HR and Accounting Coordinator

Hilton Scottsdale Resort & Villas; Scottsdale (AZ); On-site; USD 32,000 - 34,000; Full time

Job summary

Hilton Scottsdale Resort & Villas is seeking an HR & Accounting Coordinator to provide administrative support to the General Manager, Director of Human Resources, and Director of Finance. The role covers recruiting, onboarding, employee records, accounts payable/receivable, invoice processing, vendor administration, and financial reporting to ensure accurate records and policy compliance.

The ideal candidate will maintain files, assist onboarding, schedule interviews, process invoices, and

Qualifications

• 1–3 years administrative, accounting, HR, or hospitality experience preferred.
• Knowledge of basic HR practices: recruiting, onboarding, and recordskeeping.
• Knowledge of basic accounting: AP/AR and invoice processing.
• Experience with Microsoft Office and business software applications.
• Experience with HRIS, payroll, accounting, or hospitality systems preferred.

Responsibilities

• Maintain personnel files by scanning, uploading, and organizing employee documentation.
• Review applications, pre-screen candidates, forward qualified applicants to department leaders, and assist with onboarding.
• Schedule interviews and coordinate candidate communication throughout the hiring process.
• Monitor and distribute training compliance reports.
• Process invoices with accurate coding and timely submission for payment.
• Assist with month-end closing procedures, including accrual reviews and financial reporting support.

Skills

Bilingual English/Spanish

Organizational skills

Time management

Confidentiality

Verbal and written communication

Education

Associate degree in HR/Accounting/Business

High school diploma or equivalent

Tools

Microsoft Office

HRIS/Payroll systems

Job description

Division Hilton Scottsdale Resort and Villas

Description

The Human Resources & Accounting Coordinator provides administrative support to the General Manager, Director of Human Resources, and Director of Finance. This position is responsible for supporting human resources, recruiting, onboarding, employee records management, accounts payable, accounts receivable, invoice processing, vendor administration, and financial reporting activities. The role ensures accurate recordkeeping, compliance with company policies and procedures, and efficient support of daily hotel operations.

Human Resources Responsibilities

• Maintain personnel files by scanning, uploading, and organizing employee documentation in accordance with company policies and legal requirements.
• Review employment applications, pre-screen candidates, forward qualified applicants to department leaders, and assist with onboarding process for all new hires.
• Schedule interviews and coordinate candidate communication throughout the hiring process.
• Monitor and distribute training compliance reports.
• Prepare onboarding and New Hire Orientation materials and provide administrative support for employee onboarding activities.
• Provide administrative support including special projects, reporting, and operational initiatives.

Accounting Responsibilities

• Process invoices ensuring accurate coding and timely submission for payment.
• Review and reconcile vendor statements, research discrepancies, and coordinate resolution of outstanding invoices.
• Monitor Accounts Payable and Accounts Receivable activity, including vendor inquiries, collections follow-up, and payment processing.
• Assist with month-end closing procedures, including accrual reviews, reconciliations, financial reporting support, and audit preparation.
• Maintain vendor records, including W-9s, insurance certificates, vendor setup information, and annual 1099 preparation support.
• Other duties as assigned.

EDUCATION AND TRAINING

• High school diploma or equivalent required.
• Associate degree in Human Resources, Accounting, Business Administration, or a related field preferred.
• One to three (1-3) years of administrative, accounting, human resources, or hospitality experience preferred.
• Equivalent combination of education and experience may be considered.

Knowledge & Experience

• One (1) year of administrative, human resources, accounting, or hospitality experience preferred.
• Knowledge of basic human resources practices, including recruiting, onboarding, and personnel recordkeeping.
• Knowledge of basic accounting principles, accounts payable, accounts receivable, and invoice processing.
• Experience with Microsoft Office and business software applications.
• Experience with HRIS, payroll, accounting, or hospitality systems preferred.

Skills & Abilities

• Bilingual candidates strongly preferred (English/Spanish)
• Strong organizational and time management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and as part of a team.
• Strong customer service and interpersonal skills.

SALARY

• $23 - $25 per hour D.O.E.

Position Requirements

Successful completion of a background check is required prior to employment.

EOE Statement

EOE Statement HM Alpha Hotels & Resorts is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind. We are committed to providing an environment of mutual respect, the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy and gender identity), national origin, age (40 or older) disability, genetic information, family or parental status, military service, or any other status protected by the laws or regulations in the locations where we operate. HM Alpha Hotels & Resorts will not tolerate discrimination or harassment based on any of these characteristics.