HR and Payroll Coordinator

Oklahoma Baptist University; Shawnee (OK); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental coverage

Retirement plan (403b)

Paid time off

Job summary

Oklahoma Baptist University in Shawnee, OK seeks an Administrative Coordinator for Human Resources and Payroll to support daily HR and payroll operations. You will act as the first point of contact, manage personnel files, assist with new hires, and coordinate events and training in a faith-based, Christ-centered environment.

You will ensure timely payroll processing for hourly staff, assist with employment documents, maintain confidential records, and help with compliance and overall office

Qualifications

• Requires strong interpersonal and customer service skills with a servant-leader mindset.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office Suite and HR/payroll software systems (ADP, Banner, Oracle).
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Serve as the first point of contact for HR-related inquiries from employees and job applicants.
• Create, maintain, and update personnel files; digitize historical files.
• Assist with new hire orientation and identify verification; support recruitment efforts.
• Coordinate employee events, recognition programs, and training sessions; ensure compliance.

Skills

Interpersonal skills

Customer service

Organizational skills

Microsoft Office

HR software

Education

Associate degree

Bachelor's degree preferred

Tools

ADP

Banner

Oracle

Job description

OBU Mission Statement

OBU transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ.

Expectations for all Employees

Oklahoma Baptist University achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them in their behavior.

• Demonstrate commitment to the essentials of the Christian faith.
• Commit to the mission and vision of Oklahoma Baptist University.
• Treat people with dignity and respect.
• Build relationships on honesty, integrity, and trust.
• Strive for excellence through teamwork, leadership, and a strong work ethic.
• Manage human and financial resources wisely and efficiently.

Purpose: The Administrative Coordinator for Human Resources and Payroll works to support the day-to-day operations of the Human Resources and Payroll office, serving as the first point of contact between HR, Payroll, and employees. This position plays a critical role in providing administrative support for all payroll and HR functions as requested by team members. The coordinator conducts all activities reflecting the university’s mission as a Christ-centered university.

Essential Functions:

Human Resources Support

• Serve as the first point of contact for HR-related inquiries from employees and job applicants, offering a welcoming and helpful presence.
• Create, maintain, and update physical personnel files in preparation for digitization.
• Digitize all historical personnel and payroll files.
• Assist with new hire orientation and verify identification for employees as needed.
• Support recruitment processes by assisting with posting jobs and communicating with candidates when required.
• Help with all aspects of coordinating and executing employee events, recognition programs, training sessions, and compliance activities.

Payroll Coordination

• Assist with timely payroll processing by helping to ensure completeness of all timesheets and approvals for hourly employees of the university.
• Ensure timely completion of employment documentation (e.g., I-9s, background checks, direct deposit forms) by student employees and staff new hires as requested.
• Assist with payroll-related communications and employee payroll inquiries, ensuring issues are handled with discretion and routed to the appropriate team members for timely resolution.

Compliance and Data Management

• Ensure compliance with university policies, employment laws, and regulatory requirements (FMLA, HIPAA, Title VII, etc.) when working with personnel and payroll records.
• Maintain confidentiality at all times and handle sensitive employee data with integrity.

General Administrative Duties

• Complete daily mail drop-off, pick-up and distribution for the HR and payroll office.
• Assist with HR and payroll office communications, including phone calls, email correspondence, and walk-in inquiries.
• Maintain the organization of the HR and payroll office, both physical and digital filing systems.
• Create and format HR and payroll documents as requested by team members.
• Provide scheduling and administrative support to the human resources and payroll employees.
• Provide scheduling for the Stavros Suite Conference Room (111) as needed.
• Providing administrative support to HR and Payroll team members.

Other Duties

• Other duties as assigned.

Required Qualifications:

• Strong interpersonal and customer service skills with a servant-leader mindset.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office Suite and HR/payroll software systems (e.g., ADP, Banner, Oracle, or similar platforms).
• Ability to handle confidential information with discretion and integrity.
• Excellent written and verbal communication skills.

Education:

Required: Associate degree, Business Administration, or a related field.

Preferred: Bachelor's degree in Human Resources, Business Administration, or a related field.

Experience

Required: 2+ years of administrative support experience, preferably in human resources or payroll.

Preferred: Experience in a higher education or faith-based institution is a plus.

Equipment:

• Desktop or laptop computer
• Multi-line telephone system
• Copier, scanner, and fax machine
• Printer

Physical Requirements:

• This position is on-site in Shawnee, OK, Monday through Friday.
• Occasional extended hours during peak periods (e.g., payroll processing, benefits enrollment).
• Must be able to sit and work at a computer for extended periods.

Special Requirements:

• Must be a member of a local evangelical* Christian church.

*Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.

OBU Benefits Summary:

OBU understands that our employees are our most valuable assets when fulfilling our mission. We strive to offer an extensive array of benefits and opportunities for employees to choose from. Full-time employees benefit from the generous OBU provision of premium contributions for nationwide family-friendly Health and Dental coverages along with free life insurance that includes accidental death and dismemberment equal to an employee’s base salary. OBU provides access to optional employee-paid ancillary benefits like vision, hospitalization, critical illness, accident, additional employee-paid family life insurance coverages, and education benefits at OBU and other institutions of higher education. There is generous paid time off that includes annual granted vacation time, accrued sick leave, six annual holidays, and week-long breaks for Thanksgiving and Christmas that include energy conservation days. For all employees working at least half-time, there is an employer matching opportunity for retirement investments in a 403(b)(9) plan administered by Guide Stone. There are numerous other perks and opportunities for OBU employees including FREE family membership to the OBU Recreation and Wellness Center or RAWC, Global outreach university mission trips, cafeteria discounts, and parking privileges to name a few. For more information about the current OBU employee benefits and opportunities, please contact the Human Resources staff at [e-mail].