HR and EHS Business Lead

Fives Intralogistics; Louisville (KY); On-site; USD 90,000 - 120,000; Full time

Job summary

Fives Intralogistics Corp. in Louisville, KY, seeks an HR & EHS Business Lead to serve as a trusted extension of the Vice President of HR & EHS.

You will coordinate executive calendars, prepare briefs, reports, and materials, and ensure follow-through on commitments. Ideal candidates bring 2–5 years of executive support experience, exceptional communication skills, and a strong grasp of confidential information handling.

Qualifications

• Bachelor’s degree in business administration, HR, communications, organizational leadership, or related field.
• Minimum of 2–5 years of progressive experience supporting executives, business operations, project coordination, or organizational administration.
• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, Teams, and other related applications.
• Strong coordination and organizational management skills.
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage confidential information and exercise sound judgment.
• Ability to prioritize multiple assignments in a demanding environment while maintaining a high degree of accuracy.

Responsibilities

• Serve as the primary support resource to the Vice President of HR & EHS.
• Manage executive calendars, scheduling priorities, travel arrangements, and expense reporting.
• Coordinate leadership meetings, strategy sessions, departmental reviews, and team offsites.
• Prepare presentations, executive briefings, reports, and meeting materials.
• Maintain executive action-item tracking and ensure timely follow-through on commitments.
• Anticipate leadership needs and proactively identify opportunities to improve effectiveness and efficiency.
• Coordinate recurring leadership meetings, strategic planning sessions, compliance reviews, budget reviews, and team planning activities.
• Develop agendas and ensure supporting materials are prepared and distributed in advance.
• Track decisions, commitments, and deliverables resulting from leadership meetings.
• Monitor deadlines, milestones, and departmental priorities.
• Escalate risks, delays, or barriers impacting team execution.
• Coordinate and maintain visibility of strategic HR and EHS initiatives.
• Maintain audit, compliance, certification, and reporting calendars.
• Coordinate activities for regulatory, Group, and internal audits.
• Track corrective actions, audit findings, and follow-up activities.
• Monitor compliance obligations and elevate overdue items or emerging concerns.
• Support departmental budget administration, expense tracking, and financial reporting.
• Coordinate invoices, purchase requests, vendor documentation, and contract records.
• Assist with annual planning and budget preparation activities.

Skills

Coordination

Organizational management

Written & verbal communication

Confidential information handling

Multitasking

Education

Bachelor’s degree in business administration, HR, communications, organizational leadership, or related field

Tools

Microsoft Outlook

Excel

PowerPoint

Teams

Job description

Position Summary

The HR & EHS Business Lead serves as a trusted extension of the Vice President of Human Resources & EHS while providing business coordination across the Human Resources and Environmental Health & Safety functions.

This role is responsible for supporting the execution of departmental priorities through executive support, leadership operating coordination, strategic initiative coordination, executive communications, reporting governance, and compliance administration. The position serves as a central point of coordination for the HR and EHS leadership teams, ensuring priorities remain aligned, projects continue moving forward, communications are effective, and leadership commitments are executed.

The successful candidate will combine exceptional organizational capability with strong business acumen, sound judgment, professionalism, and the ability to work independently in a challenging environment.

This role is regularly exposed to highly confidential employee, organizational, safety, investigation, and executive information and requires the highest levels of integrity, discretion, judgment, and trustworthiness.

Character Qualifications

• Innovation – We create a culture of relentless improvement of solutions and processes to make every day better.
• Integrity – We are open, honest, and committed to giving the straight story every time.
• Service - We serve our clients, families, communities, and most importantly our people who are empowered and safe in making decisions and taking actions that dare to make us better.
• Ownership - We take full, personal, individual responsibility for our actions and our work.

Essential Duties And Responsibilities

• Serve as the primary support resource to the Vice President of HR & EHS.
• Manage executive calendars, scheduling priorities, travel arrangements, and expense reporting.
• Coordinate leadership meetings, strategy sessions, departmental reviews, and team offsites.
• Prepare presentations, executive briefings, reports, and meeting materials.
• Maintain executive action-item tracking and ensure timely follow-through on commitments.
• Anticipate leadership needs and proactively identify opportunities to improve effectiveness and efficiency.
• Coordinate recurring leadership meetings, strategic planning sessions, compliance reviews, budget reviews, and team planning activities.
• Develop agendas and ensure supporting materials are prepared and distributed in advance.
• Track decisions, commitments, and deliverables resulting from leadership meetings.
• Monitor deadlines, milestones, and departmental priorities.
• Escalate risks, delays, or barriers impacting team execution.
• Coordinate and maintain visibility of strategic HR and EHS initiatives.
• Maintain audit, compliance, certification, and reporting calendars.
• Coordinate activities for regulatory, Group, and internal audits.
• Track corrective actions, audit findings, and follow-up activities.
• Monitor compliance obligations and elevate overdue items or emerging concerns.
• Support departmental budget administration, expense tracking, and financial reporting.
• Coordinate invoices, purchase requests, vendor documentation, and contract records.
• Assist with annual planning and budget preparation activities.

CONFIDENTIALITY & TRUST

This role has regular access to highly sensitive business and employee information. The successful candidate must demonstrate unquestioned integrity, professionalism, discretion, and mature judgment in all interactions and decision-making.

Maintaining confidentiality is an essential requirement of this position.

The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Qualifications

• Bachelor’s degree in business administration, Human Resources, Communications, Organizational Leadership, or related field.
• Minimum of 2-5 years of progressive experience supporting executives, business operations, project coordination, or organizational administration.
• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, Teams, and other related applications.
• Strong coordination and organizational management skills.
• Exceptional written and verbal communication skills.
• Demonstrated ability to manage confidential information and exercise sound judgment.
• Ability to prioritize multiple assignments in a demanding environment while maintaining a high degree of accuracy.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; climb and balance; and talk and hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50lbs. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORK ENVIRONMENT

Fives Intralogistics Corp. is a manufacturer of automated sorting equipment. Employees of the company work in a light industrial environment and must follow established safety policies. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TRAVEL

Occasional travel may be required to support leadership meetings, strategic planning sessions, employee engagement activities, training events, organizational initiatives, audits, and other business-related activities. Travel is expected to be 10-20% and may include overnight travel.