HR Admin Lead — Exec Support & Project Coordination

In-N-Out Burger; Irvine (CA); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

FSA

401(k) / Profit Sharing

Adoption Assistance

Education Reimbursement

Supplemental Health Plans

Pet Insurance

Job summary

In-N-Out Burger is seeking an Administrative Assistant III in Irvine, CA to support the Department Head of Human Resources and the HR team. The role is full-time and in-office, with potential relocation to Franklin, TN in 2027.

Responsibilities include calendar management, travel coordination, expense tracking, and project support across departments. Strong organizational and communication skills are essential; experience with Concur, Asana, and MS Office is required.

Qualifications

• High School Diploma required; higher education preferred.
• 5+ years of relevant admin experience in HR, legal, risk, finance or similar.
• In-N-Out Burgers store experience preferred.
• Proficient with MS Outlook, Word, and Teams; advanced Excel & PowerPoint.
• Experience with Project Management and Asana; expense management with Concur.
• Excellent written and verbal communication; professional with management.
• Autonomous yet able to be a team player; eager to learn.

Responsibilities

• Provide administrative support to the Department Head of HR.
• Coordinate calendars, travel, meetings, and daily appointments.
• Relay questions or concerns to the appropriate person.
• Manage calls and important messages for the Department Head.
• Coordinate tasks to optimize workflow and efficiency.
• Track travel expenses using travel/expense software.
• Lead project coordination and status updates for cross-functional projects.
• Assist with department events, reports, and meeting materials.
• Build strong working relationships across the company.

Skills

Project management

Organizational skills

Communication

Confidentiality

Customer service

Detail oriented

Autonomy

Education

High School Diploma

Business Admin degree

Vocational Training

Tools

MS Outlook

MS Word

Teams

Excel

PowerPoint

Asana

Concur

Job description

In-N-Out Burger is seeking an Administrative Assistant III in Irvine, CA to support the Department Head of Human Resources and the HR team. The role is full-time and in-office, with potential relocation to Franklin, TN in 2027.

Responsibilities include calendar management, travel coordination, expense tracking, and project support across departments. Strong organizational and communication skills are essential; experience with Concur, Asana, and MS Office is required.