HR Compliance & Project Policy Lead

University of California - Santa Barbara; Santa Barbara (CA); On-site; USD 63,097 - 108,680; Full time

Job summary

University of California - Santa Barbara is seeking an HR Compliance and Policy Project Lead to coordinate and oversee policy initiatives focused on staff misconduct disclosure and personnel file review processes.

Reporting to the Director of Talent Acquisition & Emeriti-Retiree Programs in HR, the role analyzes problems, gathers data, evaluates options, and makes recommendations while coordinating across departments to ensure centralized misconduct vetting.

Qualifications

• Bachelor's degree in Project Management, Human Resources, or a related field or equivalent experience.
• 1-3 years of experience coordinating programs or projects.
• Demonstrated ability to generate and manage records.
• Proficient with Smartsheet and Google/Microsoft Office.
• Excellent interpersonal, communication, and reporting skills.
• Ability to maintain confidentiality and use sound judgment.

Responsibilities

• Coordinate misconduct vetting and compliance operations and ensure final hiring eligibility before start dates.
• Manage data privacy, retention, and reporting with centralized records.
• Provide backup for Talent Acquisition or HR administrative staff as needed.

Skills

Project management

Interpersonal communication

Stakeholder coordination

Discretion & judgment

Multitasking

Education

Bachelor's degree in Project Management, Human Resources, or related field

Tools

Smartsheet

Google Workspace

Microsoft Office

Job description

Position

Job Title: Project Policy Analyst 2 (Project Policy Analyst 2 RP) (ID: 005256)

Location: 3101 SAASB, UCSB Campus (cubicle)

Employment Type: Full Time

Salary Range: $30.32/hr to $52.25/hr

Working Days & Hours: Monday-Friday, 8:00am-5:00pm

Benefits Eligibility: Full Benefits

Union: RP-Research and Public Services Professionals

Overview

Under the general supervision of the Director of Talent Acquisition & Emeriti-Retiree Programs in Human Resources, the HR Compliance and Policy Project Lead coordinates, oversees, and tracks project activities to ensure successful implementation of HR initiatives focused on staff employment misconduct disclosure and personnel file review processes. The analyst conducts analytical studies of moderate scope and complexity to address a variety of policy, research, and procedural issues. The professional fully analyzes problems, gathers data, evaluates alternatives, and makes sound recommendations. As the HR Compliance and Policy Project Lead, this role serves as the central point of contact coordinating with Talent Acquisition, Title IX, Employee & Labor Relations, Ethics & Compliance, and other departments to manage the UC Staff Misconduct and UC Allegations Review Process, as well as the personnel file review for UC internal candidates, for UC Santa Barbara. This position partners with department leadership to identify and manage issues and risks to ensure centralized misconduct vetting compliance goals are achieved and UC internal candidates' personnel files reviewed.

Job Functions and Percentages of Time

• 80% Misconduct Vetting & Compliance Operations – Ensure completion of the Staff Employment Misconduct and Personnel File Review Form, the Implementation Summary Checklist for all final candidates, and capture SB 791 questionnaires, AB 810 authorizations, and employment misconduct and allegations reviews. Maintain Truescreen operations for SB 791 and AB 810 compliance and ensure final hiring eligibility determination before candidates' start dates. Centralize routing of the required Staff Employment Misconduct and Allegations Review Form for campus hires of current and former UC employees, including those being hired at other UC locations. Serve as sole liaison connecting HR, Title IX, Equal Employment Opportunity, Employee & Labor Relations, Ethics & Compliance, and other compliance offices for the completion of misconduct and allegations reviews. Coordinate required personnel file reviews for campus hires of current and former UC employees and as requested by other UC locations.
• 15% Data Privacy, Retention & Reporting – Implement strict data privacy controls, ensuring highly sensitive misconduct records are accessible only by Central Human Resources. Instruct departments to retain printed "pass" statuses separate from standard personnel files while maintaining a centralized repository for detailed background reports. Ensure records retention per the UC Records Retention Schedule: 5 years for hired candidates (after separation) and 4 years for candidates not hired. Complete an initial self-audit of the retention system by the end of the first quarter. Develop a tracking system utilizing Truescreen data and vetting outcomes to document metrics, potential losses, and exposure mitigated by the Be Smart About Safety (BSAS) program. Submit a comprehensive annual progress report to campus leadership and UCOP detailing program results and effectiveness.
• 5% Other – May serve as backup for Talent Acquisition or other HR administrative staff, including covering front desk reception. Perform other work as assigned.

Required Qualifications

• Bachelor's degree in Project Management, Human Resources, or a related field or a combination of education and applicable experience (Bachelor's Degree)
• 1-3 years of experience coordinating programs or projects
• Demonstrated ability to generate and manage records
• Working knowledge and capability to use project management tools such as Smartsheet
• Demonstrated knowledge of Google platform and Microsoft Office Suite
• Ability to effectively work with project stakeholders
• Ability to coordinate efforts with different internal and external groups while managing resources efficiently
• Excellent interpersonal, communication, and reporting skills
• Proficient in ability to use discretion and maintain all confidentiality
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Proficient in ability to multi‑task with demanding timeframes

Special Conditions of Employment

• Satisfactory criminal history
• UCSB is a Tobacco‑Free environment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including but not limited to violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up‑to‑Date with any required vaccines or submitting a request for Exception or properly declining vaccination. For more information, please visit the University of California Policy on Vaccinations at https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805‑893‑4664 or email [e-mail]. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Privacy Notification Statement

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures.

Application Status

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