

Bachelor’s degree

Tools

MS Word

Excel

Outlook

Job description

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.

Please note this is on-site role at BIDMC (330 Brookline Ave).

Reporting to a Human Resources leader, the HR Coordinator serves as an integral part of the HR team by participating in the delivery of HR services and initiatives and provides support throughout the employment lifecycle in the areas of record-keeping, data gathering, data tracking, compliance, HR inquiries not covered by the HR Service Center, and special projects. The HR Coordinator may be the first point of contact in the HR department visitors, as well as managers and colleagues for administration, partnering cross-functionally for effective delivery of HR services. Provides complex administrative support and oversees projects in support of Human Resources Leader. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.

Job Description

• Provides support to the Human Resource team and is a point of contact for employees, managers and applicant questions. Interacts with internal staff and external visitors with the highest level of customer service. Responds to general inquiries from employees and managers, providing guidance

and information on process, administration and other.

• Actively participates as a member of the Human Resources team, participating in projects, activities and various work assignments. Participates in programs that enhance development, communication, processes and other workflows.
• May prepare, maintain and distribute information and reports; facilitate the maintenance of various systems, claims and billing, and other administration practices within HR.
• May manage onboarding and other activities, including facilitating Orientation for new employees to ensure a positive onboarding experience, educating on workforce policies, internal procedures and other. Communicates with internal stakeholders throughout the onboarding cycle.

• Assists in the collection of and maintenance of documents, considerate of legal requirements and departmental or organizational policies. Maintains the confidentiality of all information and/or sensitive issues in a discrete and ethical manner.
• Process specific employee actions with Payroll or other and verify changes have been accurately completed through an audit process. Ensure that all employee related information are filed in a timely basis. Participates in compliance-related audits and ensures that HR files are complete.
• May coordinate employee recognition events and maintain records of financial transactions related to events in compliance with policies.
• May prepare periodic reports and summaries to keep HR and business leaders appraised of activity.

Education

Bachelor’s degree or related experience.

Experience

Sufficient experience to demonstrate understanding and accomplishment of required skills (preferably in a Human Resources or healthcare environment).

Skills, Knowledge & Abilities

Understanding of HR practices.

Ability to build and sustain successful relationships with all levels of the organization.

Highly-organized, detail-oriented, with the ability to multi-task.

Proven ability to self-motivate, work independently and work as part of a team.

Flexible to take on variety of tasks or projects; adaptable and can anticipate opportunities for additional contributions. Effective working in a collaborative, fast-paced environment.

Exceptional interpersonal and communications skills necessary to work effectively with a diverse group of individuals. Positive, professional business presence.

Strong service excellence skills.

High level of integrity and confidentiality.

Excellent computer skills (Word, Excel, Outlook, etc.).

Pay Range

$26.44 - $31.21

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled